Addendum 1

PRE-BID CONFERENCE AGENDA

12//15/2023

Project Name: New Student & Counseling Center (SHCC)

Attendance:

Project Team Introductions

Description Of The Project:

Delaware State University solicits proposals for Professional Services related to the New Student Health &

Counseling Center.

This is a qualification-based selection process. A statement of qualification along with examples of completed projects similar in scope and complexity in the past ten years, and preferably in the City of Dover, Kent County, and/or State of Delaware area is requested to be submitted at this time.

SCOPE OF WORK: To provide consulting, surveying, design, engineering, and specifications for the construction of a New Student Health & Counseling Center located on the main campus of Delaware State University. It is anticipated that the overall project budget will be $5M. This is an estimated range only, and the final value will be negotiated once the best consulting teams have been identified based on the evaluation sheet attached to this

Request for Proposals (RFP). Please make a special note that this project will be funded by State and Federal funds.

Please understand that Federal and/or State reporting might be necessary, and you will be expected to assist in this process thoroughly. All records, notes, design sketches, meeting minutes, and any other documentation pertaining to the project will be required to be available for audit and/or review for a minimum of 10 years. All terms and conditions below are a part of this request for proposal and no proposals will be accepted unless all conditions have been complied with.

Rights are reserved by Delaware State University to accept or reject any and all proposals and to waive all technicalities and awards in the best interest of Delaware State University. Delaware State University does not sign contract forms provided by vendors. The bid, request for proposal, or invitation to negotiate with the vendor’s signature will constitute an offer to sell to Delaware State University under the stated terms and conditions. A final contract will be developed after negotiations.

All prospective proposers are hereby cautioned not to contact any member or employee of Delaware State

University nor attempt to persuade or promote through other channels. All requests for additional information must be submitted in accordance with instructions contained in this Request for Proposal. Failure to comply with these procedures shall be cause for disqualification of the firm’s Submittal.

Bid Opening / Bid Proposal:

The proposal due date has been extended. See below Proposals shall be submitted via email no later than 1/12/2024 at 3:00 p.m.

Bidders shall take care to fill out the Bid Proposal correctly using verified business names and license numbers

No P&P Bonds are required.

There is no federal funding for this project, and there will be prevailing wage requirements.

Contract / Duration:

The Construction Contract time period is currently unknown.

Contract to be standard AIA contracts with DSU standard modifications.

The estimated construction cost is $_5M___________ as published in the RFP.

Bid Addenda:

An Addendum will be issued and will include the meeting minutes and the attendance sheet from this Pre- Bid Conference.

Project Schedule:

The overall project schedule will be defined after the RFP award.

Parking:

Parking availability is at a premium, and parking enforcement is a critical issue on campus. Violators, including contractors, will be ticketed. Unpaid tickets will be charged to the Contractor.

Questions and/or Discussion:

RFIs will need to be submitted electronically.

Post Meeting Site Walk-Thru:

We will conduct a post-meeting walk-thru

Reported By:

Khalid Zerrad, Sr. Project Manager for the Planning& Construction cc: com-inbound-new-student-health--counseling-center-sh-p2ltv7d7th@procoretech.com

END OF PRE-BID CONFERENCE AGENDA

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