Addendum 1 22031.pdf

DTMB-0414 RFP (Rev 2/22)

DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET

State Facilities Administration Design and Construction Division

REQUEST FOR PROPOSAL

ADDENDUM NO. 1

This form identifies an Addendum to a Request for Proposal for Professional Services, and incorporates interpretations or clarifications, modifications, and other information into the Request for Proposals.

Addenda will be numbered by the Project Director and distributed through SIGMA Vendor VSS as an attachment.

TO:

ALL PROPOSERS

DATE ISSUED

July 27, 2022

PROJECT NAME

Manistique Fire Shop Garage at Wyman Nursery

FILE NUMBER

751/22031.ABG

PROJECT DIRECTOR

Alan Goschka, AIA

PROPOSAL DUE DATE:

August 4, 2022

ADDENDUM ITEMS: (attach additional sheets and drawings if required)

See attached Meeting Attendance Record

See attached Pre-Proposal Meeting Agenda with notes

Questions:

1. There will only be phase 500 services?

- The proposal is requesting only Phase 500 Final Design services, with the understanding that the

PSC needs to finalize the design layout as part of this phase.

2. No phase 600 and700?

- Phase 600 and 700 services will be determined based upon the design of the project.

3. Wanted to confirm that phase 100 was eliminated in the preproposal walk-thru we had on teams?

- Phase 100 will not be required as part of the proposal.

4. What are the requirements for site development. Will there be paved access drive and circulation or gravel?

- Project should include concrete aprons at all overhead doors and person doors. Gravel drives shall be included from existing circulation roads to all overhead doors. There may be an area of gravel parking (will have to be reviewed and determined during the preliminary site layout). The remaining area of disturbance shall be seeded with appropriate grass.

5. Should we assume the existing septic system is large enough to accommodate this building?

- Cannot assume that the existing septic system is large enough. Need to provide evaluation of the existing field capacity and if determined it is large enough to accept the new toilet room and is at an adequate depth to serve the new facility, then a connection line shall be designed. If it is determined that the existing septic field does not have the capacity or cannot serve the new facility, then a new septic field system needs to be designed.

6. Should we assume this building will have domestic water fed from the existing building and will we need to add an additional pressure tank?

- The existing well system should have available capacity to serve the new facility, but the PSC should provide an evaluation as part of the cost proposal. Required domestic water equipment shall be designed by the PSC.

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7. Will the electrical be served from the main building or is the intent this building have it’s own service?

- A new electrical service should be provided for the new facility, assume new service from the existing transformer. The PSC to coordinate with the electrical utility provider that adequate power is available based on the new electrical design load.

8. Should we include a reimbursable to locate the underground electrical line?

- Location of the existing underground electrical line shall be included in the cost proposal.

9. Is there natural gas on the site and if so will the feed be from the main building or will there be a meter on the new building?

- The existing office and garage facility is served by natural gas. The PSC to coordinate with the natural gas provider that adequate pressure is available for the new facility.

10. Is there a heating system that is desired? Infrared? Infloor heat? Unit heaters?

- In-floor heat will not be required. Infrared will likely be preferred, but will have to be evaluated during the design process.

11. The RFP references that all material testing is required to be included is the intent to have density, concrete,etc. included in the design proposal?

- All required special testing (density and concrete would be typical) as required by the Michigan

Building Code shall be included in the cost proposal.

APPROVED BY:

Alan Goschka, AIA

PROJECT DIRECTOR DATE 07-27-2022

DTMB-0441 (R 6/16)

