Addendum 1: Companion Life

This addendum to the City of Sarasota's Request for Proposal for Broker/Agent Services for Health Related Employee Benefits modifies and supplements the original solicitation requirements. The addendum addresses companion life insurance as a supplemental insurance product option that proposing firms must be prepared to evaluate, obtain coverage for, and manage as part of their comprehensive broker and agent services. The document outlines specifications and requirements specific to companion life insurance offerings that must be integrated into the respondent's overall service delivery model for the City's self-funded medical, pharmacy, and dental plans. The solicitation maintains its original response deadline of April 20, 2026, at 2:30 pm, with the initial contract period of three years and optional renewal for two additional one-year extension periods by mutual agreement and subject to budgetary constraints.

The addendum specifies technical and operational requirements for companion life insurance administration, including coverage options, eligibility criteria, and integration with existing benefit programs serving approximately 804 full-time employees, 642 retirees, and approximately 1,782 total lives including dependents. Proposing firms must demonstrate capability to manage companion life insurance alongside other supplemental products and must include relevant pricing for these services in their annual fixed-price fee submissions for Years 1, 2, and 3. No maximum budget or award value is specified in the solicitation, and compensation shall be structured as an annual fixed-price fee covering all overhead, profit, miscellaneous expenses, and travel, paid on a quarterly basis.