Addendum 01_Part1.pdf

DTMB-0414 (Rev 12/17)

DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET

State Facilities Administration Design and Construction Division

CONSTRUCTION BID ADDENDUM NO. 1

This form identifies an Addendum to Bidding Documents, and incorporates interpretations or clarifications, modifications, acceptance of proposed “or equal” materials, and other information into the Bidding Documents. Addenda will be numbered by the Professional and distributed through www.michigan.gov/SIGMAVSS as an attachment.

TO:

ALL BIDDERS

DATE ISSUED

1/17/2023

PROJECT NAME

Mio DNR Office Renovation and Demolition

FILE NUMBER

751.22068.MAA

PROFESSIONAL

William A Kibbe & Assoc., Inc.

PROJECT DIRECTOR

Maria Alvaro

BID OPENING DATE:

1/25/2023

ADDENDUM ITEMS: (attach additional sheets and drawings if required)

1. Sign-in sheet from Mandatory Pre-Bid Walk thru held on January 13th at 10:00am. (attached)

2. Mandatory Pre-Bid Walk thru Agenda, as corrected. (attached)

3. Asbestos Containing Materials (ACM) reports. (attached)

4. Clarification: Refer to Sheet E100 and E400, Open Office 110 – All 4 floor boxes should be removed/modified.

Completely remove the 2 locations shown on E100 with Keynote 9, the other 2 locations shall be modified to be flush with the existing floor. The 2 locations on Sheet E400 shall be modified by cutting or breaking up the floor to modify the underfloor raceways so the covers are flush with the finished floor and the devices are recessed. Provide new floor boxes or covers as required to modify the existing system.

5. Refer to sheet A100, office demolition notes #9 - remove existing ceramic tile flooring (preserve grout bed).

Disregard “preserve grout bed”. Contractors shall remove the existing grout bed as required and patch existing concrete floor accordingly to accept new floor finishes.

6. Regarding the project budget; due to the fluctuating market conditions, we do not have a firm estimate as to the actual project cost.

7. Electric operators are not required for the overhead doors.

8. Disregard spec section, refer to door and frame schedule for door types and glazing.

9. Owner to coordinate all aspects of access control. They anticipate reusing existing devices.

10. Design wind load for the OH doors is +-25 psf (LRFD).

11. Basis of design for aluminum window systems shall be Kawneer 451T (W1-fixed over awning insert) & W2-fixed only).

12. Follow steel layout schedule on sheet S300 detail 4.

ACKNOWLEDGEMENT: This Addendum must be acknowledged by the Bidder in the space provided in the Bid Summary and Bid Form. Failing to acknowledge Addenda may be cause for the Bid to be rejected. Addenda will become part of the Contract Documents.

Jay Wheeler

PROFESSIONAL: DATE: 1/17/2023

APPROVED BY:

Maria Alvaro

PROJECT DIRECTOR: DATE: 1/17/2023

Design and Construction Division

Mandatory Pre-Bid Meeting Agenda. R1

Project: Mio Field Office Renovation and Demo File No.: 751.22068 Date: Friday January 13, 2023 @ Mio Field Office

A. Introductions

1. Owner’s Representatives –

Maria Alvaro RA – DTMB – DCD – Project Director Chris Schanbeck PE – DTMB – DCD – Project Director Jason Poag – DTMB-DCD – Field Representative Mike Janisse – Supervisor

2. PSC’s Representatives – Jay Wheeler – William Kibbe Casey Tucker – William Kibbe

B. Sign-in Sheet Notice: An individual is only permitted to represent one bidder at a mandatory Pre-Bid Conference.

C. Addendum - If a point or concern raised during this meeting is determined by the PSC/Owner to require a change to the bidding documents, an addendum will be issued.

All questions must be submitted in writing even if they answered at the Pre-Bid meeting.

D. Project description – Mio Field Office Demo and Renovation Renovation to main office area in 1985 one-story addition, demolition of two-story block original building and reconnection of utilities. Also, includes removal of asbestos containing materials on the roof and siding of the hanger building in preparation for the installation of new siding and roofing. Also, the large hanger door on the east side of the hanger building will be replaced with O.H. doors.

