Addendum 1 20145.pdf

DTMB-0414 (Rev 12/17)

DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET

State Facilities Administration Design and Construction Division

CONSTRUCTION BID ADDENDUM NO. 1

This form identifies an Addendum to Bidding Documents, and incorporates interpretations or clarifications, modifications, acceptance of proposed “or equal” materials, and other information into the Bidding Documents. Addenda will be numbered by the Professional and distributed through www.michigan.gov/SIGMAVSS as an attachment.

TO:

ALL BIDDERS

DATE ISSUED

5/14/2021

PROJECT NAME

Saginaw Correctional Facility – Parking Lot and Walkway Restoration

FILE NUMBER

472/20145.SDW

PROFESSIONAL

Beckett & Raeder, Inc.

PROJECT DIRECTOR

Susan Wheaton

BID OPENING DATE:

5/19/2021

ADDENDUM ITEMS: (attach additional sheets and drawings if required)

Bidder Question:

1. Regarding the crack sealing and filling line item on the bid form I am checking to see if you can just put 1,000/LF or whatever the state feels comfortable with and anything above 1,000/LF will be charged at the unit price provided that way everyone is bidding apples to apples.

Answer:

See the revised Bid Schedule.

Plan and Specifications Clarification:

1. During all operations, the Contractor shall ensure that adjacent vehicles and concrete pavement remain clean. Cleaning overspray shall be the responsibility of the Contractor.

2. Discussions occurred on project phasing. A sample phasing plan is included for reference. The Contractor shall provide a phasing plan along with the anticipated schedule.

3. The Bid Schedule has been revised to include a “Provisional Allowance Amount” as it pertains to Section 01020 of the specifications.

4. Sheet C3, Detail 2, Note 1 has been revised to read “This detail applies to all cracks over ¼” wide.”

ACKNOWLEDGEMENT: This Addendum must be acknowledged by the Bidder in the space provided in the Bid Summary and Bid Form. Failing to acknowledge Addenda may be cause for the Bid to be rejected. Addenda will become part of the Contract Documents.

PROFESSIONAL: Beckett & Raeder, Inc. DATE: 5/14/2021

APPROVED BY:

PROJECT DIRECTOR: DATE: Click to enter date

Mandatory Pre‐Bid Meeting Agenda

Project: Saginaw Correctional Facility – Parking Lot and Walkway Restoration File No.: 472/20145.SDW Date: Tuesday, May 11, 2021, 1:00 pm at Saginaw Correctional Facility, 9625 Pierce Road, Freeland, MI

A. Introductions

1. Owner’s Representatives – Susan Wheaton RA – DTMB‐DCD – Project Director Maria Alvaro RA – DTMB‐DCD – Project Director Jason Poag – DTMB‐DCD – Field Representative Gene Page – MDOC – Physical Plant Ed Laplant – SRF ‐ Physical Plant

2. PSC’s Representatives – Kris Enlow – Beckett & Raeder

B. Sign‐in Sheet – Susan to complete roll‐call.

Notice: An individual is only permitted to represent one bidder at a mandatory Pre‐Bid Conference.

C. Addendum ‐ If a point or concern raised during this meeting is determined by the

PSC/Owner to require a change to the bidding documents, an addendum will be issued.

D. Project description – Saginaw Correctional Facility – Parking Lot and Walkway Restoration:

The work includes but is not necessarily limited to: asphalt pavement cleaning and sweeping, weed control, crack sealing, crack filling, two (2) coat surface sealcoating and pavement markings.

E. Project Schedule

1. Bid due date – Wednesday, May 19, 2021 at 2:00 pm (must be received on or before

2:00 pm in the office and on SIGMA to be Accepted).

Bids must be submitted electronically through the SIGMA website at https://sigma.michigan.gov/webapp/PRDVSS2X1/AltSelfService .

2. Questions must be received by 5:00 pm Thursday, May 13, 2021 at 5:00 pm.

3. Ad Board/Director Agenda Friday, May 28, 2021 for contract approval.

4. After the contract is executed

i. Pre‐Construction Meeting – Scheduled after contract is executed – tentatively the last week of April.

ii. Progress Meetings – To be determined at Pre‐Construction Meeting.

5. Contract Time

1. A detailed schedule is required from the Contractor at the start of the work.

2. Time of substantial completion. 90 days from pre‐construction meeting or Notice to Proceed with construction taking place starting the end of April.

