Addendum 1 Central Cemetery Fence IFB 9 29 26.pdf

Addendum #1: Invitation for Bids - Central Cemetery Fence Restoration and Painting

This addendum modifies the original solicitation as described. The addendum may contain supplemental information, clarifications to the solicitation, or substantive changes to terms and conditions, unit pricing, or submittal dates and times. Those submitting a response to the solicitation are required to sign and acknowledge this addendum and include the form in the response. Failure to do so may result in rejection of the response.

Purpose: The Town of Dunstable is seeking a qualified contractor to repair, selectively replace, prepare, prime, and paint approximately 750 linear feet of historic wood fencing at Central Cemetery. The purpose of the work is to restore the fence to a sound condition while preserving its historic design, materials, proportions, and appearance. All work is subject to review and acceptance by the Town and the Dunstable Cemetery Commission.

Addendum to Specification: This Addendum provides responses to questions received from prospective bidders. This Addendum becomes part of the Invitation for Bids and contract documents.

Bidders should acknowledge receipt of this Addendum as required by the IFB.

Question 1: The IFB states that contractors must have at least three years of relevant experience in their trade prior to responding. Is this a firm minimum requirement, or may demonstrated comparable painting/restoration work, references, and project documentation satisfy the requirement?

Response: The requirement that contractors have at least 3 years of relevant experience in their trade is a minimum qualification requirement of the IFB. Bidders should provide sufficient information with their bid to demonstrate compliance with this requirement, including relevant experience, references, and/or documentation of comparable projects. Comparable project experience and references may be considered in evaluating bidder responsibility but do not eliminate or replace the 3-year minimum experience requirement.

Question 2: May prospective bidders conduct a site visit to inspect the existing cemetery fence and site conditions prior to submitting a bid?

Response: Yes. The Central Cemetery is publicly accessible, and the Town encourages prospective bidders to visit the site to familiarize themselves with existing conditions. Any inspection shall be observational only. Please do not disturb the fence, cemetery grounds, monuments, or other property.

Any questions as a result of a site visit should be submitted to the Town in writing. Only written interpretations or clarifications issued by the Town through an addendum shall modify or clarify the bid documents.

Question 3: Does the project require bonding?

Response: Yes. The selected bidder will be required to furnish a payment bond in the amount of 50% of the contract price, as required by Massachusetts law and the IFB.

The payment bond is required from the successful bidder as part of the contract award process; it is separate from the 5% bid deposit that must accompany each bid.

Question 4: What is the required 5% bid deposit, and should it be submitted as a check to the Town?

Response: The bid deposit is equal to 5% of the total bid amount and should be submitted with the bid in one of the forms permitted by the Massachusetts General Laws: bid bond, certified check, or treasurer’s/cashier’s check issued by a responsible bank or trust company.

Firms that intend to submit a proposal must include the Addenda Acknowledgement Form with their response and must acknowledge the receipt of Addendum #1.

The Addenda Acknowledgement Form is posted on the Town’s website, www.dunstable-ma.gov and is included with this addendum.

Released: September 29, 2026 Released by: Jason Silva, Town Administrator http://www.dunstable-ma.gov/

ADDENDA ACKNOWLEDGMENT

Invitation for Bids - Central Cemetery Fence Restoration and Painting

The bidder or proposer must complete and sign this form and submit it with each bid.

PROJECT NAME: ____________________________________________________

Addendum Number(s) (Can be listed on one line or separate lines):

The undersigned hereby acknowledges receipt of the addenda listed above and has taken the information contained therein into full consideration in the formulation of each bid. Failure to acknowledge receipt of each addendum may be cause for rejection of the Bid or Proposal.

Company Name: ____________________________________________________

Printed Name: ______________________________________________________

Title: _____________________________________________________________

Signature: _____________________________ Date: _______________________