E. Project Schedule

1. Bid due date – Wednesday, January 25, 2023 at 2:00 pm (must be received on or before 2:00 pm on SIGMA to be Accepted). If you have issues with your uploading the documents you must follow the directions and get a ticket before contacting DCD.

Bids must be submitted electronically through the SIGMA website at https://sigma.michigan.gov/webapp/PRDVSS2X1/AltSelfService .

https://sigma.michigan.gov/webapp/PRDVSS2X1/AltSelfService https://sigma.michigan.gov/webapp/PRDVSS2X1/AltSelfService

Design and Construction Division

2. Questions must be received by January 20th, 2023 by 12:00 pm

3. Agenda approval February 14, 2023 for contract award.

4. After the contract is executed

i. Pre-Construction Meeting – Scheduled after contract is executed – March 9, 2023 at 3:00 pm

ii. Progress Meetings – to be the 2nd and 4th Thursdays of the month at 3:00pm.

5. Contract Time

1. A detailed schedule is required from the Contractor at the start of the work.

2. Time of substantial completion. 160 days from pre-construction meeting or

Notice to Proceed with construction taking place 2nd and 3rd quarter of 2023.

3. Liquidated Damages. $500.00/day after substantial and final completion.

F. Bid Contents:

1. Forms required for all bids:

a. Bid Summary Form (DMB-0401)

i. Submit one copy of Bid Summary Form with bidder information filled in and signed by an Officer of the Company with original signatures.

ii. Fill base proposal amount.

iii. Check box for Qualified Disabled Veteran if applicable.

iv. Check box for any allowances (allowances should be included in base bid per specification section 01020) $10,500.00

v. Fill in alternates to base bid – 1 (The Contract will be awarded on the basis of the Base Proposal Sum…and deductive alternate in the order the Owner accepts them. Specification section 01030)

vi. Acknowledge addenda received.

b. Bid Schedule - Fill out Bid Schedule form in the specifications.

c. Professional/Contractor Demographics, Statistics and Demographics form

(Note: is sent with Notice of Award)

d. Certification Regarding Debarment, Suspension, and Other Responsibility

Matters form (Note: is sent with Notice of Award)

e. Bid Bond –A satisfactory bid bond executed by the bidder and surety company in the amount equal to five percent (5%) of the base proposal. Bid bond is to be furnished on the Surety’s standard form and a copy must be uploaded with your bid.

G. Michigan Preferences

1. All contractors and suppliers are encouraged to use Michigan products and recycled and/or environmentally friendly products whenever possible where price, quality and performance are equal to, or superior to non-Michigan products.

2. Certification of Michigan based business – Fill out form in specifications.

Design and Construction Division

H. Permits –

1. The contractor is responsible for obtaining and paying for all permits required by LARA, or any other agency as required.

2. The Contractor is responsible for scheduling all inspections.

I. Contractor Supervision – The Contractor is responsible for managing and supervising the work and must be on site 100% of time.

J. Insurance Requirements – Must be submitted by contractor after notification of award of contract.

1. Workers’ Compensation and Employer’s Liability

2. Commercial General Liability

3. Commercial Automobile Liability

4. Excess Liability and any other designated in Supplementary conditions.

5. Builder’s Risk – Must be provided by the contractor per specification section

00700 part 3.4. State no longer provides.

K. Testing – The Owner will retain a professional/agency to perform inspections, tests, or approvals for those material required to meet quality control standards specified in the contract documents. However, the Contractor must assume full responsibility for testing, per Section 00700 part 5.2. Testing Allowances, if applicable are indicated in Section 01020.

L. Special Working Conditions – Working on State owned property. Working hours shall be between 8:00 AM and 5:00 PM, Monday through Friday.

Additional weekday hours or work on Saturdays or Sundays is not allowed unless written permission is granted from the facility.

M. Special Project Procedures– See Appendix III.

1. Demolition/Remodeling Project Procedures

N. Wage Rates – Prevailing wage rates ARE required.

O. COVID-19 Requirements for the awarded Contractor if in Place at time of work

1. Provide a site specific COVID preparedness plan prior to having any employees or sub-contractors on site. The plan must meet the most recent guidelines by MDHHS, OSHA, MIOSHA, CDC or any other governing body regarding health, safety and welfare.

