Addendum 1

Oconee County Board of Commissioners

Addendum 1

DATE: September 26, 2022

TO: All Prospective Bidders/Offerors

FROM: Procurement Officer

RE: Addendum 1, RFQ# 23-09-004 Sanitary Sewer System Modeling & Annual

Support

The following changes are to be incorporated into the solicitation documents dated September 6, 2022.

All those receiving this addendum should modify their documents to show the below described changes.

1. Pre-Bid Meeting Minutes/Questions & Answers

2. Pre-Bid Meeting Sign-in Roster

3. Oconee County Population Projections

4. Oconee County Projected Sewer Customer Growth

All questions shall be directed to the Owner Contact, Jessica Ellis, Procurement Officer via email to ocbids@oconee.ga.us .

1. Pre-Bid Meeting Minutes/Questions & Answers

Jessica Ellis opened the meeting. Listed below are notes from the meeting and additional procurement procedures.

The meeting was held on September 20, 2022 in the Commissioner’s Chambers located at the

Oconee County Courthouse 23 N Main Street Suite 205 Watkinsville, Georgia 30677. The meeting began at approximately 10:02 AM and ended at approximately 10:25 AM. The bid number, description, and timeline were announced.

County representatives included Adam Layfield Water Resources Assistant Director and Jessica

Ellis Procurement Officer.

Laurie Hawks from Hawks Environmental joined the meeting virtually as the Engineer assisting the County with this project.

This meeting was mandatory and attendance was required to qualify as a respondent.

Any additional questions should be emailed to ocbids@oconee.ga.us. The deadline for these questions is September 26, 2022 at 5:00 PM.

Any questions received will be answered via an addendum posted to the county’s website by

September 30, 2022 at 5:00 PM.

The deadline for bid submissions is October 6, 2022 at 2:00 pm. Submissions received after this time will not be accepted. The bid opening will follow and the submissions will be opened and announced out loud.

Adam Layfield and Laurie Hawks reviewed the project and opened the meeting up to questions:

95% of the sewer system is already mapped (survey grade) both horizontally and vertically.

The remaining 5% is still needed.

Oconee County is growing very quickly. Awarded firm will need to provide future scenarios and planning for different levels of growth.

Firm provided annual support will be key as new developments occur and model will need to be updated.

The County doesn’t have a preference on software used but it will need to be capable of linking to our GIS system.

Flow monitoring will be required to not only establish base flow but also wet weather patterns.

Software must be capable of modeling a system of this size.

The County will need access to model when needed.

We are looking for a firm to work with and guide us through this process.

Phase I will be evaluated based on a firm’s submitted qualifications.

Phase II will be evaluated based on a firm’s submitted technical approach.

Interviews with short listed firms are a strong possibility.

Q1: The link in the bid documents for the 2040 Character Area Figure is broken? Can you send out a new link?

A1: Please see below:

https://www.oconeecounty.com/DocumentCenter/View/5958/Oconee_CharAreas_11x17_06152018?bi dId=

Q2: Does the 2040 plan show expected population growth?

A2: No, it’s just a character area map. Please see the attached documents regarding the County’s future population and projected sewer customer growth.

Q3: Are we allowed to submit questions between Phase I and Phase II evaluations?

A3: The Phase II-Technical Approach request notification will include a question submission deadline.

Please submit all questions to ocbids@oconee.ga.us.

Requesting Department: Water Resources RFQP Number: 23-09-004

COMPANY REPRESENTATIVE COMPANY NAME PHONE/EMAIL

(706) 769-4119 cwest@cartersloope.com

(404) 606-1951 john.barlow@kimley-horn.com

(864) 590-9246 matt.dunagin@kimley-horn.com

(470) 885-9354 reidan@cdmsmith.com

(706) 769-3960 alayfield@oconee.ga.us

(706) 769-2944 ocbids@oconee.ga.us

Kimley-Horn

CDM Smith

Oconee County Water Resources Dept.

Oconee County Finance Dept.

Pre-Bid Meeting Sign-In Roster

Chase West

John Barlow

Date/Time: September 20, 2022 @ 10:00 AM Description: Sanitary Sewer System Modeling & Annual Support

PLEASE PRINT INFORMATION & ATTACH A BUSINESS CARD

Carter & Sloope

Kimley-Horn

Matt Dunagin

Jessica Ellis

Ashley Reid

Adam Layfield

Existing Conditions Summary

Comprehensive Plan Update

Trend: Steady Population Growth

Regional pattern of population growth

Between 2010 ‐2020, Oconee County’s population grew by 24.4%

This 24.4% growth is higher than Jackson Counties' 20.8% increase and Morgan Counties’ 6.1% increase

Oconee is projected to have a population of over 62,000 residents by 2050.

Population

31,508 32,246

32,814 33,240 33,769

34,400 35,071 35,972

37,017 38,132

39,194

29,000

31,000

33,000

35,000

37,000

39,000

41,000

2010 2012 2014 2016 2018 2020

Oconee County Population (ACS 5‐Year Estimates, 2010‐2020)

25,000

35,000

45,000

55,000

65,000

Oconee Population Projected to 2050 (ACS 5‐Year Estimates, 2010‐2020)

Population Forecast(Population) Lower Confidence Bound(Population) Upper Confidence Bound(Population)