Addendum 1_9.8.22.pdf

ADDENDUM #1 RFP MDSP Staffing Resources: W00R2600015/BPM031255

Maryland Department of State Police

SOLICITATION CHANGES/ UPDATES:

1. Section 1.1.1 of the RFP has been updated to the following:

a. The Offeror should have five (5) years of experience providing qualified, technical and administrative staffing resources to a local, state, or government agency.

2. Section 2.3.1.18 has been added as the following:

a. 2.3.1.18 Procurement Officer I

Duties:

The main purpose of this position is in the procurement of equipment, services, constructions, supplies, information technology and other needs for the Department of Maryland State Police including but not limited to the following:

· Develops contract specifications including performance and acceptance standards, payment terms, contract management elements, contract modifications, contract renewals and advertisement requirements in accordance with State procurement procedures, laws and regulations for the procurement of all necessary services, supplies, equipment, real estate, construction, indefinite quantity contracts, facilities maintenance and commodities;

· Determines basis for contract awards and evaluation criteria;

· Conducts pre-bid/pre-proposal conferences, site inspections, explains procurement requirements, establishes procurement procedures, and schedules, participates in, and conducts offerors’ discussions and contract negotiations;

· Examines bid proposals to determine issues of responsiveness and responsibility and need for additional information;

· Conducts bid openings for competitive procurements to determine whether offerors are qualified to be selected for award and may recommend proposals for awards;

· Manages the advertisement of procurement opportunities, distributes specifications to vendors, conducts vendor conferences, receives and secures bid or proposals, oversees the evaluation process and contract award;

· Assists with or conducts contract bidder debriefings;

· Negotiates the most favorable prices, terms and conditions for noncompetitive sole source and emergency procurements

General Experience:

Procurement Officer I- Option 1

Experience:

Six years of experience, two years of experience in contract management or procurement involving duties such as: soliciting, evaluating, negotiating and awarding contracts and ensuring compliance with governmental procurement laws, regulations and conditions and an additional four years of professional contract management experience or professional procurement experience.

Procurement Officer I- Option 2

Experience:

Five years of experience, one year of experience in contract management or procurement involving duties such as: soliciting, evaluating, negotiating and awarding contracts and ensuring compliance with governmental procurement laws, regulations and conditions and an additional four years of professional contract management experience or professional procurement experience.

Notes:

1. Candidates may substitute certification as a Certified Public Manager from the National Association of Purchasing Management; Certified Professional Contracts Manager from the National Contract Management Association; Certified Public Purchasing Officer or Certified Professional Public Buyer from the Universal Public Purchasing Certification Council (National Institute of Governmental Purchasing, Inc. or National Association of State Purchasing Officers) for the additional four years of the required experience.

2. Candidates for Option 1 positions may substitute the possession of a Bachelor’s degree from an accredited college or university and two years of experience of experience in contract management or procurement involving duties such as: soliciting, evaluating, negotiating and awarding contracts and ensuring compliance with governmental procurement laws, regulations and conditions for the required experience.

3. Candidates for Option 2 positions may substitute the possession of a Bachelor’s degree from an accredited college or university and one year of experience in contract management or procurement involving duties such as: soliciting, evaluating, negotiating and awarding contracts and ensuring compliance with governmental procurement laws, regulations and conditions for the required experience.

4. Candidates may substitute additional graduate education at an accredited college or university, at the rate of thirty credit hours for the required experience.

5. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer in Contracting, Industrial Management or logistics specialist classifications or administrative support specialty codes in the procurement or financial management fields of work on a year-for-year basis for the required experience.

Specialized Experience:

Preferred Qualifications:

1. Have experience in contract management or procurement involving duties such as soliciting, evaluating, negotiating and awarding contracts within a State agency

2. Have experience in ensuring compliance with governmental laws, regulations and conditions regarding the procurement process within a State agency

3. Attachment B2: Vendor Price Sheet has been updated to reflect the following:

a. Line 22 has been added to each tab (with the exception of the Instructions and Signature tabs) to reflect newly added position (2.3.1.18 Procurement Officer I)

PRE-PROPOSAL MEETING QUESTIONS and ANSWERS:

1. Is this a new initiative? If not, please provide the names of the current vendor(s) providing the services.

A. No, ARMA (Automated Resources Management Associates, Inc.), Peridot, Netorian, LLC

2. Can you please let us know the previous spending of this contract?

A. $15.2 million over 8 years

3. Please confirm if we can get the proposals or pricing of the incumbent(s)?

A. See attached document titled, Previous Financial Proposals.pdf

4. Are there any pain points or issues with the current vendor(s)?

A. Requested a written explanation / clarification of the question. Pending response.

5. Please confirm the anticipated number of awards.

A. See Section 2.1.3 in RFP - MDSP intends to make up to five (5) initial awards as a result of this RFP.

6. In regard to MBE, more detailed clarification needed for “3 or more requests” which would require the MBE / VSBE subgoals.