2. Masks that cover the nose and mouth must be worn at all times within the building.

Neck gaiters are not allowed per DHHS.

3. The contractor must have a COVID representative on site during construction who is knowledgeable of screening and reporting procedures. This individual may be the site superintendent.

Design and Construction Division

4. All contractors will be subjected to a health screening performed upon entry of the building along in addition to the contractor’s health screening. The location of this screening will be determined at the beginning of the project.

P. Questions.

Complex Challenges . . . PRACTICAL SOLUTIONS

3125 Sovereign Drive, Suite 9C, Lansing, Michigan 48911

BUILDING 80951 ASBESTOS

CONTAINING MATERIAL AND

HAZARDOUS MATERIALS SUMMARY

REPORT

DNR MIO FIELD OFFICE

191 S. Mt. Tom Road Mio, Michigan

Inspector:

Michael T. Hebert

A40056/Exp. 06/08/2022

September 30, 2021 ECT No. 210244

DNR Building 80951 i

Inspection Statement

The assessment described herein was conducted by the undersigned employee of ECT. ECT’s investigation consisted solely of the activities described in the Introduction of this report, and were conducted in accordance to promulgated rules and guidance documents.

This document has been authored for use by the undersigned to obtain required permits and notices for the abatement and demolition of the State of Michigan Building 80951, located at 191 S. Tom Road, Mio, Michigan.

Michael T. Hebert Author

Signature

10/3/2021 Date ii

Table of Contents

Section Page

1.0 Introduction 1

2.0 Site Description & Historical Use 2

2.1 Inspection Limitations 3

3.0 Site Inspection/Assessment 4

3.1 Lead Paint Assumption 4

3.2 Asbestos 4

3.2.1 Available Reference Documents 4

3.2.2 Building Inspection/Assessment 4

3.3 Universal/Special Wastes 6

4.0 Pre-Demolition Requirements 7

SHEETS

Sheet 1 SITE LOCATION DIAGRAM (w/magnetic anomalies) Sheet 2A BUILDING 80951 DIAGRAM (original building structure ext./int. sample locations) Sheet 2B BUILDING 80951 DIAGRAM (original building structure ext./int. sample locations) Sheet 2C BUILDING 80951 DIAGRAM (original building structure/pipe layout) Sheet 2D BUILDING 80951 DIAGRAM (West Wing building structure int. sample locations) Sheet 2E BUILDING 80951 DIAGRAM (West Wing building structure/ext. sample locations)

APPENDICES

Appendix A Asbestos Inspector Accreditation Appendix B Existing Construction Prints Appendix C Photograph Log Appendix D Analytical Report(s) Lead Based Paint and Asbestos iii

List of Acronyms & Terms

ACM Asbestos Containing Materials DNR Department of Natural Resources ECT Environmental Consulting & Technology, Inc.

NVLAP National Voluntary Laboratory Accreditation Program RACM Regulated Asbestos Containing Material U.S. EPA United States - Environmental Protection Agency

The terms/abbreviations used herein are compliant with the definitions referenced by the U.S. EPA publication entitled, “Asbestos Hazard Emergency Response Act”.

“Asbestos” includes the minerals, chrysotile, crocidolite, amosite, anthophyllite, tremolite, and actinolite or any of these minerals that have been chemically treated and/or altered.

“Asbestos-Containing Material (ACM)” means any material containing more than 1% asbestos by weight.

“Asbestos-Containing Building Material (ACBM)” refers to surfacing, thermal system insulation, or miscellaneous building materials that are composed of asbestos of any type and in an amount greater than 1% by weight.

Special Notice - Pursuant to Michigan statutes, and specifically Part 305, the “Asbestos for General Industry Standard” and Part 602, the “Asbestos Standards for Construction”, both standards require building owners/operators to conduct a thorough asbestos building survey if their structures were constructed prior to 1981. This survey must identify the presence, location, and quantity of ACM and/or presumed asbestos-containing material (PACM) within their building structures. Building materials presumed to contain asbestos (prior to 1981) include thermal system insulation (e.g., applied to pipes, fittings, boilers, breeching, tanks, ducts, or other structural components to prevent heat loss or gain) and surfacing material (e.g., sprayed, troweled-on, or otherwise applied to surfaces for acoustical, fireproofing, and/or other purposes). It also includes asphalt and vinyl flooring materials. Contractors can only rebut the designation of a PACM by providing material sampling and laboratory analysis performed in accordance with Part 602, 1926. 1101 (k)(5).

