ADDENDUM 1 2026-216 Ice Skate Rental Services at Greenwood Credit Union City Hall Plaza.pdf

ADDENDUM #1

Francis M. Gomez Frank J. Picozzi

Purchasing Agent Mayor

City of Warwick Purchasing Division

3275 Post Road

Warwick, Rhode Island 02886

Tel (401) 738-2013

Fax (401) 737-2364

To: All Prospective Bidders

From: Francis M. Gomez, Purchasing Agent

Date: September 23, 2025

Re: Bid2026-216 Ice Skating Rental Services at Greenwood Credit Union City Hall Plaza

Addendum #1

Please be advised that the information provided comprises of Addendum #1.

Attachments:

1. Questions received and responses

2. Plans of Skate Rental Area

3. Plans for Skate Shelves

Thank you for your interest in this project.

1. Our Certificate of Insurance- can you please provide any specifics besides workers comp you are looking for us to have coverage on. Works comp and general coverage o Please confirm we have no liability on operations of the ice rink or skaters on the ice rink? Confirmed, only liability for the skates provided o If someone were to fall on the ice and get injured is this covered by the city’s insurance? Yes, although the City’s insurer may look to the vendors insurance carrier if the fall was due to a defect in the skates rented from the rental vendor.

o Please confirm all we are insuring is the ice skates we rent out in addition to our workers comp. Confirmed

2. Who is in charge of managing the ice rink? Tom Rourke will be supervising the rink; any closures or delays will be determined by the supervisor and City Hall. This can affect closure dates in inclement weather. – what is their experience? The supervisor has been in several roles of management/operations for 20 years.

3. Is there a roof over the skating surface? Yes, the rink is covered with an open metal structure.

4. Is there an ice technician on site? There will be a City Building Maintenance employee on site that will be responsible for resurfacing and maintaining the ice.

5. Can we have additional products to offer the public like skate trainers and helmets in addition to rental skates? Yes, you may sell other products and merchandise. Skate aids will be provided by the City.

6. Are there skate racks for the skates? Skate racks will be provided, enough to house 360. Or do we need to provide these as well?

7. Is there a skate room which we will be setting up in? is it temperature controlled? There is a skate rental area partially shared with the ticket booth. It is temperature controlled.

o Please provide dimensions and blueprint of the skate room layout.

8. Who is in charge of electric and utility cost of the skate room? The City of Warwick.

9. Is off season storage of skates and skate racks provided or do we provide this? The vendor is expected to remove all ice skates and merchandise during the off season, at their expense.

10. Entry ticket sales- what is cost for admission if not renting skates? In order to enter the ice, the participant will need to pay for an admission ticket. There will be no charge to observe the skating participants. The admission price has not been determined yet. The vendor will receive no revenue from admission sales, only sales from skate rentals If there is a cost, do we get any part of that revenue or solely revenue from rental skate ticket sales? Solely revenue from skate rentals.

11. What other services will they offer at the rink?

o Food vendors- Yes, food trucks and a concession stand.

o Lockers- Yes

Continued on next page

12. During hours of operation is the ice rink 100% used for public skate or will there be private events or hours used for anything else besides public skate? The rink will be available for private and or special events during business hours, in some cases outside of business hours.

The vendor will have 2 weeks’ notice of any change in schedule and is expected to staff the booth for services. if so please let us know expected percentage of time that will take away from public skate during the season. The percentage is unknown, events will be booked as requested.

13. How do people book ice skating tickets? Patrons will book tickets in person, other options to purchase tickets will be available in the future. In person, online or both? Will people be able to go online and book their public skating ticket with rental skates?

14. Who is providing for wifi and phone services to run the operating systems? The City of

Warwick

15. Can skaters bring their own skates or are they required to rent skates? - They may bring their own.

16. Has there been a study done on how many skaters to be expected over the winter season? If so, how many skaters are projected? No

17. Is the split with the city based on revenue or net income? Skate rental revenue.

18. Please confirm first payment to the city is due December 1st? It is a bit confusing since we start in November. Payment to the City of Warwick must be provided within 30 days from the close of each month. Payment must be accompanied by back up reporting from the vendor-maintained system.

19. Does this RFP just require management/operation and rental skates provided by the vendor?

Management/operations of skate rental only.

20. Is any other equipment required to be provided by the supplier? The selected vendor must provide a turnkey rental operation, be responsible for supplying skates, staffing, maintaining and operating all aspects of on-site skate rentals including equipment, sanitation, and customer service.

21. Is the supplier required to maintain the ice? If so, do you provide an ice resurfacer? - The City will maintain the ice.

22. Does the City provide rubber flooring for the skate change area to protect our skates? - Yes

23. Is the supplier supposed to handle all admission/skate rental sales with waivers? If so, who sets the prices? If you have set pricing, please include that in the response. The vendor will be responsible for skate rentals only including the rental price.

SKATE RENTAL AREA