Addendum 1 24_03A.pdf

Request For Proposal (RFP) No. 24-03 – Event Promotional Company Juneteenth Addendum No. 1 – 2/21/24

Purchasing Department I 5440 Fulton Industrial Blvd. SW, South Fulton, GA 30336

ADDENDUM NO. 1

Solicitation No.: Request For Proposal (RFP) NO. 24-03

Solicitation Title: Event Promotional Company Juneteenth

ATTENTION ALL POTENTIAL BIDDERS:

MUST ADDENDUM. READ CAREFULLY AND FOLLOW ALL INSTRUCTIONS.

This addendum forms a part of the contract documents, modifies the original bidding documents and shall be as binding as if contained therein.

Return Addendum with Bid Submittal. Failure to do so may subject the Bidder to disqualification.

Return Completed Revised Bid Pricing Sheets with Bid Submittal.

TO ALL PROSPECTIVE BIDDERS, PLEASE NOTE THE FOLLOWING CHANGES AND

CLARIFICATIONS:

Words in strikethrough type are deletions from existing text. Words in bold, underline type are additions to existing text.

1. RFP Due Date has not changed. The RFP Due Date is 3:00 p.m. EDT on Thursday, February 29, 2024.

2. The deadline for questions has not changed. The deadline for questions is 3:00 P.M. EDT on

Thursday, February 15, 2024.

CLARIFICATIONS / MODIFICATIONS / QUESTIONS AND ANSWERS

Question: We would like to request more details of your expectations for the upcoming Juneteenth event. Questions concerning date, time, audience participation and overall expectations are needed to execute both our bid and the event production. Thank you in advance for your response to this query.

Response: The current date is Sunday, June 16, 2024, 2 pm-10 pm, and the theme is Family-centered and being finalized. We want to keep the same concept as 2023; vendors (Food and

X https://gcc02.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.cityofsouthfultonga.gov%2F&data=05%7C01%7Clindell.miller%40cityofsouthfultonga.gov%7C23e2f9a62e8045020c5008dbc35be357%7Ce0f3e0436e7c4572aff6030339aec112%7C0%7C0%7C638318571653010433%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=EE3TiZKbgf3REdOICfVNp47m9ng2gHm8amBu3oyfUq4%3D&reserved=0 https://gcc02.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.cityofsouthfultonga.gov%2F&data=05%7C01%7Clindell.miller%40cityofsouthfultonga.gov%7C23e2f9a62e8045020c5008dbc35be357%7Ce0f3e0436e7c4572aff6030339aec112%7C0%7C0%7C638318571653010433%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=EE3TiZKbgf3REdOICfVNp47m9ng2gHm8amBu3oyfUq4%3D&reserved=0�

Request For Proposal (RFP) No. 24-03 – Event Promotional Company Juneteenth Addendum No. 1 – 2/21/24

Crafts), Carnival-type rides, and Fireworks will end the evening. The producer is expected to procure and manage the stage, production needs of the stage, and entertainment. Keeping entertainment ongoing throughout the celebration. The expectation is that the entertainment should be engaging, the emcee/host should be present, music should be incorporated/played on stage, and musical performers/bands should be featured. The City of South Fulton will provide any partners of the City that will be a part of the Run of Show. We want to work closely with the producer to ensure the time is allotted for City speakers, recognitions, and partners of the City as needed.

Question: How do we see answers to our questions asked? What is the process for a business to gain access to viewing your solicitations? Is there a fee to do this?

Response: Vendors register to gain access to the bids posted by the member agencies. Vendors will be notified of any bids, addenda and award publications if they choose to register with the "Limited Access" option which is no charge. There is a cost if the vendors want to be notified from other purchasing groups statewide.

The City of South Fulton website is the official location for the posting of all solicitation addenda and contract award results. It is the obligation of each Prospective Provider to frequently monitor the City’s website in order to obtain complete and timely information. The City’s website is located at https://www.cityofsouthfultonga.gov and Georgia Procurement Registry website https://ssl.doas.state.ga.us/PRSapp/PR_index.jsp . All other terms, conditions, and specifications of the solicitation remain unchanged.

Name of Company / Firm / Organization

Printed Name of Authorized Rep. / Title Signature of Authorized Representative https://www.cityofsouthfultonga.gov/ https://ssl.doas.state.ga.us/PRSapp/PR_index.jsp