A. If the work order request for staffing is for 3 or more positions at one time (regardless of the category), the subgoals would apply.

7. Can you describe the work order relationship, how you anticipate that working? Are the contractors required also to manage the workers?

A. No, this is a typical vendor / MSP resource relationship. But in the event specific tasks are not completed, we will need to look to the vendor for support and assistance in either replacing a person or other motivation which may be required to complete the task.

8. Confirm that the MBE/VSBE goals are for 3 or more positions which may be released at a given time and NOT overall goals.

A. Correct

9. When a work order for multiple positions is issued, the award will be issued to a single vendor?

A. Correct. We would select the vendor with the overall best value to the team.

10. How many total positions in the previous version of this have been awarded?

A. The previous version of the staffing contract had many more labor categories (approximately 64), so it’s not something we can compare to.

11. Do you have an estimate of how many positions you plan to hire?

A. No, we currently have a requirement for a Physician’s Assistant and several Radio Engineers.

There is no way to predict future growth and staffing needs.

12. Do we have to provide the MBE/VSBE details with our proposal given the fact we do not know the requirements for the upcoming work orders?

A. Yes, you will have to provide your MBE/VSBE partners with your response. Failure to do so could essentially remove you from the possibility of award. If you happen to be an MBE, you are able to count half of that 30% goal for a position that you fill yourself.

13. Do we need to provide resumes for all of the positions?

A. No, not until we issue a work order.

14. Do we have to bid on all the positions to be considered?

A. Yes, per section 2.1.4 of the RFP Offerors, either directly or through its subcontractor(s), must be able to provide all goods and services and meet all of the requirements requested in this solicitation and the successful Offerors (the Contractors) shall remain responsible for Contract performance regardless of subcontractor participation in the work.

15. Is it possible to substitute level of experience from other states / entities outside of Maryland?

A. Section 1.1.1 has been updated to the following: The Offeror should have five (5) years of experience providing qualified, technical and administrative staffing resources to a local, state, or government agency.

16. As part of the minimum qualifications, the RFP states the offeror should have 5 years of experience providing qualified technical and administrative staffing to the state. Beneath that, it states that as proof, offeror should provide in his proposal one or more references for the past 7 years. Can we submit experience up to 7 years?

A. Yes

17. Based on the previous contract, do the work orders trickle out as needed or do multiple work orders come out at the same time?

A. They will be issued as the resources are needed.

18. Is there a specific format for the submission? Number of pages, limitations, etc.

A. It must be submitted electronically through eMMA. Refer to RFP Section 5 for proposal format. MS Word format 2007 or later (5.2.6). Also, no page limitations.

19. Will any of the positions work remotely?

A. There is a possibility for remote/ hybrid assignments, however, that will be specific to the work order and the work being performed under that work order. Also, it is subject to the supervisor for the division who is requesting the staffing resource.

20. Could you please let me know where or to whom can I request the incumbent proposal/past spend details? Looking forward to your response. Thanks A. See attached document titled, Previous Financial Proposals.pdf

21. Per the instructions provided in the Pre-Proposal conference call yesterday please see our question in regards to past performance experience: Can five (5) years of experience to the Federal Government substitute the five (5) years of experience providing qualified, technical, and administrative staffing resources to the State identified in section 1.1.1.

A. Yes, Section 1.1.1 has been updated to the following: The Offeror should have five (5) years of experience providing qualified, technical and administrative staffing resources to a local, state, or government agency.

22. In section 5.3.2.A to M – It states the sections must be under TAB A…O. This is an electronic submission via eMMA and the proposal is a soft copy – not a physical binder. So, is it to safe to assume that these TAB… are from the old template when it was manual submission? Is it safe to assume the state means to say these should be in separate pages like cover page, table of content page etc.?

A. Please submit and label each referenced tab as a separate file in eMMA.

23. Section 3.6 Insurance Requirements – Could you please let us know the insurance limits or point to the right State legal source where these limits are listed?

A. Please follow up with your insurance provider to obtain the most updated State of Maryland insurance information.

Maryland Department of State Police: Quartermaster Division 7745 Washington Blvd.

