Addendum 1

CITY OF EMERSON

REQUEST FOR PROPOSAL

SANITATION COLLECTION SERVICES

ADDENDUM #1

1. Pg 4 Section 1.1 b.

In lieu of three cities’ references may a contractor provide other equivalent references based on the entirety of their residential and commercial experience. Yes. If the requested references are not available, proposers may provide other equivalent information that they feel may meet the intent of this requirement.

2. Pg 6 Section 4.4.

In reference to the performance bond. How is the annual contract price calculated to determine the bond percentage? The City and successful contractor will calculate and agree to an estimated annual contract amount.

3. Pg 11 Section 2.1 A Does the City want the contractor to replace all 65-gallon carts currently deployed and in use with 95-gallon carts? See below

i. May the contractor commence by servicing existing 65-gallon residential carts? See below

1. Replacing 65-gallon carts that are incompatible with the truck system. Then maintain an adequate inventory of 95-gallon carts going forward for new accounts, additional service, and replacement of carts damaged due to normal wear and tear.

Does the City want to consider including a rate in this RFP to continue servicing 65-gallon carts as is? The City will update the Proposal Price Sheet to include a section for replacing all 65-gallon carts with 95-gallon carts and include a new section for continuing service using the 65-gallon carts and then replacing carts incompatible with truck system, damaged or required by city in both residential and commercial. City reserves the right to choose which method they find to be in the best interest of the citizens.

2. Pg 11 Section 2.1 B Will the City consider changing residential curbside bulk collection from a routed monthly curbside service to a special pickup request? This requirement could be addressed through a special pickup request and not a routed monthly curbside service and would be memorialized at contract point.

3. Pg 19 Residential Curbside Bulk Waste Collection – i.Would the City consider changing rate per month, per unit, (monthly) $______ to Special Pickup per bulk item rate $______? The City will update the Proposal Price Sheet to also include Special Pickup per bulk item rate $______ . City reserves the right to choose which method they find to be in the best interest of the citizens.

4. Pg 22 Could the City provide a list of the total current businesses within the city limits that qualify for commercial frontload, roll-off, and commercial cart services?Unfortunately we do not have this information.

5. Pg 20 Could the City consider changing the rate for Commercial roll-off service (open top containers) for container sizes 20, 30, and 40 cubic yard from its current rate format to? (Haul rate to include all fees, charges, and surcharges) The City will update the Proposal Price Sheet to Haul Rate $__________ and Disposal Rate per ton $________ . Proposer should note if haul rate or disposal rate changes with increased number of pickup per week in the notes section.

i. Haul Rate $__________ and Disposal Rate per ton $________

6. Pg 20 Could the City consider changing the Rate for Commercial Compactor Containers to Service Only for Commercial Compactors and breakout the compactor equipment as a separate monthly rental rate? (Haul rate to include all fees, charges, and surcharges) Due to the complexity of compactor services and pricing, the City will remove this requirement in the Proposal Price Sheet. The City will require proposer to identify Haul Rate $__________ and Disposal Rate per ton $________ and will update Proposal Price Sheet to reflect such. Proposer should note if haul rate or disposal rate changes with increased number of pickup per week in the notes section.

i. Haul Rate $__________ and Disposal Rate per ton $________

ii. 5- year service agreement for compactor Contractor Owned Equipment Rental See above

iii. 5- year service agreement for Business Owned Equipment Rental Rate $________ Monthly. See above

7. Pg 12-13 D and Pg 20 Because of the capital expense involved with the purchase and install of a compactor can the city consider allowing for a separate 5-year service agreement between the business and contractor with option to renew? Yes. This will be negotiated and memorialized at contract point.

8. Pg 13 Section 2.3 Can the City provide a current list of city owned facilities and waste services the contractor will be required to provide?

LOCATION NAME TYPE OF

SERVICE

# CANS

City Hall Comm Cart Service 8

Police Department Comm Cart Service 6

Community Center Comm Cart Service 4

Wastewater Treatment Facility Comm Cart Service 11

Cemetery Comm Cart Service 4

Public Works Facility Comm Cart Service 4

Firing Range Comm Cart Service 2

The City currently owns 15 other facilities that generate on a non traditional schedule or are not easily accessible. The city will negotiate servicing for these facilities at contract point

i. Does the City currently have any plans to use Frontload containers in the future? No as we currently do not provide this service however where practicable the city would be open to discussion.

