Addendum 02 ARFQ DEP25-037 Marion Co. Multi-Well Plugging Package 12.17.24.pdf

AGENCY SOLICITATION NUMBER – ARFQ ______________

Addendum Number: ____

The Purpose of this addendum is to modify the solicitation identified as (“Agency Solicitation”) to reflect the change(s) identified and described below.

Applicable Addendum Category:

[ ] Modify bid opening date and time

[ ] Modify specification of product or service being sought

[ ] Attachment of vendor questions and responses

[ ] Attachment of pre-bid sign-in sheet

[ ] Correction of error

[ ] Other

Description of Modification to Solicitation:

This Addendum issued to publish and distribute the attached documentation to the vendor community.

Additional Documentation: Documentation related to this Addendum (if any) has been included herewith as Attachment A and is specifically incorporated herein by reference.

Terms and Conditions:

1. All provision of the Agency Solicitation and other addenda not modified herein shall remain in full force and effect.

2. Vendor should acknowledge receipt of all addenda issued for this Agency Solicitation by completing an Addendum Acknowledgement, a copy of which is included herewith. Failure to acknowledge addenda may result in bid disqualification. The addendum acknowledgement should be submitted with the bid to expedite document processing.

ADDENDUM 2

ARFQ DEP2500000037

Marion Co. Multi-Well Plugging Package

1. There are 27 wells included in the plugging package. Only well # 47-049-02580 specifically mentions construction of an entrance road. I assume this means that well requires the Right of

Way Entry Permit (MM-109) submittal. Is that the only well that requires this submittal?

It will be the responsibility of the contractor to determine the necessity for, and acquire, all permits within the jurisdiction of any local, county, state, or federal permits for any contract activities. The construction of an access road which joins an existing state or county road (for which no entrance already exists) will likely require an MM-109 permit. Consult the appropriate DOH regional office for clarification on which activities specifically require such a permit.

2. Are all 27 wells still in the package? It is our understanding that at least one well was removed due to landowner issues.

Yes, all 27 wells are still in the package. The first property we stopped at on Round Barn Road had been removed from the list before preparation of the package.

3. Given the complexity of the package, will WVDEP consider extending the submittal deadline to allow for better quality bid submission?

The Submission deadline has been extended to December 26, 2024.

4. The bid package includes evidence of title for surface, oil and gas royalty and coal owner. Was title researched at the county courthouse for current owner information, or will the contractor be required to verify?

The contractor will be required to verify that the correct people are noticed as part of the permit process.

5. If there is a discrepancy or duplication of Location Parcel ID & Descriptions will the contractor be required to research and correct the information?

Yes.

6. Can we submit a GPS form (WW-7) instead of a well location plat (WW-6) for each well?

No. The contract specifically requires a well location plat.

Revised 04/21/2021

ADDENDUM ACKNOWLEDGEMENT FORM

SOLICITATION NO.:

Instructions: Please acknowledge receipt of all addenda issued with this solicitation by completing this addendum acknowledgment form. Check the box next to each addendum received and sign below. Failure to acknowledge addenda may result in bid disqualification.

Acknowledgment: I hereby acknowledge receipt of the following addenda and have made the necessary revisions to my proposal, plans and/or specification, etc.

Addendum Numbers Received:

(Check the box next to each addendum received)

[ ] Addendum No. 1 [ ] Addendum No. 6

[ ] Addendum No. 2 [ ] Addendum No. 7

[ ] Addendum No. 3 [ ] Addendum No. 8

[ ] Addendum No. 4 [ ] Addendum No. 9

[ ] Addendum No. 5 [ ] Addendum No. 10

I understand that failure to confirm the receipt of addenda may be cause for rejection of this bid.

I further understand that any verbal representation made or assumed to be made during any oral discussion held between Vendor’s representatives and any state personnel is not binding. Only the information issued in writing and added to the specifications by an official addendum is binding.

Company

Authorized Signature

Date

NOTE: This addendum acknowledgement should be submitted with the bid to expedite document processing.

1 .To Publish vendor Questions and Responses

2. To Change the Bid Opening date to December 26 2024.

No Other Changes