Addendum 1 24168.pdf
PDF 273 KB Posted
- Solicitation number
- RFP 171 240000001728 2
- Issued by
- Emmet County, Mcbride Village, Michigan
About this file
This is Addendum No. 1 to a Request for Proposal issued by the Michigan Department of Technology, Management and Budget (DTMB), Design and Construction Division, on behalf of the Mackinac Island State Park Commission for professional design services related to the Historic Mill Creek Visitor Center Renovations (File Number 751/24168.ABG). The project requires Phase 300 Schematic Design and Phase 500 Final Design services, including existing conditions documentation via topographic survey, LARA Plan Review Permit applications, Construction Code approvals, contract document development, and cost estimates at 50% and 90% completion for both design phases. The Proposer shall provide biweekly progress summaries, submit 50% and 90% phase contract documents for owner review, post 100% contract documents on SIGMA, and conduct best value bid evaluation with contract award recommendation. The Pre-Proposal Meeting was held on Thursday, April 18, 2024, at 2:00 p.m. local time at the Historic Mill Creek Visitor Center, with project representatives identified including Project Director Alan Goschka, AIA. Questions must be submitted by 3:00 p.m. on Wednesday, May 1, 2024, to goschkaa@michigan.gov. Proposals are due by 2:00 p.m. EST on Thursday, May 9, 2024, to the issuing office and SIGMA VSS. The Ad Hoc Advisory Committee will review and award the contract by the end of May 2024, with design services scheduled for Summer/early Fall 2024, bidding during Winter 2024/2025, and construction from October 2025 through April 2026.
The RFP utilizes a Not-to-Exceed format with billable rates plus reimbursable expenses, with proposals evaluated on a combined basis of 80% Technical portion and 20% Cost portion. The proposal must include a signed Certification of Michigan Based Business and Responsibility Certification forms. Reimbursable expenses shall be specifically itemized, including topographical survey, soil boring and geotechnical reports if required, LARA plan review fees, SESC plan review fees if required, and travel expenses, with mileage reimbursable only for actual miles exceeding 100 miles each way from the Proposer's office. The Proposer shall submit a graphic bar-chart schedule in weeks and clearly document the number and format of proposed meetings, including on-site, face-to-face, telephone, and electronic formats, with agendas and meeting minutes provided for all project meetings. Access to the site is available during normal business hours of the facility, contingent upon advance notice provided to the facility prior to any site visits.
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Other files
| File | Type | Posted |
|---|---|---|
| Project Statement 24168.pdf | ||
| Sheet 10.pdf | ||
| Sheet 9.pdf | ||
| Sheet 4.pdf | ||
| Sheet 12.pdf | ||
| Sheet 11.pdf | ||
| Sheet 8.pdf | ||
| Sheet 13.pdf | ||
| Sheet 5.pdf | ||
| Sheet 15.pdf | ||
| Sheet 2.pdf | ||
| Sheet 1.pdf | ||
| Sheet 7.pdf | ||
| Sheet 3.pdf | ||
| RFP Billable Rate 24168.pdf | ||
| Sheet 6.pdf | ||
| Sheet 16.pdf | ||
| Sheet 14.pdf | ||
| SAMPLE Billable Rate Contract (Rev 221207).pdf |
Show all 19
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Text version
DTMB-0414 RFP (Rev 2/22)
DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET
State Facilities Administration Design and Construction Division
REQUEST FOR PROPOSAL
ADDENDUM NO. 1
This form identifies an Addendum to a Request for Proposal for Professional Services, and incorporates interpretations or clarifications, modifications, and other information into the Request for Proposals.
Addenda will be numbered by the Project Director and distributed through SIGMA Vendor VSS as an attachment.
TO:
ALL PROPOSERS
DATE ISSUED
May 1, 2024
PROJECT NAME
Historic Mill Creek Visitor Center Renovations
FILE NUMBER
751/24168.ABG
PROJECT DIRECTOR
Alan Goschka, AIA
PROPOSAL DUE DATE:
Thursday, May 9, 2024
ADDENDUM ITEMS:
See attached Meeting Attendance Record
See attached Pre-Proposal Meeting Agenda
APPROVED BY:
Alan Goschka, AIA
PROJECT DIRECTOR DATE 05-01-2024
GRETCHEN WHITMER
GOVERNOR
STATE OF MICHIGAN
DEPARTMENT OF TECHNOLOGY, MANAGEMENT & BUDGET
LANSING
MICHELLE LANGE
DIRECTOR
PRE-PROPOSAL MEETING AGENDA
MICHIGAN DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET
Design and Construction Division
3111 W. St. Joseph Street Lansing, MI 48917
Project: Historic Mill Creek Visitor Center Redesign File Number: 751/24168.ABG Contract Order Number: Y-TBD Meeting Date and Time: Thursday, April 18, 2024, at 2:00 pm local time Meeting Place: Historic Mill Creek Visitor Center
PROJECT REPRESENTATIVES
Project Director: Field Representative:
Alan Goschka, AIA Brian Guigue
DTMB-DCD DTMB-DCD
3111 W St Joseph St 3111 W St Joseph St Lansing, MI 48917 Lansing, MI 48917 517-388-3489 517-281-4994 goschkaa@michigan.gov guigueb@michigan.gov
Facility Representatives:
Robert Strittmatter Steve Brisson Mackinac Island State Park Commission Mackinac Island State Park Commission Mainland Park Manager Director 207 W Sinclair 207 W Sinclair Mackinaw City, Michigan 49701 Mackinaw City, Michigan 49701 231-436-4205 231-436-4100 strittmatterr@michigan.gov brissons@michigan.gov
Introductions and Sign-In Sheet
A. Request for Proposals – Standard Not-to-Exceed RFP, with Part I Technical portion and
Part II Cost portion.