9. Pg 14 Section 3.5 Would the city consider changing response time to correct service issue and to allow up to 24 hours to resolve? Yes. The City will allow up to 24-hours to resolve an issue. This will be memorialized at contract point.

i. Or at least be able to resolve service issues received after 1 pm to be corrected by 6 pm the following day instead of by 12 pm? See above

10. Pg 16 Section 4.1

This section states 3 days to deliver rollout cart and conflicts with Pg 17 Section 8.2 which states contractor to be fined if not delivered within 48 hours. An also conflict with Pg 14 Section

3.5. Contractor will have 48-hours to deliver a cart when required.

11. Does the City of Emerson currently pay for disposal of MSW, Bulk Waste, and Green Waste?

Yes.

If not, who pays the current disposal cost?

SANITATION COLLECTION SERVICES

PROPOSAL PRICE SHEET

ADDENDUM 1

Residential Solid Waste (costs and rates must include all fees, charges, and surcharges)

Residential Curbside Solid Waste Collection

Replacing all 65-gallon containers with 95-gallon containers Rate per month, per Unit, (weekly) $_______________ Rate per month, per Unit, for additional can (weekly) $_______________

Utilizing existing 65-gallon containers. Replacing with 95-gallon containers as necessary Rate per month, per Unit, (weekly) $_______________ Rate per month, per Unit, for additional can (weekly) $_______________

Residential Curbside Green Waste Collection Rate per month, per Unit, (weekly) $_______________ Rate per month, per Unit, (bi-weekly) $_______________

Residential Curbside Bulk Waste Collection Rate per month, per Unit, (monthly) $_______________ Special Pickup per bulk item rate $______

Provide clarification or notes to above stated rates if needed:

Provide Information on rate(s) for other services related to Residential Curbside Solid Waste Collection the Contractor offers (i.e. special pick-up)

SANITATION COLLECTION SERVICES

PROPOSAL PRICE SHEET

ADDENDUM 1

*The City may choose to offer all service or al-a-carte.

The undersigned Contractor states by execution of this form that it has adequately considered the requirements of the RFP and acknowledges and that it understands and accepts, other than those listed as “exceptions”, all of the conditions, requirements and specifications.

Company Name

Authorized Representative Signature

Title of Authorized Representative

Printed Name of Authorized Representative

SANITATION COLLECTION SERVICES

PROPOSAL PRICE SHEET

ADDENDUM 1

Commercial Solid Waste (costs and rates must include all fees, charges, and surcharges)

Rate for commercial front-load service 2 cubic yard 4 cubic yard 6 cubic yard 8 cubic yard 1x per week

2x per week

3x per week

4x per week

5x per week

Rate for Commercial roll-off-service (open top containers) Haul Rate $__________ and Disposal Rate per ton $________

Rate for Commercial Compactor Containers Haul Rate $__________ and Disposal Rate per ton $________

SANITATION COLLECTION SERVICES

PROPOSAL PRICE SHEET

ADDENDUM 1

Rate for commercial cart service replacing all 65-gallon containers with 95-gallon containers

95 Gallon 1x per week $_____________ 2x per week $_____________ 3x per week $_____________ 4x per week $_____________ 5x per week $_____________

Rate for commercial cart service utilizing existing 65-gallon containers. Replacing with 95-gallon containers as necessary.

65 Gal to 95 Gal 1x per week $_____________ 2x per week $_____________ 3x per week $_____________ 4x per week $_____________ 5x per week $_____________

Provide clarification or notes to above stated rates if needed:

SANITATION COLLECTION SERVICES

PROPOSAL PRICE SHEET

ADDENDUM 1

Provide Information on rate(s) for other services related to Commercial Solid Waste the Contractor offers (i.e. special pick-up)

*The City may choose to offer all service or al-a-carte.

The undersigned Contractor states by execution of this form that it has adequately considered the requirements of the RFP and acknowledges and that it understands and accepts, other than those listed as “exceptions”, all of the conditions, requirements and specifications.

Company Name

Authorized Representative Signature

Title of Authorized Representative

Printed Name of Authorized Representative