MEETING ATTENDANCE RECORD

DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET

State Facilities Administration

Design and Construction Division

PROJECT DESCRIPTION/LOCATION

Manistique Fire Shop Garage at Wyman Nursery

DATE

July 19, 2022

TEMPLATE

FILE NUMBER

751/22031.ABG

CONTRACT NUMBER

TIME

8:30 am

MEETING PLACE

Microsoft Teams Meeting

PLEASE PRINT YOUR NAME

FIRM YOU REPRESENT

TELEPHONE # / E-MAIL

Alan Goschka

DTMB - DCD

517-388-3489 goschkaa@michigan.gov

Jason Pascoe

DTMB-DCD

906-280-1046 pascoej2@michigan.gov

Sharon Conley

DNR

517-896-4548 conleys2@michigan.gov

Michelle Crook

517-242-3773 crookm@michigan.gov

Bob Burnham

906-420-1645 Burnhamr2@michigan.gov

Avi Shalom

906-202-2853 shalama@michigan.gov

Sheila Clark

906-341-2518 Clarks2@michigan.gov

Allison Miller

DS Architects

248-563-2175 allison@dsarchitects.com

Joe Sovis

Matrix Consulting Engineers

517-927-0964 jsovis@matrixceinc.com

Nathan Smith

Matrix Consulting Engineers

989-640-6000 nsmith@matrixceinc.com goschkaa Highlight goschkaa Highlight goschkaa Highlight goschkaa Highlight goschkaa Highlight goschkaa Highlight goschkaa Highlight

PLEASE PRINT YOUR NAME

FIRM YOU REPRESENT

TELEPHONE # / E-MAIL

Ken Dillinger

UP Engineers & Architects

906-250-4208 kdillinger@upea.com

Jeremy Gagnon

UP Engineers & Architects

906-281-1381 jgagnon@upea.com

Tracie Williams

OHM Advisors tracie.williams@ohm-advisors.com goschkaa Highlight

GRETCHEN WHITMER

GOVERNOR

STATE OF MICHIGAN

DEPARTMENT OF TECHNOLOGY, MANAGEMENT & BUDGET

LANSING

MICHELLE LANGE

ACTING

DIRECTOR

PRE-PROPOSAL MEETING AGENDA

MICHIGAN DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET

Design and Construction Division

3111 W. St. Joseph Street Lansing, MI 48917

Project: Manistique Fire Shop Garage at Wyman Nursery File Number: 751/22031.ABG Contract Order Number: Y-TBD Meeting Date and Time: Tuesday, July 19, 2022, at 8:30 am local time Meeting Place: Microsoft Teams Meeting

PROJECT REPRESENTATIVES

Project Director: Field Representative:

Alan Goschka, AIA Jason Pascoe

DTMB-DCD DTMB-DCD

P.O. Box 30026 305 Ludington St Lansing, MI 48917 Escanaba, MI 49829 517-388-3489 906-280-1046 goschkaa@michigan.gov pascoej2@michigan.gov

Facility Representatives:

Sharon Conley Robert Burnham DNR Facilities and Equipment Coordinator DNR Unit Manager 525 W Allegan St M28 Lansing, Michigan 48933 Shingleton, MI 49884 517-896-4548 906-420-1645 conleys2@michigan.gov burnhamr2@michgian.gov

Introductions and Sign-In Sheet

A. Request for Proposals – Standard Not-to-Exceed RFP, with Part I Technical portion and

Part II Cost portion.

1. Technical – Qualification format includes: General Information; Understanding of the Project and Tasks; Personnel; Management Summary, Work Plan & Schedule; Budget Analysis and References. See Section II-1 through 6.

mailto:goschkaa@michigan.gov mailto:pascoej2@michigan.gov mailto:conleys2@michigan.gov mailto:burnhamr2@michgian.gov

2. Cost – Not to Exceed Billable Rate plus reimbursables format. See Section III-1 through 2. See Section III 2-A, B, C and D of RFP for samples.

3. Proposals must include Phase 100 Study Phase – fee to include only Phase 500

Final Design.

4. Include consultants and testing as reimbursable expenses.

5. Include signed Certification of a Michigan Based Business and Responsibility

Certification forms.

6. Proposals will be evaluated by an Ad Hoc Advisory Committee and scored based on the combined 80% Technical portion and 20% Cost portion.