3. Liquidated Damages. $500.00/day after substantial and final completion.

F. Bid Contents: (DC, Mich SPEC)

1. Forms required for all bids:

a. Bid Summary Form (DMB‐401)

i. Submit two copies of Bid Summary Form with bidder information filled in and signed – both copies signed by an Officer of the Company with original signatures.

ii. Fill base proposal amount.

iii. Check box for Qualified Disabled Veteran if applicable.

iv. Check box for any allowances (allowances should be included in base bid per specification section 01020) $5,000.00

v. Fill in alternates to base bid – 1 (The Contract will be awarded on the basis of the Base Proposal Sum…and deductive alternate in the order the Owner accepts them. Specification section 01030)

vi. Acknowledge addenda received.

b. Bid Schedule ‐ Fill out form in Appendix I of specifications. (If unit prices are used)

c. Professional/Contractor Demographics, Statistics and Demographics form

Fill out form in Appendix I of specifications. (Note: is sent with Notice of Award)

d. Certification Regarding Debarment, Suspension, and Other Responsibility Matters form ‐ Fill out form in Appendix I of specifications. (Note: is sent with Notice of Award)

e. Bid Bond – A certified check payable to the State of Michigan or a satisfactory bid bond executed by the bidder and surety company in the amount equal to five percent (5%) of the base proposal. Fill out form in Appendix I of specifications. Bid bond is to be furnished on the Surety’s standard form.

G. Michigan Preferences

1. All contractors and suppliers are encouraged to use Michigan products and recycled and/or environmentally friendly products whenever possible where price, quality and performance are equal to, or superior to non‐Michigan products.

2. Certification of Michigan based business – Fill out form in Appendix I of specifications.

H. Permits –

1. The contractor is responsible for obtaining and paying for all permits required by LARA, or any other agency as required.

2. The Contractor is responsible for scheduling all inspections.

I. Contractor Supervision – The Contractor is responsible for managing and supervising the work and must be on site 100% of time.

J. Insurance Requirements – Must be submitted by contractor after notification of award of contract.

1. Workers’ Compensation and Employer’s Liability

2. Commercial General Liability

3. Commercial Automobile Liability

4. Excess Liability and any other designated in Supplementary conditions.

5. Builder’s Risk – Must be provided by the contractor per specification section 00700 part 3.4. State no longer provides.

K. Testing – The Owner will retain a professional/agency to perform inspections, tests, or approvals for those material required to meet quality control standards specified in the contract documents. However, the Contractor must assume full responsibility for testing, per Section 00700 part 5.2. Testing Allowances, if applicable are indicated in Section 01020.

L. Special Working Conditions – Working on State owned property. Working hours will be dawn till dusk, Monday through Friday. Additional weekday hours or work on Saturdays or Sundays is not allowed unless written permission is granted from Ed Laplant (SRF ‐ Facilities).

1. Security Clearance Request – Follow Agency Requirements ‐ LEIN Clearance and site‐ specific training.

2. All contractors will be subjected to a health screening performed by a Facility employee at the specified entrance and/or by the contractor’s COVID site coordinator.

3. The contractor will be required to have a designated person on site at all times construction is taking place for conducting your COVID-19 screening and / or monitoring.

M. Special Working Conditions / Special Project Procedures – See Appendix II, III.

1. Department of Corrections

2. Hazardous Materials Project Procedures

N. Wage Rates – Prevailing wage rates ARE NOT required.

O. COVID‐19 Requirements for the awarded Contractor:

1. Provide a site specific COVID preparedness plan prior to having any employees or sub‐ contractors on site. The plan must meet the most recent guidelines by MDHHS, OSHA, MIOSHA, CDC or any other governing body regarding health, safety and welfare.

2. Masks that cover the nose and mouth must be worn at all times within the building.

Neck gaiters are not allowed per DHHS.

3. The contractor must have a COVID representative on site during construction who is knowledgeable of screening and reporting procedures. This individual may be the site superintendent.

4. All contractors will be subjected to a health screening performed upon entry of the building along in addition to the contractor’s health screening. The location of this screening will be determined at the beginning of the project.

P. Questions.

DTMB‐0441 (R 6/16)