In conformance with the above-referenced Michigan standards, building structures constructed after 1981 are not required to have an ACM inspection prior to renovation/demolition.

http://www.michigan.gov/documents/CIS_WSH_part305_35592_7.pdf http://www.michigan.gov/documents/CIS_WSH_part305_35592_7.pdf http://www.michigan.gov/documents/CIS_WSH_part602_37719_7.pdf

Hazardous Material Assessment Report 1

1.0 Introduction

Environmental Consulting & Technology, Inc. (ECT) was retained by the State of Michigan to conduct an asbestos, universal waste(s) and regulated container assessment of the Michigan Department of Natural

Resources (DNR) Building 80951. The subject building is currently an obsolete office /storage building located in Mio, Michigan:

DNR Mio Field Office 191 S. Mt. Tom Road

The purpose of this assessment was to identify asbestos containing materials (ACM), inventory universal waste and regulated containers that will be required to be abated before the respective demolition of the building.

Hazardous Material Assessment Report 2

2.0 Site Description & Historical Use

Building 80951 was constructed in two phases (original building before 1978) and (West Wing after 1984).

Building 80951 was used as an office/storage building for the DNR. Building 80951 for the past few years has been vacant. As such Building 80951 has no value to the State of Michigan operations and is scheduled for demolition during 2021. Building 80951 is located at 191 S. Mt. Tom Road, Mio, Michigan, reference Sheet 1.

In general Building 80951 supports concrete floors, wood framing, block walls, and a mixture of asphaltic/synthetic membrane roofing materials. Building 80951 original structure supports a basement and an elevated floor (second floor) totaling 4,704 ft². The (West Wing) addition covers approximately 2,576 ft².

A secondary generator building and radio tower are also considered part of the assessment area.

The building is currently heated by natural gas, but the original building was likely heated by fuel oil, (suspected 4,000 gallon capacity) under the basement utility room. In addition, a former gasoline underground storage tank (suspected to be 2,000 gallon capacity tank) was historically present proximal to the building for equipment

Hazardous Material Assessment Report 3 fueling. It is also noted that a third magnetic anomaly was defined directly north of the West Wing of the building, but this anomaly is likely as a result of utilities, but may also be a small heating oil underground storage tank (estimated 300 gallons)/ miscellaneous subsurface metal objects. Sheet 1 defines three subsurface magnetic anomalies found at the property.

Utilities:

Water - Private Well Electrical - Above and Below Ground Natural Gas - Below Ground (one main line, with multiple feeds) Internet/Phone Cables - Above and Below Ground Septic - Private Septic Tank and Field

It is noted, the natural gas and electrical feeds support other structures on-site and will need to be relocated / modified before demolition of Building 80951 to prevent utility disruption to other structures no scheduled for demolition.

2.1 Inspection Limitations

All portions of building were inspected with the exception of the interiors pipe runs/pipe joints within the sealed walls. The pipe runs/joints were homogeneous and the volume of the joints were calculated based upon expected pipe line distribution considerations to hot water distribution points. As with all buildings, concealed building materials was assumed to consist of homogeneous materials, unless building surfacing materials showed signs of post-construction alteration.

Hazardous Material Assessment Report 4

3.0 Site Inspection/Assessment

Building 80951 was inspected during April 2021, by Michael T. Hebert, who is accredited by the State of Michigan as an Asbestos Building Inspector (Michigan Accreditation No. A40056, expiration 6/8/2022);

reference Appendix A.

3.1 Lead Paint Assumption

Based upon the age of the building, it is assumed that paint applied to the building materials contains lead. As such composites of the exterior/interior paint was collected to determine the level of lead within the paint(s).

Laboratory data confirms the exterior paint contains lead above 0.5% or the paint associated with the building is defined as lead-based-paint (LBP). Building materials must be appropriately managed and disposed of as containing lead. As such all painted materials are excluded from recycling.

3.2 Asbestos

3.2.1 Available Reference Documents

No existing asbestos documentation was identified for the building. Appendix B presents provided construction design drawing for the structure.

