Addendum 1

1058 Fifth Avenue, Jonesboro, Georgia 30236 (770) 473-2700

DR. MORCEASE J. BEASLEY EMMA BENTON

Superintendent of Schools Chief Financial Officer

ADDENDUM # 1

RFP 008-23 Wide Area Network (WAN) Services

Solicitation Released: November 4, 2022

Where any original item, term, or requirement is not specifically amended, voided or superseded by this addendum, it will remain in effect. This clarification is being provided to all known respondents.

1. Clayton County Public Schools (CCPS) has received questions pertaining to this

RFP. The questions and their resulting answers are attached hereto.

2. The Pre-Proposal Conference Agenda and Sign-in Sheet pertaining to this RFP is attached hereto as Exhibit 1.

Debra B. Brewer, Esq., CPPO Issue Date Director, Department of Purchasing

ACKNOWLEDGEMENT

This sheet must be completed, signed, and returned with any proposal to acknowledge receipt of this Addendum. Failure to do so may result in the rejection of any proposal submitted.

The above addendum is hereby acknowledged:

Signature

Title

Company Name

Date

Clayton County Public Schools

Division of Business Services

DocuSign Envelope ID: D6FEBD8E-332D-4C3A-8FC0-269B188D7415

November 17, 2022 | 2:25:57 PM EST

QUESTION 1: Is CCPS asking for an RFP proposal for a network that consists of 80 separate point-to-point circuits from the remote locations to the Data Center, or can we propose a network service that will provide the best functionality for the school district?

ANSWER The District is seeking the most cost-effective managed solution that will provide WAN services as requested in the RFP. CCPS is seeking qualified firms to provide a leased lit fiber solution to provide a managed WAN that will be federally subsidized by the E-Rate program. The managed WAN will allow CCPS to provide a communications infrastructure to locations throughout the District. The goal of this RFP is to source the best solution for high bandwidth circuits, in federally subsidized E-Rate packages.

Clayton County Public Schools plans to use the proposed service to transport real-time applications. The applications will include voice and video; traditional data; email and web traffic; IT administration; and support applications. Support for multicast routing for applications such as video communications and software deployment are essential. CCPS is currently supporting VoIP communications, unicast software deployment, unicast video communications, multicast video, and software deployment with the current solution.

QUESTION 2: What is meant by support “high availability and diverse path entry”? Is there an existing service there today, and Clayton Co Schools would like us to build a diverse path and entry to that service, or is CCS asking for redundant service (2 data circuits) at the Data Center with a diverse path and entry for the second circuit?

ANSWER The current service for the CCPS data center at 1380 Arnold Street is delivered across multiple circuits. If the proponents' solution has multiple circuits that would terminate into the data center at 1380 Arnold Street, we would ask for them to use the two different conduits for entry into the building. CCPS is not requesting redundant WAN connections.

QUESTION 3: How does CCPS access the internet? Which locations function as internet egress point? Should consideration be given to providing redundant WAN connections to these locations?

ANSWER CCPS has multiple internet connections located at 1380 Arnold

Street. CCPS is not requesting redundant WAN connections.

QUESTION 4: Are managed services required, Firewall, or Routers for Internet egress? Are any managed services required for the proposed WAN network?

ANSWER CCPS is seeking qualified firms to provide a leased lit fiber solution to provide a managed WAN that will be federally subsidized by the E-Rate program. The managed WAN will allow CCPS to provide a communications infrastructure to locations throughout the District. At a minimum, CCPS would expect the proponent to manage the router and any associated communications infrastructure that provides the handoff to CCPS network infrastructure at each site.

QUESTION 5: Do you currently have a site map that illustrates where coverage is wanted and where the current network assets are?

ANSWER Addresses for each location where service is needed are provided in the RFP document.

QUESTION 6: Please provide an inventory of all current utilization on each Tower

Site, including current antennas and base station equipment (Microwave, RF, LMR, etc.).

ANSWER CCPS does not use towers, antennas, or base station equipment in a leased lit fiber solution

QUESTION 7: Please identify the transmit and receive spectrum currently being used on each tower site (possible interference consideration).

ANSWER CCPS does not use towers, antennas, or base station equipment in a leased lit fiber solution.

QUESTION 8: Please identify any restrictions on access to all site locations.

ANSWER All sites are available during normal business hours.

QUESTION 9: Please describe the current radio tower house shelter available at each site location to house requisite RF equipment and backup emergency power.

ANSWER CCPS does not use towers, antennas, or base station equipment in a leased lit fiber solution

QUESTION 10: Please confirm the line of site distance between all site locations.

ANSWER CCPS does not use towers, antennas, or base station equipment in a leased lit fiber solution.

QUESTION 11: Please identify the availability of commercial and backup power to all site locations.

ANSWER CCPS does not provide backup power at site locations.

QUESTION 12: Please identify any county or city ordinances/requirements impacting the installation of equipment on the roof of the network hub and primary backhaul location.

ANSWER Proponent will need to check with city or county to obtain any ordinances that would affect their solution.

QUESTION 13: Please identify any quantifiable latency metrics required by the customer. Please include a desired acceptance testing methodology for documenting network performance, speed, etc.

ANSWER Proponent should provide expected latency metrics for their solution.

QUESTION 14: Please identify the type of communications backhaul (fiber, copper, wireless, etc.) available.