MEETING ATTENDANCE RECORD

DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET

State Facilities Administration

Design and Construction Division

PROJECT DESCRIPTION/LOCATION

Saginaw Correctional Facility

DATE

May 11, 2021

INDEX NUMBER / PROGRAM

472SRFMaintProj / 20SRF13

FILE NUMBER

472/20145.SDW

CONTRACT NUMBER TIME

1:00 pm

MEETING PLACE

Saginaw Correctional Facility – Main Lobby

PLEASE PRINT YOUR NAME

FIRM YOU REPRESENT

TELEPHONE NUMBER

EMAIL

Susan Wheaton RA

DTMB ‐ DCD

517‐242‐9945 Wheatons1@michigan.gov

Gene Page

MDOC

517‐749‐7518 Pageg@michigan.gov

Ed Laplant

MDOC ‐ Saginaw Correctional Facility

989‐695‐9880 x 273‐1501 LaplantE@michigan.gov

Warden Gary Miniard

MDOC – Saginaw Correctional Facility

989‐695‐9880 miniardg@michigan.gov

Carolle Walker ‐ A/Deputy Warden

Walkerc11@michigan.gov

Sam Morgan ‐ A/Assit Deputy Warden

Morgans8@michigan.gov

Glenn Kusey

KuseyG@michigan.gov

Kris Enlow

Beckett & Raeder

734‐239‐6610 kenlow@bria2.com

Jason Poag – Field Rep

DTMB‐DCD

517‐499‐5150 poagj@michigan.gov

Maria Alvaro AIA – Project Director

DTMB‐DCD

248‐520‐6702 Alvaroa1@michigan.gov

Jourdan Lindsey

Tamarack Builders / Griffith

989‐620‐4737 jlindsey@tamarackbuilder.com

Kevin Griffith

Tamarack Builders / Griffith

616‐856‐0411 kgriffith@tamarackbuilder.com

Matt Spisak

Spartan Construction Group

734‐331‐5061 matt@spartan‐constructiongroup.com

Courtney Gary

MKC Group Inc

989‐439‐1767 cgary@mkcmi.com

Yasmeen Ali

Angels General Construction, Inc.

313‐768‐8907 yasmeen@angelsgc.com

Bidding and Contract Document (R 11/19) Project: Saginaw Correctional Facility, Parking Lot and Walkway Restoration File No. 472/20145.SDW

The Bidder must figure its Base Bid on the specified, or Addendum-approved, materials and equipment only. No “or equal” or substitution proposals will be permitted after Bid opening, except as provided in the General Conditions.

Addenda: Bidder acknowledges receipt of Addenda: No. ___ dated: ________, No. ___ dated: ________ No. ___ dated: ________ FIRM NAME TELEPHONE NUMBER and E-MAIL ADDRESS

BID SCHEDULE

Base Bid Schedule - The Bidder will complete the Work and accept as full payment, for the Work items listed, the following Unit Prices and/or Item Bid Prices, as applicable:

Base Bid Item No.

Bid Quantity

Description (Bidder to write price in Words)

Unit Price

Item Bid Price

1 Lump Sum Mobilization, Bonds and Insurance N/A $

2 Lump Sum Sweeping and Cleaning Pavement N/A $

3 Lump Sum Surface Sealcoating N/A $

4 Lump Sum Pavement Marking N/A $

5 Lump Sum All other costs not included in items

1 through 4 above

N/A $

2,500 linear feet Allowance for Standard Crack Seal

(Detail 1)

2,500 linear feet Allowance for Standard Crack Fill

(Detail 2)

PROVISIONAL ALLOWANCE

AMOUNT

N/A $5,000.00

TOTAL (This amount should equal the Base Bid amount on the Bid Summary Form) $

Base Bid (Sum of Item Bid Prices for all Base Bid Items):

__________________________________________________________________ Dollars $__________________________ (use words) (in figures)

Bidding and Contract Document (R 11/19) Project: Saginaw Correctional Facility, Parking Lot and Walkway Restoration File No. 472/20145.SDW

Schedule of Alternates - The Bidder will complete (or deduct from the Contract) the parts of the Work designated by the Alternates that follow and accept in full payment (or allow in full credit) for those parts of the Work the following Item Bid Prices:

Alternate Item No.

Bid Quantity

Description (Bidder to write price in Words)

Unit Price

Item Bid Price

The Bidder further acknowledges and agrees that the separate prices bid on this “Schedule of Alternates,” where they are applicable and deemed acceptable by the Owner, will be used if incorporated into the Contract when the Owner issues the Notice of Award.

Schedule of Unit Prices or Contingent Change Order Prices - The Bidder shall use this “Schedule” to quote unit prices identified in the bid documents or propose other contingent Change Order prices. The proposed Unit Prices or contingent Change Order prices set forth in this schedule, at the sole discretion of the Owner, may, or may not be incorporated into the Contract Documents. The Owner reserves the right to negotiate Unit Prices or contingent Change Order prices set forth herein prior to their possible incorporation into the Contract Documents.

Item No.

Units or Quantity

Description (Bidder to write price in Words)

Bidder’s Bid Price

Price Proposed By The Owner

1 Lin. Ft. Standard Crack Seal (Detail 1)

2 Lin. Ft. Standard Crack Fill (Detail 2)

Kristofer Enlow, P.E. - BRI Polygon

Kristofer Enlow, P.E. - BRI Polygon

Kristofer Enlow, P.E. - BRI Polygon

Kristofer Enlow, P.E. - BRI Polygon

Kristofer Enlow, P.E. - BRI Engineer

SAMPLE PAVEMENT MAINTENANCE PHASING FOR 2021

Kristofer Enlow, P.E. - BRI Engineer Only sealcoat half of the ADA spots at a time.

Kristofer Enlow, P.E. - BRI Polygon

Kristofer Enlow, P.E. - BRI Polygon

Kristofer Enlow, P.E. - BRI Engineer

PHASING:

Contractor to provide a similar phasing plan with their project schedule.