Addendum 1 219999D002 final for posting.pdf

OREGON MILITARY DEPARTMENT

JOINT FORCE HEADQUARTERS, OREGON NATIONAL GUARD

INSTALLATIONS DIVISION

1776 MILITIA WAY

P.O. BOX 14350

SALEM, OREGON 97309-5047

RFP 219999D002 Addendum 1 Page 1 of 7

JULY 29, 2021

Installations Division

SUBJECT: Addendum 1 to OREGON MILITARY MUSEUM (“OMM”) MUSEUM INTERPRETIVE EXHIBITS, Project

Number 219999D002

TO ALL PROSPECTIVE PROPOSERS AND ALL OTHERS CONCERNED

1. The changes, clarifications, omissions, additions, and alterations in, on, and to the proposal information and specifications shall apply to the proposals submitted for and to the project indicated above. Except as modified by this Addendum, all of the terms and provisions of the Request for Proposals (“RFP”) for the above listed project remain in full force and effect. This

Addendum Number 1 supersedes all previous instructions pertaining to the items listed:

CHANGES TO RFP

2. Changes to RFP: The following changes are made to the RFP. (Where applicable, additions are indicated with bold and underlined and deletions are indicated by strikethrough).

a. Section 0200 Solicitation Schedule is amended as follows.

Solicitation Schedule

A. RFP Documents Available: July 13, 2021

B. Mandatory VOLUNTEER Pre-Proposal Meeting: August 3, 2021 at 10 AM

C. Questions due August 10, 2021 by 2:00 PM

D. Closing Date and Time: August 19, 2021 by 11 AM Pacific Time

E. Proposer Interviews: TBA (optional)

F. Evaluation Period August 20 – 27, 2021 (estimated)

G. Notice of Intent to Award: August 30, 2021 (estimated)

H. Contract Negotiation: August 31 – September 10, 2021 (estimated)

I. Execution of a Design Build Agreement September 15, 2021 (estimated)

Note: OMD reserves the right to change the schedule or terminate the entire procurement process at any time.

b. Section 0400 Form 5 Pricing Submittal Form is hereby deleted in its entirety and replaced by Section 0400 Addendum

1 Form 5 Pricing Submittal Form attached to this Amendment. Proposers must use this form with their Proposal

Submission. Proposals not containing this form or containing an incomplete form will be deemed non responsive and given no further consideration.

c. Responses to questions received: Responses to questions received through 7-29-21

Question 1. Page 14, Evaluation Criteria A.1, Price. If respondents submit a price lower than the advertised GMP, is the State’s expectation that any increases after contract award we be covered by additive change orders up to the GMP amount?

RESPONSE – YES,

Question 2. When you refer to direct costs” for design services are you referring to charge-out rates (calculated as unburdened hourly labor rates plus overhead percentage plus profit percentage) multiplied by the number of hours required to complete the scope of work, plus reimbursable expenses

RESPONSE – Please see Section 0400 Form 5 and Article 5 of the sample Design Build Agreement

Question 3. When you refer to “direct costs” for construction services are you referring to charge-out rates (calculated as unburdened hourly labor rates plus overhead percentage plus profit percentage) multiplied by the number of hours required to complete the scope of work, plus materials?

RFP 219999D002 Addendum 1 Page 2 of 7

Question 4. Please itemize all applicable costs you want proponents to include in the Fixed General Conditions Work

Costs

Question 5 Please itemize all applicable costs you want proponents to include in the Fixed DBC fee

3. This addendum must be acknowledged for this project. By acknowledging this addendum Form 1 – Proposal Form Section 4 a, the proposer agrees they have read and understood the above mentioned changes, and have incorporated those changes into their proposal.

PROTEST OF ANY CHANGES TO THE RFP MADE BY THIS ADDENDUM MUST BE SUBMITTED IN WRITTEN

FORM TO SAM GOFF – CPPB PROCUREMENT & CONTRACT SPECIALIST, OREGON MILITARY

DEPARTMENT - AGI, 1776 MILITIA WAY SE, SALEM, OREGON OR VIA EMAIL TO

SAMUEL.A.GOFF.NFG@MAIL.MIL BY 3 PM ON August 2, 2021.

Sam Goff Sam Goff - CPPB

Procurement & Contract Specialist mailto:SAMUEL.A.GOFF.NFG@MAIL.MIL

RFP 219999D002 Addendum 1 Page 3 of 7

RFP 219999D002

Section 0400 Proposal Attachment

Addendum 1 - Form 5 Pricing Submittal Form

NOTE – An original copy of this form bearing original notarized ink signatures must be submitted in a separate sealed envelope with Proposers Proposal. Proposers must insert pricing information for ALL (dollar amounts and percentages) categories (2a, 2b, 2c, and 2d below). Incomplete Pricing Submittal information will result in

Proposers Proposal being deemed nonresponsive and will be given no further consideration.