Jessup, MD. 20794

Date: September 8, 2022

Dear Vendor:

The State's procurement regulations require that you acknowledge receipt of this ADDENDUM by the time that you submit your bid or proposal. To acknowledge receipt, please, complete the bottom portion of this letter and submit it with your bid.

Failure to acknowledge receipt of this ADDENDUM could cause your bid to be disqualified.

Incorporated Documents:

ADDENDUM #1 RFP MDSP Staffing Resources: W00P2600015/BPM031255 Pre-Proposal Meeting Sign-In Sheet Pre-Proposal Meeting Agenda (Separate PDF File) Previous Financial Proposals (Separate PDF File) REVISED RFP MDSP Staffing Resources W00R2600015/BPM031255 (Separate Excel File) REVISED Attachment B2-Vendor Price Sheet_9.8.2022

Sincerely, Christopher Connell Procurement Officer I

Acknowledgment of Receipt of ADDENDUM #1 RFP MDSP Staffing Resources

W00R2600015/BPM031255

A. Vendor Name:

B. Authorized Representative’s Name (Print or type):

C. Authorized Representative's Signature:

D. Date:

Pre-Proposal Meeting Agenda June 2019

Pre-Proposal Meeting Agenda Solicitation No. W00R2600015/BPM031255

Project Name: MDSP Staffing Resources Wednesday, August 31, 2022 | 11:00 am |

Virtual: meet.google.com/ pew-zaig-pcy or Dial In: 1 347-507-7596 PIN: 794 659 974#

A. INTRODUCTIONS

Dirk Griffin (Chief Procurement Officer), Christine Hanley (Contract Monitor)

B. SIGN-IN SHEET

(Everyone please send an email with your full contact info (name, company name, address, phone number, and best email address) to christopher.connell@maryland.gov confirming your attendance)

C. PROJECT DESCRIPTION & SCOPE OF WORK

The State is issuing this Request for Proposals (RFP) in order to procure consulting and technical services. The purpose of this contract is to provide resources to support the MDSP in its mission. The objective of this solicitation is to enable the MDSP to procure consulting and technical services in a timely and economical manner. The Contract resulting from this RFP will provide the State with a flexible means of obtaining resources quickly, efficiently, and cost effectively by issuing Task Orders / Work Orders specific to its needs.

General Scope of Work Requirements (Section 2.3) Summary

This contract will be for a five (5) year period with one (1)- two (2) year option period. There is a 0 % MBE subcontracting goal, except when 3 or more positions are awarded at one time, the contractor will have an MBE subcontracting goal of 30%. There is a 0 % VSBE subcontracting goal, except when 3 or more positions are awarded at one time, contractor will have a VSBE subcontracting goal of 10%. The Offeror shall provide technical services as outlined in section 2.3.

D. DELIVERY METHOD

Section 5.2.3 outlines the Delivery Method Via eMMA ONLY

E. QUESTIONS DURING BID

All questions with important content will be captured during this meeting with their answers and posted to eMMA within 72 hours (3 Business Days). RFP Questions cut-off is September 6, 2022. (Questions requiring additional research may take additional time to answer)

F. PROPOSAL ADDENDUM

All Proposal Addendums will be posted to eMMA within 72 hours (3 Business Days). (Questions requiring additional research may take additional time to answer)

G. PROPOSAL OPENING

Due to COVID-19 restrictions there will be no public opening mailto:christopher.connell@maryland.gov

Pre-Proposal Meeting Agenda June 2019

H. COMPLETION TIME & PROJECT SCHEDULE

This Contract shall be for a period of approximately five (5) years beginning April 1, 2023.

MDSP will schedule and hold a virtual kickoff meeting within 10 Business Days of NTP Date for all of the awarded vendors.

I. REQUIRED PROPOSAL SUBMITTALS

Section 5 of the RFP outlines the Required Proposal Submissions

J. EMMA

• Amendments

• New Rounds

K. QUESTIONS

These questions were submitted prior to the Pre-proposal Meeting:

1. Is this a new initiative? If not, please provide the names of the current vendor(s) providing the services.

A. No, ARMA (Automated Resources Management Associates, Inc.), Peridot, Netorian, LLC

2. Can you please let us know the previous spending of this contract?

A. $15.2 million over 8 years

3. Please confirm if we can get the proposals or pricing of the incumbent(s)?

A. See attached document titled, Previous Financial Proposals.pdf

4. Are there any pain points or issues with the current vendor(s)?

A. Requested a written explanation / clarification of the question. Pending response.

5. Please confirm the anticipated number of awards.

A. See Section 2.1.3 in RFP - MDSP intends to make up to five (5) initial awards as a result of this RFP.

The floor is now open to any questions or concerns.

