Addendum_1_Companion_Life.pdf

This Addendum 1 to the City of Sarasota, Florida's Request for Proposal (Solicitation #26-23HR) for Broker/Agent Services for Health Related Employee Benefits modifies and supplements the original solicitation requirements. The addendum addresses supplemental insurance products, specifically companion life insurance, as an additional service component that qualified broker/agent firms must be prepared to evaluate, obtain coverage for, and manage alongside the City's existing self-funded medical, pharmacy, and dental plans. Respondents must continue to meet the original minimum qualifications of ten years of experience providing broker/agent services in Florida with 500+ member groups, valid Florida insurance licenses, and designated principals with ten years of experience. The original response deadline of April 20, 2026, at 2:30 pm remains unchanged, and the initial contract period continues as three years with two optional one-year renewal extensions subject to mutual agreement and budgetary constraints.

The addendum confirms that compensation shall be structured as an annual fixed-price fee covering all overhead, profit, miscellaneous expenses, and travel, paid quarterly, with specific pricing amounts to be proposed separately for Years 1, 2, and 3. The evaluation process maintains its two-phase structure with Phase 1 scoring based on company qualifications (15%), personnel qualifications (15%), services and references (15%), proposal requirements (20%), local preference (10%), and pricing (25%). Local preference provisions provide ten additional points for local city businesses and five points for local county businesses, with local business defined as holding a valid Local Business Tax Receipt for at least one year prior to bid submission and maintaining a physical non-residential business address within city limits with full-time employees. No incumbent vendor is identified, and the RFP does not specify a maximum budget or award value.