PART 1 – PRICING FOR DBA ARTICLE 5 COMPENSATION. This information is scored (see section

0300 for the RFP)

PROPOSERS AGREEMENT CONCERNING THE CONTRACT PRICE AND GUARANTEED MAXIMUM

PRICE.

1. Proposer understands and agrees that OMD will pay the apparent successful Proposer with whom

OMD executes a Design-Build Agreement, the Contract Price as compensation for performing all design and construction services and activities under the Design-Build Agreement. The Contract

Price is comprised of the actual reimbursable direct cost of all design and construction services and activities, plus the Fixed Design-Build Contractor (“DBC”) Fee, plus the fixed General Conditions

Work costs, but not exceeding the Guaranteed Maximum Price (“GMP”) as described below.

2. The GMP for this Project is based on the Initial GMP of $2,000,000.00 and includes the following:

(Proposers must insert Proposal Cost information in the blanks (including percentages) in a), b), c), and d) below):

a) Direct Costs of Design Services (including contingency).

Direct Costs of Design Services are applicable costs defined in Section A.1 of the General Conditions and include the following costs specified in Article 5.1 of the attached sample Design-Build

Agreement:

5.1.1 Design Services.

5.1.1.1 Site Planning and Scoping Services.

5.1.1.2 Design Services.

5.1.1.3 Project Development Fees

Direct Costs of Design Services do not include any costs covered by sections c) and d) below.

Proposer must include all applicable costs in this line item, OMD may request further support documentation.

Proposed Direct Costs of Design Services: $

b) Direct Costs of Construction Services (including contingency).

Direct Costs of Construction Services are applicable costs defined in Section A.1 of the General

Conditions and include the following costs specified in Article 5 of the attached sample Design-Build

Agreement:

5.1.2.1 Insurance and Bonds.

5.1.2.2 Direct Costs of Construction Services which includes all Direct Costs identified in

Article 5.7 attributable to the performance of Construction Services other than fixed

General Conditions Work costs accounted for in Article 5.1.3 and insurance and bond

RFP 219999D002 Addendum 1 Page 4 of 7 costs accounted for in Article 5.1.2.1. Direct Costs of Construction Services shall not include those costs identified in Article 5.6.

Direct Costs of Construction Services do not include any costs covered by sections c) and d) below.

Proposed Direct Costs of Construction Services: $

c) Fixed General Conditions Work Costs.

Fixed General Conditions Work Costs are costs identified in Articles 5.7.1.2, 5.7.1.3 and Articles

5.7.4.2 - 5.7.4.5 of the attached sample Design-Build Agreement. The Fixed General Conditions Work

Costs are based on a percentage of the combined costs of section a) Direct Costs of Design Services, and section b) Direct Costs of Construction Services. The Fixed General Conditions costs shall not exceed this percentage. DBC agrees that if full funding for the Project is not secured, and as a result the scope of the Work and the GMP are reduced in Owner’s sole discretion, the fixed General

Conditions Work costs will be reduced proportionately.

Proposed Fixed General Conditions Work Costs: ____% = $

d) Fixed DBC Fee.

Fixed DBC Fee is based on a percentage of combined costs of section a) Direct Costs of Design

Services, section b) Direct Costs of Construction Services, and section c) Fixed General Conditions

Work Costs. The Fixed DBC Fee shall not exceed this percentage. DBC agrees that if full funding for the Project is not secured, and as a result the scope of the Work and the GMP are reduced in Owner’s sole discretion, the fixed DBC costs will be reduced proportionately

Proposed Fixed DBC Fee: _________ % = $

PROPOSER COMPANY NAME:

PROPOSER ADDRESS:

PROPOSER CONTACT NAME: TITLE:

PROPOSER SIGNATURE: DATE:

PROPOSER EMAIL ADDRESS:

CONTACT PHONE: CELL:

CCB NO: EXP DATE:

DUNS NUMBER: FEIN:

RFP 219999D002 Addendum 1 Page 5 of 7

NOTARY SIGNATURE

State of County of

Signed and sworn to (or affirmed) before me on (date) _______________, 20______ by (name(s) of individuals making statement) _________________________________._______________________________

Notary Public signature:

Date:

Official Stamp

RFP 219999D002 Addendum 1 Page 6 of 7

ADDENDUM 1 - Form 5 Pricing Submittal Form

PART 2 - SCHEDULE OF VALUES

Proposer shall attached a detailed Schedule of Values substantiating Part 1 of Form 5 Pricing Submittal Form submitted by the Proposer. The established GMP for this Project is $2,000,000.00.

RFP 219999D002 Addendum 1 Page 7 of 7

ADDENDUM 1 - Form 5 Pricing Submittal Form

PART 3 – RATE SHEET

Consultant shall insert their current hourly rate sheet for professional services. Rates shall be fully loaded and include title of position.