Addendum 1 22138.pdf

PDF 702 KB Posted Mar 7, 2025

Attached to: 472/22138. ABG; Chippewa C. F. - ERT Bldg. HVAC Upgrades
Solicitation number: RFQ-171-250000000245-2
Issued by: Lenawee County, Michigan

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Written by GovTribe AI · Mar 8, 2025

This document is an Addendum to a construction bid issued by the Michigan Department of Technology, Management and Budget (DTMB) and the Department of Corrections (MDOC) for the Chippewa Correctional Facility. The project involves HVAC upgrades to the ERT Building, specifically replacing heat exchangers, condensate pumps, piping, and controls at the facility located in Kincheloe, Michigan. The mandatory pre-bid meeting was held on February 26, 2025, with bids due on March 12, 2025, at 2:00 pm via electronic submission on Sigma-VSS. The project has a substantial completion timeline of 182 days from the Notice to Proceed, with liquidated damages of $1,000 per day for delays after substantial and final completion.

The bid includes a $150,000 provisional allowance and requires various submission documents, including a Bid Summary Form, Bid Schedule, and a 5% bid bond. Michigan preferences are encouraged, with contractors urged to use Michigan products when possible. The project requires State of Michigan prevailing wage rates, and working hours are restricted to 6 AM to 6 PM, Monday through Friday. Contractors must obtain all necessary permits, provide comprehensive insurance, manage on-site supervision, and adhere to special working conditions for a state-owned property. Additional requirements include specific project procedures for soil erosion, demolition, hazardous materials, and potential asbestos and lead abatement.

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Other files

File	Type	Posted
22138 Chippewa ERT Building HVAC Upgrades - Specifications.pdf	PDF	Mar 7, 2025
22138 Chippewa ERT Building HVAC Upgrades - Advertisement.pdf	PDF	Mar 7, 2025
22138 Chippewa ERT Building HVAC Upgrades - Drawings.pdf	PDF	Mar 7, 2025

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DTMB-0414 (Rev 12/17)

DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET

State Facilities Administration Design and Construction Division

CONSTRUCTION BID ADDENDUM NO. 1

This form identifies an Addendum to Bidding Documents, and incorporates interpretations or clarifications, modifications, acceptance of proposed “or equal” materials, and other information into the Bidding Documents. Addenda will be numbered by the Professional and distributed through www.michigan.gov/SIGMAVSS as an attachment.

TO:

ALL BIDDERS

DATE ISSUED

3/6/2025

PROJECT NAME

Chippewa Correctional Facility (URF) – ERT Building HVAC Upgrades

FILE NUMBER

472/22138.ABG

PROFESSIONAL

Matrix Consulting Engineers, Inc.

PROJECT DIRECTOR

Alan Goschka

BID OPENING DATE:

3/12/2025

ADDENDUM ITEMS: (attach additional sheets and drawings if required)

1. 2/6/2025 Prebid meeting sign-in sheet (attached).

2. 2/6/2025 Prebid meeting agenda (attached).

3. Clarification: Sheet E-500 re-issued (attached). Added existing electrical panel locations.

ACKNOWLEDGMENT: This Addendum must be acknowledged by the Bidder in the space provided in the Bid Summary and Bid Form. Failing to acknowledge Addenda may be cause for the Bid to be rejected. Addenda will become part of the Contract Documents.

PROFESSIONAL: Devon Pung, Matrix Consulting Engineers DATE: 3/6/2025

APPROVED BY: Alan Goschka PROJECT DIRECTOR: Alan Goschka DATE: 3/6/2025 http://www.michigan.gov/SIGMAVSS

Mandatory Pre-Bid Meeting Agenda

Project: Chippewa Correctional Facility – ERT Building HVAC Upgrades Project File No.: 472/22138.ABG Date: February 26, 2025, 1:30pm

A. Introductions

1. Owner’s Representatives – MDOC; DTMB

2. PSC’s Representatives – Matrix Consulting Engineers

B. Sign-in Sheet – Please sign for evidence of attendance. Note: You must sign in under the same name as the company submitting the bid. An individual is only permitted to represent one bidder at a mandatory Pre-Bid Conference.

