Addendum__1_22A1258.pdf

CALIFORNIA STATE TRANSPORTATION AGENCY GAVIN NEWSOM, Governor

California Department of Transportation

ADMINISTRATION

DIVISION OF PROCUREMENT AND CONTRACTS

1727 30th STREET, MS 65

SACRAMENTO, CA 95816-7006

PHONE (916) 227-6000

TTY 711

https://dot.ca.gov/programs/procurement-and-contracts/

September 5, 2024 Addendum No. 1

Invitation for Bid (IFB) #22A1258

On-Call Moving and Modular Systems Furniture Services in Sacramento, CA

NOTICE TO ALL PROSPECTIVE BIDDERS:

Addendum No. 1 is being issued for the above-referenced IFB. Bids for this work shall be with the full understanding of this Addendum.

The following represents questions submitted for this IFB and the Department’s responses.

Question 1:

Will the requirement for HGC be waived if the bidder has MCP?

Answer:

The bidder is required to have both Household Goods Carrier (HGC) permit, and Motor Carrier Permit (MCP). Refer to IFB Section B, Bidder’s Minimum Qualifications, Items 2 and 5.

Question 2:

Is more than one Forklift Operator Certificate holder needed for this IFB?

Answer:

The Forklift Operator Certificate is required for operating a forklift. Therefore, employee(s) that are to operate the forklift will be required to have a valid and current Forklift Operator Certificate. Refer to IFB Section B, Bidder’s Minimum Qualifications, Item 3.

Question 3:

Is it a public works project?

Answer:

No, this is a commercial services project subject to DIR registration and prevailing wages.

Question 4:

If a bidder purchased a moving company including all key personnel and equipment, which has been in business for over 15 years, would that bidder be able to bid on the project with the experience of the lead installers and owner, who'd be a partner in new company?

Answer:

The Bidder (moving company) must have been actively engaged in, and satisfactorily performed, moving services and the assembly, disassembly, palletizing, installation, and transportation of modular systems furniture (MSF) for a period of at least ten (10) years. Experience of the employees (i.e., lead installers and owner) cannot be considered when calculating the years of service for the company. Refer to IFB Section B, Bidder’s Minimum Qualifications, Item 4.

http://www.dot.ca.gov/dpac/

Invitation for Bid (IFB) 22A1258

Question 5:

If bidder is completing moving services, such as moving boxes or contents, is bidder allowed not to use the Mover Prevailing wage rates? (not moving any modular furniture).

Answer:

Prevailing wage rates must be paid for services under this contract. Wage rates for this project can be found at the DIR website http://www.dir.ca.gov/oprl/dprewagedetermination.htm or by contacting the DIR.

Refer to IFB cover letter, Section C Bid Requirements and Information, Item 7, and Exhibit B, Budget

Details and Payment Provisions, Item 9.

Question 6:

For the Reference/Experience letter, does this have to be in a client’s words that bidder had done moving services for them over the last 10 years or is this letter written by the bidder stating who he had worked for and type of work done over the last 10 years. Can a sample of a Reference letter be provided.

Answer:

Reference/Experience letter should be from a company the bidder performed the services for. Bidder must submit a minimum of one (1) Reference/Experience Letter, Attachment 3, with bid submittal package, detailing company work/experience used to meet this minimum qualification. Refer to IFB Section B, Bidder’s Minimum Qualifications, Item 4 and Attachment 3, Reference/Experience Letter.

Question 7:

Will a bidder be disqualified if it has not had a Moving company business license for more than 10 years?

Answer:

Refer to IFB Section B, Bidder’s Minimum Qualifications, Item 4. If a Bidder does not meet this requirement, the bid will be rejected.

Question 8:

For the forklift requirement, would a copy of a forklift driver lead that works for the contractor is required or just state that bidder have this requirement with multiple crew members.

Answer:

The Bidder must submit a copy of the Forklift Operator Certificate with their bid submittal package.

Refer to IFB Section B, Bidder’s Minimum Qualifications, Item 3.

Question 9:

Why IFB Section B, Bidder’s Minimum Qualifications, Item 8 says “may result in the bidder bid deemed non-responsive”. These are minimum qualifications Caltrans holding all companies to. Can this language be changed to “will result in the bid being deemed non-responsive.”

Answer:

This is a standardized language and will not be changed.

http://www.dir.ca.gov/oprl/dprewagedetermination.htm

Invitation for Bid (IFB) 22A1258

Question 10:

Is there a requirement of a company to be located within a certain geographic area of Sacramento?

Answer:

No, there is no requirement for the vendor to be located within a certain geographic area of Sacramento.

This contract does not cover the travel time to get to the work destination. The billable hours start at the commencement of work at the job site.

Question 11:

Can you confirm the prevailing wage rates per DIR for a computer technician? What the contractor would be required to pay the crew members if they were a computer technician?

Answer:

Prevailing wage rates for this project can be found at the DIR website.

http://www.dir.ca.gov/oprl/dprewagedetermination.htm or by contacting the DIR.

Question 12:

What is the necessity of the Household goods permit for this contract if the possession of a Motor Carrier Permit will cover moving all items described in the scope of the IFB and viewed during the site walk?

Answer:

While both permits might cover moving items described in this IFB, the permits are issued by two (2) different agencies that make both permits necessary. Refer to IFB Section B, Bidder’s Minimum Qualifications, Items 2 and 5.

Question 13:

Can the possession of an MCP be used in lieu of a mover permit issued by BHGS, or the requirement be either or.

Answer:

Refer to answer number 12.

Question 14:

If this is a public works project and prevailing wage rates are required, is there a bond requirement?

Answer:

This is a commercial services project and yes prevailing wages are required. There is no bond requirement for this IFB.

All other terms and conditions set forth in the IFB remain in full force and effect.

Sincerely, GURINDER KAUR

Contract Analyst http://www.dir.ca.gov/oprl/dprewagedetermination.htm

California Department of Transportation