ANSWER Proponent is responsible for providing all communications infrastructure for their solution

QUESTION 15: Please identify the capacity at the site locations and the desired coverage area.

ANSWER Addresses for each location where service is needed are provided in the RFP document.

QUESTION 16: Section 5.2 on Page 7 of the RFP includes a list of sections to be included under the proposal format and content. However, starting on page 9, Section 5 – 8 is different from the prior list. Please clarify the section numbers and names.

ANSWER The RFP does not have Section 5.2 or Section 5 -8 on page 7 or page 9.

QUESTION 17: Does all carrier equipment terminate in the MPOE?

ANSWER Current carrier equipment is terminated in each location Main

Distribution Frame (MDF).

QUESTION 18: Do all location MPOE’s have 120v power?

ANSWER The MDF at each location has 120v power available.

QUESTION 19: Do any of the locations require internet service?

ANSWER All proposed solutions should allow internet communications through the CCPS data center at 1380 Arnold Street to and from each site.

QUESTION 20: How many static IP addresses are required (per location)?

ANSWER This would vary depending on the proposed solution.

QUESTION 21: Are there servers, DMZ’s, etc. using public IP addresses? If yes, which locations?

ANSWER No.

QUESTION 22: Which locations, if any, require redundant circuits?

ANSWER CCPS is not requesting redundant WAN connections.

QUESTION 23: If requiring redundant circuits, is there a requirement that they be provided on a different carrier?

ANSWER CCPS is not requesting redundant WAN connections.

QUESTION 24: Is it possible to get copies of site plans that show the conduit paths for as many locations as possible?

ANSWER CCPS does not have site plans with conduit paths.

RFP 008-23

WIDE AREA NETWORK (WAN) SERVICES

PRE-PROPOSAL CONFERENCE MEETING

November 11, 2022 at 11:00 A.M.

Zoom Information:

Zoom ID #950 5677 4667 https://clayton-k12-ga-us.zoom.us/j/95056774667

Agenda

1. Opening Remarks Arnita Watson Coordinating Supervisor, Purchasing

Introduction of CCPS Staff Purpose of the Meeting Procurement Process Required Forms Submission of Written Questions

2. Overview and Scope of Work Andy Sykes, Director of Technology

Robert Lacy, Senior Engineer Kevin Litzenberger, Coordinator Technical Operations

3. Questions and Answers Arnita Watson / Andy Sykes

4. Conclusion and Adjournment Arnita Watson

Responses to this RFP will be received by Clayton County Public Schools (CCPS) e-Procurement Bonfire Portal at https://claytonk12ga.bonfirehub.com/opportunities/77837 until 3:00 P.M., Eastern Standard Time (EST) on Thursday, December 15, 2022.

All questions or inquiries pertaining to the project are due no later than 3:00 p.m. on Tuesday, November 15, 2022. Submit questions to: purchasing@clayton.k12.ga.us. All replies will be made in writing via an addendum to the CCPS website and Bonfire Portal. Oral responses are not authoritative. It shall be the responsibility of each Proponent to monitor the website or portal to obtain a copy of any addendum issued for this RFP.

PRE-PROPOSAL CONFERENCE MEETING

Zoom Information:

Zoom ID #950 5677 4667 https://clayton-k12-ga-us.zoom.us/j/95056774667

Questions

Please print your question (s) below. Any question not answered today will be answered by addendum as stated below*

Name: ____________________________Title:_______________________________

Company/Firm:________________________________________________________

Email Address:________________________________________________________

*Attendees will be permitted to ask questions during the pre-proposal conference call, however, any oral responses to questions are not authoritative and may not be relied upon for any matter.

It shall be the responsibility of each Proponent to monitor the CCPS website and obtain a copy of any addendum issued for this RFP. Please do not contact the end user department for questions.

PRE-PROPOSAL CONFERENCE CALL

Attendance Sheet

Name Title Company Name Contact Information

Mark Smith Director of Sales Education Network of America

(ENA)

msmith@ena.com 615-445-9057

Jonathan Bain Solutions Engineer ENA jbain@ena.com

Brandon Calhoun Account Manager ENA bcalhoun@ena.com

Scott McMahan Account Manager Southern Light, LLC a Unit company

Tiffany Cooper COO Cybernetics Global tiffany@cyberneticglobal.com

Chery Upshaw Analyst Cybernetics Global cheryl@cyberneticglobal.com

Curtis O’Neal Solutions Architect Cybernetics Global curtis@cyberneticglobal.com

Jantzen Shivers President/CEO Wired Technology, LLC jantzen@wiredtech.net 470-344-0725

Erik Lloyd Vero Fiber Networks elloyd@veronetworks.com

Arnita Watson Coordinating Supervisor CCPS arnita.watson@clayton.k12.ga.us

Andre’ Turner Buyer Support Specialist CCPS andre.turner@clayton.k12.ga.us

Andy Sykes Director of Technology CCPS andy.sykes@clayton.k12.ga.us

Kevin Litzenberger Coordinator, Technical Operations CCPS kevin.litzenberger@clayton.k12.ga.us

PRE-PROPOSAL CONFERENCE CALL

Attendance Sheet

Name Title Company Name Contact Information

Robert Lacy Senior Engineer CCPS robert.lacy@clayton.k12.ga.us