C. “Any answers provided at this meeting are considered clarifications of the bidding documents and are not intended to change them. If a point or concern raised during this meeting is deemed by the PSC and Owner to require a change to the bidding documents, such change will be reflected by the issuance of an addendum.”

D. Project description – Provide all material, equipment, labor and services required for the replacement of existing heat exchangers, condensate pumps, piping, and controls at the Chippewa Correctional Facility campus located in Kincheloe, Michigan, per drawings and specifications dated February 14, 2025.

E. Bid due date – Wednesday, March 12, 2025 at 2:00 pm, delivery location – Electronic bid submittal on Sigma-VSS. Bid must be received on or before 2:00 pm to be accepted.

F. Bid Contents: (MICHSPEC)

1. Forms required for all bids: (Attachment A to Sect 00100 Bidder’s Check List)

a. Bid Summary Form (DMB-401)

i. Submit Bid Summary Form with bidder information filled in and signed

ii. Fill base proposal amount.

iii. Check box for Qualified Disabled Veteran if applicable

iv. Check box for any allowances (allowances should be included in base bid per Specification Section 01020) $150,000.00 provisional allowance

v. Fill in alternates to base bid – (The Contract will be awarded on the basis of the Base Proposal Sum…and any additive or deductive alternates in the order listed. N/A

vi. Acknowledge addenda received - Required

b. Bid Schedule - Fill out form in the specifications.

c. Professional/Contractor Demographics, Statistics and Demographics form Fill out form in the specifications.

d. Bid Bond – A certified check payable to the State of Michigan or a satisfactory bid bond executed by the bidder and surety company in the amount equal to five percent (5%) of the base proposal. Fill out form in the specifications. Bid bond is to be furnished on the Surety’s standard form.

G. Michigan Preferences

1. All contractors and suppliers are encouraged to use Michigan products and recycled and/or environmentally friendly products whenever possible where price, quality and performance are equal to, or superior to non-Michigan products.

2. Certification of Michigan based business – Fill out form in the specifications.

H. Contract Time

1. A detailed schedule is required from the Contractor at the start of the work.

2. Time of substantial completion. Work must be substantially complete in 182 days of Notice to Proceed

3. Liquidated Damages. $1,000/day after substantial completion, $1,000/day after final completion.

I. Permits –

1. The contractor is responsible for obtaining and paying for all permits required by LARA, or any other agency as required.

2. The Contractor is responsible for scheduling all inspections.

J. Contractor Supervision – The Contractor is responsible for managing and supervising the work and must be on site 100% of time.

K. Insurance Requirements – Must be submitted by contractor after notification of award of contract.

1. Workers’ Compensation and Employer’s Liability

2. Commercial General Liability

3. Commercial Automobile Liability

4. Excess Liability and any other designated in Supplementary conditions.

5. Builder’s Risk – Contractor provides (See Section 00700 Article 7.7).

L. Testing – See Section 014000 Quality Requirements for tests paid by Owner and

Contractor.

M. Special Working Conditions – Working on State owned property. Working hours shall be between 6 AM and 6 PM, Monday through Friday (per Section 00700 Article 8.3) or per special working conditions by Agency (Appendix I). Additional weekday hours or work on State Holidays, Saturdays or Sundays is not allowed unless written permission is granted from MDOC.

N. Special Project Procedures– See Appendix II –

1. Soil Erosion and Sedimentation Control

2. Demolition/Remodeling Project Procedures

3. Hazardous Materials Project Procedures

4. Asbestos Abatement Project Procedures

5. Lead Abatement Project Procedures

O. Wage Rates – SOM Prevailing wage rates ARE reqd. See Appendix III in specs and separately attached Mackinac County prevailing wage rate document.

P. Project Meetings

1. Pre-Construction Meeting – Scheduled after contract is executed.

2. Progress Meetings – To be determined at Pre-Construction Meeting.

Q. Questions. In writing to PSC no later than 2:00pm on Wednesday, March 5, 2025

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DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET

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File details come from the government source that posted it. Updated Mar 8, 2025.