Pre-Proposal Meeting Sign-In Sheet June 2019

Pre-Proposal Meeting Sign-in Sheet Solicitation No. W00R2600015/BPM031255

Project Name: MDSP Staffing Resources Wednesday, August 31, 2022 | 11:00 am |

Virtual: meet.google.com/pew-zaig-pcy or Dial In: 1 347-507-7596 PIN: 794 659 974#

Attendee Name

Company/ Business Address Email Address Number Virtual

Attendance

Dirk Griffin

Maryland State Police:

Quartermaster Div.

Jessup, MD Dirk.Griffin@maryland.gov n/a Yes

Christine Hanley

Maryland State Police:

Forensic Science Div.

Pikesville, MD Christine.hanley@maryland.gov 443-357- 1391 Yes

Narayan V.

Athreya iCUBE Systems, Inc. Fairfax, VA nvathreya@icubesys.com 703-222-

3636 Yes

Carolina Villegas

ITnova, LLC Glen Burnie, MD Carolina.Villegas@itnovaconsulting.com 443-906-

6073 Yes

Carolina Seldes

ITnova, LLC Glen Burnie, MD carolina.seldes@itnovaconsulting.com 443-926-

4691 Yes

Allison Hartrick ITnova, LLC Glen Burnie, MD allison.hartrick@itnovaconsulting.com 248-514- 7518 Yes

Matt Sarant

Kennedy Services

Baltimore, MD matt@kennedy-services.com 410-659-

5301 Yes

Dawn Kennedy Burch

Kennedy Services

Baltimore, MD dawn@kennedy-services.com 410-659-

5301 Yes

Jim Burch Kennedy Services

Baltimore, MD jim@kennedy-services.com 410-659-

5301 Yes

Rana Chegu

Peridot Solutions LLC McLean, VA ggongireddy@peridotsolutions.com 703-663-

8330 Yes

Brian Shaw Peridot Solutions LLC McLean, VA brian.shaw@peridotsolutions.com 703-663-

8330 Yes

Michael Schreiber

Peridot Solutions LLC McLean, VA michael.schreiber@peridotsolutions.com 703-663-

8330 Yes

Demetrius Jones

Probitas Technology

Harrisburg, PA djones@probitastek.com 443-774-

0055 Yes

Robert Williams TechnoGen, Inc. Chantilly, VA rob@technogeninc.com 703-565-

2830 Yes

Tanya Aurora TechnoGen, Inc. Chantilly, VA tanya@technogeninc.com 703-565-

2830 Yes

Guy Black TechnoGen, Inc. Chantilly, VA blackoutservices@yahoo.com 703-565- 2830 Yes

Mariyam Khan Tecknomic, LLC Washington, DC accounting@tecknomic.com 202-829- 2953 Yes

Serena Sial Tecknomic, LLC Washington, DC office@tecknomic.com 202-829-

2953 Yes mailto:Dirk.Griffin@maryland.gov mailto:Christine.hanley@maryland.gov mailto:nvathreya@icubesys.com mailto:Carolina.Villegas@itnovaconsulting.com mailto:carolina.seldes@itnovaconsulting.com mailto:allison.hartrick@itnovaconsulting.com mailto:matt@kennedy-services.com mailto:dawn@kennedy-services.com mailto:jim@kennedy-services.com mailto:ggongireddy@peridotsolutions.com mailto:brian.shaw@peridotsolutions.com mailto:michael.schreiber@peridotsolutions.com mailto:djones@probitastek.com mailto:rob@technogeninc.com mailto:tanya@technogeninc.com mailto:blackoutservices@yahoo.com mailto:accounting@tecknomic.com mailto:office@tecknomic.com

Pre-Proposal Meeting Sign-In Sheet June 2019

Attendee Name

Company/ Business Address Email Address Number Virtual

Attendance

Jose S.

Arias

Trinity Technology Partners,Inc.

Greenbelt, MD jose.arias@trinitytp.com 571-375- 7019 Yes

Fussell Feeser

Verizon Business Group

Harrisburg, PA russell.feeser@verizon.com 717-562-

5021 Yes

Robin Salmon

Verizon Business Group

Annapolis Junction, MD robin.salmon@verizon.com 410-430-

3246 Yes

Darrell Wicker

Unknown – no detail Yes

Crystal Casper

Unknown – no detail Yes

Blackout by Hart

Unknown – no detail Yes

Laurie Ann Spencer

Unknown – no detail Yes

Sean P Unknown – no detail Yes mailto:jose.arias@trinitytp.com mailto:russell.feeser@verizon.com mailto:robin.salmon@verizon.com