Addendum 1 25059.pdf

DTMB-0414 (Rev 6/25)

DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND

BUDGET

State Facilities Administration Design & Construction Division

CONSTRUCTION BID ADDENDUM NO. 1

This form identifies an Addendum to Bidding Documents, and incorporates interpretations or clarifications, modifications, acceptance of proposed “or equal” materials, and other information into the Bidding Documents. Addenda will be numbered by the Professional and distributed through www.michigan.gov/SIGMAVSS as an attachment.

TO:

ALL BIDDERS

DATE ISSUED

11/3/2025

PROJECT NAME

MDOT Reed City Maintenance Garage – Roof Replacement Project 19424 US-10, Reed City, MI 49677

FILE NUMBER

591/25059.RLO

PROFESSIONAL

Intertek-ATI

PROJECT DIRECTOR

Ronda Osga

BID OPENING DATE:

11/19/2025

ADDENDUM ITEMS: (Reference attached sheets and drawings)

1. Pre-Bid Meeting Attendance Record

2. Pre-Bid Meeting Agenda with meeting minutes.

ACKNOWLEDGEMENT: This Addendum must be acknowledged by the Bidder in the space provided in the Bid Summary and Bid Form. Failing to acknowledge Addenda may be cause for the Bid to be rejected. Addenda will become part of the Contract Documents.

PROFESSIONAL: John J. Sheehan DATE: 11/3/2025

APPROVED BY:

PROJECT DIRECTOR: Ronda Osga DATE: 11/4/2025

Mandatory Pre-Bid Meeting Agenda Department of

MDOT Reed City Garage

November 3, 2025, at 11:00

1. Introductions:

Ronda Osga - DTMB / Design and Construction Division / Project Troy Kuiper - DTMB / Design and Construction Division / Val Woodruff - MDOT / Project Jonas Russel - MDOT / Reed City Garage John Sheehan - Intertek - Architectural Testing Inc. / Project

2. This is a Mandatory Pre-Bid Meeting; you should recorded to ensure your bid is considered. You must sign under the same as the company submitting the bid. An individual is only permitted to one bidder at a mandatory Pre-Bid

3. Project Base Bid: Roof recovery at existing low slope PVC roof assembly with new recovery insulation and EPDM membrane, including all flashings. Includes removal and replacement of primary roof

Add Alternate #1: Roof recovery at existing low slope PVC roof (Section C) with new recovery insulation and EPDM membrane, associated

Add Alternate #2: Removal and replacement of shingled roof including all associated flashings, soffit & trim, and installation of downspout

Add Alternate #3: Removal of existing BUR (Sections E & F) and installation new EPDM membrane roof including all associated flashings. Application liquid applied roof coating at existing metal roof

4. Bids are due Wednesday, November 19, 2025, at 2:00 PM electronic submission through the SIGMA VSS

Please package your bid submittal into a single PDF document, or at least separate documents as possible, per the 25.0 MB maximum file size This will facilitate the bids processing and minimize chances of

If you experience issues or have questions regarding your electronic bidders must contact the SIGMA Help Desk for assistance.

Refer to meeting minutes on page 3 of 3

Pre-Bid Agenda the Help Desk by calling 888-734-9749 or emailing sigma-

Please notify the Office of Design and Construction (DCD) if you SIGMA VSS issues. Include your SIGMA ticket number in an email contract specialists, Anne Watros (watrosa@michigan.gov) and (kleind4@michigan.gov). You may be asked to email your bid package.

submissions require DCD approval and will be handled on a case-by-case Approved emailed submissions MUST be received prior to the 2:00 p.m.

to be considered responsive and responsible.

5. Bids must be submitted on the Bid Summary form enclosed within the Manual. The bid must also include forms within the Project Manual

• Qualified Disabled Veteran (QDV) Business

• Certification of a Michigan Based

• Responsibility Certification

• Bid Schedule (include Schedule of Alternates)

• Bid Security in the amount of 5% of the Base Bid

• Performance and Payment Bonds (To be submitted by Contractor

• State Project Registration (SPR) LEO Wage and Hour

6. A Performance Bond and a Payment Bond are required for bids in $50,000.00. A five percent (5%) Bid Bond is required with all your bid

7. Allowances should be included in the base bid per Sect 01020 $30,000 Contingency allowance (Bid Schedule

8. Time of Completion and Liquidated Damages: Work of all trades as the Contract Documents must be completed 210 calendar days form the to Proceed, except for minor replacement, correction, or adjustment items which do not interfere with the complete operation and utilization of all parts of the Contract Work. The substantial completion date will each Add alternate awarded. This Contract Time is of the essence and liquidated damages for each Calendar Day that expires after this Completion of the entire Work must be in the amount of Paragraph 23 of Section

9. A 10% preference will be given in the award of this project to Qualified Veteran Owned Companies in accordance with Public Act 22 of Paragraph 22 of Section 00100). To be considered, a bidder must their bid a DD214 Proof of Service and Discharge, a Veterans Rating decision letter, proof of disability (if the disability is not

214) and appropriate legal documents setting forth the 51% natural Ownership.

Pre-Bid Agenda

10. Progress payments will be processed not more than once per

11. Award of Contract: Awarded to the responsive and responsible best value as recommended by Intertek - Architectural Testing Inc. (Paragraph 00100)

12. At least 50% of all working employees must be Michigan

13. Prevailing Wage Rates are required for this project. Certified submitted directly to the Department of Labor and Economic online submission process. Certified payroll is not to be submitted any time. (See Section 00700 General Conditions -

14. Superintendent of the project shall have the authority of the company to make on site decisions. On site presence is is occurring even if it is a sub-contractor (See Section 00700

- Paragraph

15. Site Walk-Through and Bidder Questions: A site walk-through will take after this meeting. If you have questions concerning bid submittal or conditions of the contract agreement, please submit them by November 12, 2025, at 2:00 pm by

John Sheehan

248-961-9123

Christopher B. Cogan, CDT christopher.cogan@intertek.com 248-228-7917

Meeting Minutes:

- The meeting began at approximately 11:00 a.m.

- Ronda Osga went through the meeting agenda.

- It was noted that bidders should enter their bids in a timely manner and not wait until right before the deadline to submit to ensure bids are received and can be considered.

- It was noted that John Sheehan (Intertek) will be out of the country from November 7th through November 20th. All questions should be emailed to John Sheehan AND Chris Cogan. Chris Cogan's contact information has been provided above.

- After going through the agenda, questions were taken, and the group proceeded outside.

Bidders were provided access to the roof to take photos and review field conditions.

- The meeting ended around 12:00 p.m.

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