DTMB-0414 (Rev 10/22)

DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND

BUDGET

State Facilities Administration Design and Construction Division

CONSTRUCTION BID ADDENDUM NO. No. 1

This form identifies an Addendum to Bidding Documents, and incorporates interpretations or clarifications, modifications, acceptance of proposed “or equal” materials, and other information into the Bidding Documents. Addenda will be numbered by the Professional and distributed through www.michigan.gov/SIGMAVSS as an attachment.

TO:

ALL BIDDERS

DATE ISSUED

4/5/2024

PROJECT NAME

Hartwick Pines State Park Lift Station Improvements

FILE NUMBER

751/23403.CTS

PROFESSIONAL

Wade Trim, Inc.

PROJECT DIRECTOR

Chris Schanbeck

BID OPENING DATE:

4/10/2024

ADDENDUM ITEMS: (attach additional sheets and drawings if required)

General:

1. On-site prebid meeting sign-in sheet is attached.

2. Mandatory prebid meeting agenda is attached.

Clarifications:

1. Contractor shall salvage existing aluminum hatch on sewage lift station wet well to Owner.

2. Roadways shall remain open at all times for DNR use.

3. Sewage lift station/above-ground valve vault and pumps are based on Flygt models. Contractor may provide an engineer-approved equivalent for consideration.

4. SCADA/telemetry shall be a cellular autodialer based on a Mission Control system. An antenna will be included with the system. No installation of a landline for autodialer is necessary.

Questions:

1. Where does the force main pump to from the effluent tank?

The force main from the effluent tank pumps to a two-zone drainfield located to the northwest of the effluent lift station.

2. Is there some place on-site to get rid of the effluent water?

Yes, the residual sewage and effluent wastewater may be disposed of in the septic tanks adjacent to the effluent lift station.

ACKNOWLEDGEMENT: This Addendum must be acknowledged by the Bidder in the space provided in the Bid Summary and Bid Form. Failing to acknowledge Addenda may be cause for the Bid to be rejected. Addenda will become part of the Contract Documents.

PROFESSIONAL: Wade Trim, Inc. DATE: 4/5/2024

APPROVED BY:

PROJECT DIRECTOR: DATE: Click to enter date

MANDATORY PRE-BID MEETING

DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET

State Facilities Administration Design and Construction Division

Project: Hartwick Pines State Park Campground, Lift Station Improvements

File Number: 751/23403.CTS

Date & Time: Thursday, March 28, 2024, at 11:00am

A. Introductions and Sign-in Sheet

Chris Schanbeck / DTMB Project Director Ken Dao / DTMB Field Rep Scott Cook / MDNR Field Planner Mike Signorello / MDNR Mitch Babcock / MDNR Quinn Ridley / Wade Trim (PSC Representative)

All attendees are to sign-in. Individuals can represent only one firm that may submit a bid.

B. Project Scope: Replacement of 2 lift stations and various associated components as specified in the contract documents.

C. Addendum will be issued to document any questions, issues or changes to the contract documents that arise during bidding. All questions or issues shall be submitted via email including any items discussed in this meeting that are not documented in addendum 1. The sign-in sheet will be issued in addendum 1.

D. Bid Submissions

1. Execute and include all required forms and documents. Refer to Bidder’s Checklist.

a. Note the allowance, $20,000, to be included in the bid for provisionary or contingency scope as directed in writing from the PSC and Project Director.

b. Bid Security equal to five percent (5%) of the base bid is required.

2. Bids shall be submitted electronically in Adobe PDF format to SIGMA VSS. Do not wait until the last minute.

E. Items to be provided by Contractor after notification of award including but not limited to:

1. Performance and Payment Bonds,

2. Proof of Insurance including Builder’s Risk and

3. Additional documentation requested.

F. Schedule

1. April 3, 2024, 4:00pm, any questions must be submitted. Email to qridley@wadetrim.com.

2. April 10, 2024, 2:00pm, Bids are due on SIGMA VSS.

3. June 2024, Anticipated Pre-construction Kickoff Meeting and Notice to Proceed to be confirmed after contract is executed.

4. March 26, 2025 substantial completion. April 25, 2025 final completion.

5. Liquidated damages specified at $800 per day after substantial and final completion.

G. Permits - The contractor is responsible for obtaining and paying for all permits required by LARA, or any other agency as required. The Contractor is responsible for scheduling all inspections.

H. The Contractor is responsible for managing and supervising the work and must be on site 100% of time.

RFP 751/23243.CTS PRE-PROPOSAL MEETING 3/28/2024

I. Special Working Conditions – Department of Natural Resources. Refer to Appendix II for additional detailed information.

1. Working hours shall be during normal business hours during normal business days (Monday through Friday). Additional weekday hours or work on weekends or State Holidays is NOT allowed unless specific written permission is granted. Work is permitted during the month of September.

2. A separate campground electrical system upgrade construction project will be underway concurrently with this project and should be completed by mid-May 2025. Some coordination of shared space, site access control and general planning effort shall be expected. Electrical power will NOT be available at the campground until the system upgrade is completed.

Water will NOT be available at the campground until the system upgrade is completed but may be trucked from other locations within the park. The schedule for the electrical system startup may delay the final commissioning of the lift stations.

3. Site controls & staging

J. PSC to review technical and any additional scope information.

K. Comments – Questions – Walk Through