3.2.2 Building Inspection/Assessment

The condition of the inspected building was photographed (reference Appendix C.) The inspected building outline and sample locations established are shown on Sheets 2A through 2E .

The building is supported by cellulose insulation and fiberglass. The window are modern in design and style without caulk matrix. A building contains a mixture of wood and metal insulated doors, but as inspected don’t support fibrous materials.

Laboratory Reports for materials sampled are provided in Appendix D.

Homogeneous building areas were designated based upon age, building floor level, construction matrix, and location. Samples collected to confirm the materials present in the building support or do not support asbestos are described in the following table.

HOMOGENEOUS BUILDING MATERIALS

Area Description

Exterior Block/Siding/Asphaltic and Membrane Roofing

Original Building Basement Concrete Block Wall, Wood Framing/Boards and Fiberboard, Concrete Foundations

Hot Water Heating

Original Building Second Floor Wood Framing/Boards, and Fiberboard

West Wing Concrete Slab On-Grade, Wood/Metal Framing (Modern Construction Materials)

Hazardous Material Assessment Report 5

Based upon the age of materials in the building, or to confirm the inspector’s understanding of a matrix of a given material, samples were collected for asbestos analyses by the inspector.

Sample ID (80951)

Location Description

Homogenous (Yes/No)

Suspected to Contain Asbestos

(Yes/No)

2-FT-1 thru -5 Sheet 2A Floor Tile Yes Yes - CAT II

3P-1 thru -3 Sheet 2A Surface Plaster Yes No

WW - CT-1 thru -5 Sheet 2D Ceiling Tile Yes No

3-FT-1 thru -3 Sheet 2A Ceiling Tile Yes No

HS-1 thru -5 Sheet 2A Hard Surfacing /Hole

Transite

Yes Yes – CAT II

AI-1 thru -5 Sheet 2B Cellulose – Attic

Insulation

Yes No

1-FT-1 thru -5 Sheet 2A Floor Tile Yes Yes - CAT II

S-1P thru -3 Sheet 2A Surface Paster Yes No

PC-1 thru -3 Sheet 2A Fiberglass Pipe Cover Yes No

1-CT-1 thru -3 Sheet 2A Ceiling Tile Yes No

2-CT-1 thru -9 Sheet 2A Ceiling Tile Yes No

WP-1B thru -3 Sheet 2A Wood Text Wall Board Yes No

(WB) WP-1 thru -5 Sheet 2D Wall Board Yes No

2-WB-1 thru -3 Sheet 2A Wall Board Yes No

JC-1-1 thru JC-1-3 Sheet 2A Joint Compound Yes Yes - TSI

JC-2-1 thru JC-2-3 Sheet 2A Joint Compound Yes Yes - TSI

JC-3-1 thru JC-3-3 Sheet 2A Joint Compound Yes Yes - TSI

ARM-1 thru -5 Sheet 2B Roofing Materials Yes No - CAT I

WW- under roof-1 thru - 5 Sheet 2E Roofing Boarding Yes No

These samples were relinquished to a NVLAP laboratory (Fibertec Industrial Hygiene Services, Inc. [Fibertec]) for analysis of asbestos pursuant to U.S. EPA Method 600/R-93/116 using Polarized Light Microscopy.

Appendix D contains the Bulk Sample Analytical Report. The following table describes the material identified by laboratory analysis or defined by the inspector as containing asbestos above 1% and by volume are defined as regulated asbestos containing material (RACM):

Summary of Identified ACM

Location Description Units Unit Percent Asbestos

Basement Floor + Stair Wells & WW Floor Tile

(bath and entry way) (2FT-1 thru -5) - Sheet 2A

Floor Tile All - Vinyl w/Some Mastic

2,377 ft2 3% Chrysotile

Basement (1FT-1 thru -5) - Sheet 2A 5% Chrysotile

Second Floor Original Building Structure

(HS-1 thru -5) Sheet -2A

Transite (walls exposed and behind drywall) Part Concealed

3,480 ft2 20% Chrysotile

Original Building Structure

JC (reference Sheets 2A & 2C

Pipe Joints (mastic) hard cover –

Less then 3” Dia. (Partial Concealed)

102 joints 10% Chrysotile

All other materials were defined as supporting less than 1% asbestos or defined as not ACM.

