Addendum 1 - ABSD - Boilers & HW Pumps RFP Phase 2.pdf

Anchor Bay School District – Energy Savings Performance Contract

Boiler & Hot Water Pump Upgrades - Request for Proposal – Phase 2 – Addendum No. 1

Centrix Energy 792 Lois Dr Sun Prairie, WI 53590

(817) 506-8303

March 5, 2026

TABLE OF CONTENTS

ADDENDUM NO. 1

OVERVIEW

MODIFICATIONS AND CLARIFICATIONS

ATTACHMENTS

Exhibit A. Subcontractor Agreement

Residual Value and Disposition of Existing Boilers Revised MEP Drawings – Addendum #1

ADDENDUM NO. 1

Project: Anchor Bay School District – Energy Savings Performance Contract

Boiler(s) & Hot Water Pump(s) Upgrades Phase 2 – Addendum 1

TO: All Prospective Bidders/Contractors

DATE: March 5, 2026

RE: Addendum No. 1 – Clarifications and Modifications

OVERVIEW

This Addendum No. 1 is incorporated into the original Bidding Documents dated February 20, 2026, for the above-referenced project. The purpose of this addendum is to clarify, revise, and/or supplement the bidding documents as noted below. As stated in the original RFP, bids are to be received at the district’s Administrative Office, no later than 2:00PM (local time) on March 11, 2026.

All bidders shall acknowledge receipt of this Addendum No. 1 in the space provided on the Bid Form. Failure to acknowledge receipt of this addendum may result in rejection of the bid.

Where any item in this addendum conflicts with the original Request for Proposal (RFP) bidding documents, the requirements of this addendum shall govern and take precedence.

MODIFICATIONS AND CLARIFICATIONS

1. Exhibit A. Subcontractor Agreement is attached.

2. Residual Value and Disposition of Existing Boilers is attached.

3. Updated MEP drawings

a. Addendum #1 drawings (dated 03/05/2026) to replace partial 02/10/2026 CD Set drawings, specifically for the following schools :

i. Naldrett Elementary

1. Drawings M-300 and M-600 only

ii. Ashley Elementary

1. Drawings M-300, M-600, and M-900 only

iii. North Middle School

1. Drawing M-600 only

iv. South Middle School

1. Drawing M-600 only

ACKNOWLEDGEMENT – ADDENDUM NO. 1

All bidders must acknowledge receipt of this Addendum No. 1 by signing and returning this form with their bid submission, or by noting receipt of this addendum in the space provided on the Bid Form.

Company Name: _____________________________________________________________

Authorized Signature: __________________________________________________________

Printed Name: ________________________________________________________________

Date: ________________________________________________________________________

END OF ADDENDUM NO. 1

Residual Value and Disposition of Existing Boilers & Equipment The Anchor Bay School District has identified certain existing boiler equipment scheduled for replacement under this project that may retain remaining useful life and residual value. The District is committed to responsible stewardship of public assets and requires proposers to address equipment disposition in a manner consistent with applicable Michigan school business practices.

Subcontractor shall clearly identify any existing boilers or associated components that may retain salvage, resale, reuse, or trade-in value and shall describe their proposed method of valuation, removal, disposition, and documentation.

Asset Valuation and Credit to the District For any existing boiler or related mechanical equipment determined to have residual value, the Subcontractor shall:

1. Provide a written estimate of fair market value, salvage value, or trade-in value for each applicable asset.

2. Identify the valuation methodology used (e.g., third-party appraisal, dealer trade-in quote, industry standard depreciation schedule).

3. Apply any realized value as a direct financial credit to the District, either:

o As a line-item deduction to the project cost, or o As an explicit trade-in allowance documented in the proposal pricing.

All valuation assumptions shall be transparent and subject to District review and approval. Upon approval by the District, Subcontractor shall take responsibility for existing equipment and Subcontractor shall take complete ownership for the condition of all such equipment. No obligations of any kind shall be owned by Centrix or the District once approval is granted.

Final disposition of equipment shall be subject to District approval and shall be conducted in accordance with District policies governing surplus property, asset disposal, and internal controls, consistent with generally accepted Michigan public school business practices.

Documentation and Audit Trail The selected Subcontractor shall provide complete documentation for all removed equipment, including:

• Equipment description and serial numbers (where available)

• Final disposition method (reuse, resale, recycling, scrap, or disposal)

• Credits applied to the District

Such documentation shall be provided in a format suitable for audit and fixed-asset record updates.

Compliance with District Policies and Michigan Public School Practices All equipment management and disposal activities shall comply with:

• District Board of Education policies related to asset management and surplus property

• Applicable guidance and best practices commonly recognized by Michigan public school governing and business organizations

• Applicable local, state, and environmental regulations

Failure to properly account for residual value equipment may be considered grounds for proposal rejection

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