1. Technical – Qualification format includes: General Information; Understanding of the Project and Tasks; Personnel; Management Summary, Work Plan & Schedule; Budget Analysis and References. See Section II-1 through 6.
2. Cost – Not to Exceed Billable Rate plus reimbursables format. See Section III-1 through 2. See Section III 2-A, B, C and D of RFP for samples.
3. Proposals must include Phase 300 Schematic Design and Phase 500 Final Design.
4. Include consultants and testing as reimbursable expenses.
5. Include signed Certification of a Michigan Based Business and Responsibility
Certification forms.
6. Proposals will be evaluated by an Ad Hoc Advisory Committee and scored based on the combined 80% Technical portion and 20% Cost portion.
B. Project Scope
1. Design services for Phases 300 Schematic Design and 500 Final Design. The Mackinac Island State Park Commission is seeking professional design services for the Redesign of the Historic Mill Creek Visitor Center.
2. Reference Project Statement for anticipated scope of work
3. Professional services shall include, but are not limited to:
Document existing conditions via a topographic survey and verify all base information required for proper design.
Include LARA Plan Review Permit application and Construction Code approval, and all permits and standards required to be met by this project.
Contract Document development that meets the approval of the MSHP, DTMB and all related Code requirements.
Provide 50% and 90% Phase 300 and 500 estimates of construction costs for developed plans.
Submittal of 50% and 90% Phase 300 and 500 Contract documents for Owner review.
Provide a biweekly progress summary email to the project team, briefly documenting the prior 2-week’s progress by the PSC and display the initial project schedule and current schedule status.
Posting 100% Contract documents on Sigma, Best Value Bid Evaluation and PSC recommendation of Contract Award.
4. Proposals shall include:
Phase 300 design services required to provide the necessary design layout options and development of the chosen option.
Phase 500 design services required to provide the necessary construction drawings and specifications for the project.
A graphic bar-chart schedule (in weeks) indicating the PSC’s proposed timeline for services based on a proposed PSC Contract start date. For scheduling purposes, assume 7 calendar days each Owner review submission.
Clear documentation of the number of meetings proposed, indicating whether the meetings are proposed to be on-site, face to face, by telephone, or in specific electronic format. The PSC shall provide agendas and meeting minutes for all project meetings, including meetings held in electronic format. The PSC shall identify and itemize as a reimbursable expense all reimbursable and travel expenses in the PSC Cost Proposal.
Reimbursable expenses listed specifically for topographical survey, soil boring and geotechnical report (if required), LARA plan review fees, SESC plan review fees (if required) and travel (noting that mileage can only be charged for actual miles over 100 miles each way from the PSC’s office).
C. Site Visits
1. Accessibility to the site – consider this as your only opportunity to walk the site before bidding.
D. Schedule
1. E-mail questions to goschkaa@michigan.gov no later than 3:00 p.m., Wednesday, May 1, 2024. DO NOT send questions in through SIGMA as they do not get to the project directors from SIGMA.
2. If necessary, an addendum will be posted on the SIGMA VSS website no later than COB, May 2, 2024.
3. Proposals are due on Thursday, May 9, 2024, no later than 2:00 p.m. EST to issuing office and on SIGMA VSS.
4. Ad Hoc Advisory Committee will review proposals and award contract by the end of May 2024.
5. Design Summer/early Fall 2024, bid Winter 2024/2025, construction October 2025 through April 2026
E. Budget
1. PSC is to provide cost estimates at 50% and 90% Phases 300 and 500 for developed plans.
F. Other Items
1. Access to Site Upon Contract Award
a. Normal business hours for facility, or hours in which work can take place.
b. Provide notice to the facility prior to any site visits.
G. RFP Questions
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