B. Project Scope

1. Design services for Phases 500 Final Design. The DNR – Forest Resources Division is seeking professional design services for the design of a new 64’ x 72’ x 16’ heated garage building at Wyman State Forest Nursery.

2. Preliminary layout sketch provided as a starting point for design. Further refinement of the plan shall be developed during design. Determination if the toilet and associated utilities are required is to be determined. – Need to determine if new toilet can be tied into the existing drain field or if a new separate drain field will be required.

3. Professional services shall include, but are not limited to:

• Document existing conditions via a topographic survey and verify all base information required for proper design including drainage ditches, buried electrical service and other related utilities.

• Shall evaluate the site soils through soil borings and geotechnical report to determine suitability for meeting design loading.

• Incorporate SESC measures into the design and submit the SESC plan review checklist to DCD.

• Include LARA Plan Review Permit application and Construction Code approval, and all permits and standards required to be met by this project.

• Contract Document development that meets the approval of the MDNR, DTMB and all related Code requirements.

• Provide 50% and 90% Phase 500 estimates of construction costs for developed plans.

• Submittal of 50% and 90% Contract documents for Owner review. Need to include a couple of early design review meetings to finalize the facility configuration and elevations.

• Provide a biweekly progress summary email to the project team, briefly documenting the prior 2-week’s progress by the PSC and display the initial project schedule and current schedule status.

• Posting 100% Contract documents on Sigma, Best Value Bid Evaluation and PSC recommendation of Contract Award.

4. Proposals shall include:

• Phase 500 design services required to provide the necessary construction drawings and specifications for the project.

• A graphic bar-chart schedule (in weeks) indicating the PSC’s proposed timeline for services based on a proposed PSC Contract start date. For scheduling purposes, assume 7 calendar days each Owner review submission.

• Clear documentation of the number of meetings proposed, indicating whether the meetings are proposed to be on-site, face to face, by telephone, or in specific electronic format. The PSC shall provide agendas and meeting minutes for all project meetings, including meetings held in electronic format. The PSC shall identify and itemize as a reimbursable expense all reimbursable and travel expenses in the PSC Cost Proposal.

• Reimbursable expenses listed specifically for topographical survey, soil boring and geotechnical report, LARA plan review fees, EGLE plan review fees, SESC plan review fees and travel (noting that mileage can only be charged for actual miles over 100 miles each way from the PSC’s office).

C. Site Visits

1. Accessibility to the site – to be discussed if a scheduled site visit is required by

PSC’s.

D. Schedule

1. Proposals are due on Thursday, August 4, 2022, no later than 2:00 p.m. EST to issuing office and on SIGMA VSS.

2. Ad Hoc Advisory Committee will review proposals and award contract by the end of August.

3. Design to be completed late fall 2022, bidding early winter 2022 and construction spring 2023

E. Budget

1. PSC is to provide cost estimates at 50% and 90% Phase 500 for developed plans.

F. Other Items

1. Access to Site Upon Contract Award

a. Normal business hours for facility, or hours in which work can take place.

b. Provide notice to the facility prior to any site visits.

2. Fees are to include a minimum of two reviews 50% and 90%.

G. Questions / Comments

1. E-mail questions to goschkaa@michigan.gov no later than 4:00 p.m., Tuesday, July 26, 2022. DO NOT send questions in through SIGMA as they do not get to the project directors in a timely fashion.

2. If necessary, an addendum will be posted on the SIGMA VSS website no later than COB, June 27, 2022.

H. RFP Questions

1. The facility will be heated only, no cooling required.

2. The facility will be used to store fire vehicles with minor and or routine maintenance

(topping off of fluids, changing light bulbs, etc) occurring. The facility will not have any major repair work done – no engine changes, transmission changes, etc.

3. Distribution of compressed air shall be included in the design and bid as a deductive alternate.

4. PSC will have to verify the exact location of an existing buried foundation system.

5. The orientation of the facility will need to allow the drive through of a truck and trailer.

mailto:goschkaa@michigan.gov