Other – General Pipe Insulation (fiberglass) / General Insulation Cellulose, Fiberglass, & Foam.

Insulation Furnace/Hot Water Heater – Fiberglass. The WW was constructed after 1984 and with the omission of the floor tile, does not support asbestos materials.

Hazardous Material Assessment Report 6

3.3 Universal/Special Wastes

Concurrent with the performance of the assessment activities defined in Section 3.2.2, an inspection and inventory of universal/special wastes was also conducted. A summary of the universal wastes and regulated special wastes/containers are presented below.

Description # Units Unit

Auto Battery/Exit Light Batteries

72 Pounds

Hg Thermo 1 Battery

FL Light Tubes w/Non-PCB Ballasts 246 Tubes

AC (2)/Cooling Units (5)

7 Refrigeration Gas

Small Containers/Paints -Solvent / Cleaning Supplies 3 3 Over Packs

Abandoned Storage Tanks (unknow volume) Estimated Volume (2000 gallon gasoline/4,000 gallon heating oil/300 gallon heating oil)

6,300 Tank Volume U.S.

gallon

No polychlorinated biphenyls containing equipment was identified to be associated with Building 80951.

The generator on-site, will contain petroleum and is required prior to rendering the engine as scape metal.

The volume of the Transite Boards and Pipe Joints are estimated based concealed conditions, volumes presented are based upon measurements taken on-site.

Hazardous Material Assessment Report 7

4.0 Pre-Demolition Requirements

The following items require abatement prior to demolition:

• 2 Story - 4,704 ft² & 1 Story - 2,576 ft² building(s) to be removed (mix block & wood frame and roofing materials)

• Remove to all materials to 6.5 ft bgl or all Materials above Concrete Basement in Original Structure + Sidewalks + Gen. Structure 7 ft x 7 ft.

• Concrete Floor in Basement of the Original Structure /Foundations to Remain (fracture for drainage prior to backfilling)

• Metal Radio Tower 10 ft x 10 ft base @ less 60 ft (˜54 ft) Dismantle, Remove & Recycle

• Painted Debris to be Disposed (non-recyclable waste) Non-Hazardous Waste

• Owner to Reclaim Misc. Items (Fire Extinguishers).

• Non Painted Concrete - Recycle

• Metal Recycle (extent practical)

• Disconnected All Utilities (Utility Owner – Code/Reconfiguration as needed)

• Manage All Waste Types

The following are presented for demolition consideration of Building 80951:

Hazardous Material Assessment Report 8

Summary - Asbestos Materials & Special Wastes:

Original Structure (demolition or renovation):

• Vinyl Floor Tiles (basement and entry ways/stair well)

• Transite Interior Board (second floor – exposed at surface &partial concealed behind wall boards)

• Pipe Joints

• Painted Surfaces (lead based paint)

• Mercury (Hg) Thermostat

• Misc. Special Wastes (paints /solvent/cleaning supplies)

• Air Conditioning and Cooling Units (freon gas units)

• Automotive and Exit Batteries

• Fluorescent Light Tubes

• Potential (underground storage tank areas) – Explore/Removal/Assessment/Abatement (as needed)

West Wing Structure (demolition):

• Vinyl Floor Tiles (entry way/bathrooms)

• Misc. Special Wastes (paints /solvent/cleaning supplies)

• Air Conditioning and Cooling Units (freon gas units)

• Exit Batteries

• Fluorescent Light Tubes

West Wing Structure (renovation – only):

• Vinyl Floor Tiles (entry way/bathrooms)

SHEETS

Sheet 1 SITE LOCATION DIAGRAM

(w/magnetic anomalies)

Sheet 2A BUILDING 80951 DIAGRAM

(original building structure ext./int. sample locations)

Sheet 2B BUILDING 80951 DIAGRAM

(original building structure ext./int. sample locations)

Sheet 2C BUILDING 80951 DIAGRAM

(original building structure/pipe layout)

Sheet 2D BUILDING 80951 DIAGRAM

(West Wing building structure int. sample locations)

Sheet 2E BUILDING 80951 DIAGRAM

(West Wing building structure/ext. sample locations)

Appendix A Asbestos Inspector Accreditation

Appendix B Existing Construction Prints