Addendum 01 for-52-IFB-1782151456-MLE-Heather Gray T-Shirts-Scotland Sewing Plant.docx

SOLICITATION NUMBER: Error! Reference source not found.

ADDENDUM NUMBER: Error! Reference source not found.

SOLCITATION ADDENDUM

FAILURE TO RETURN THIS ADDENDUM MAY SUBJECT YOUR RESPONSE TO REJECTION.

1. The Solicitation is hereby modified as follows:

1. The following are questions received about the Solicitation and the State’s response to those questions:

Estimates for 2025 MD – 27,720 Each LG – 40,000 Each XL – 89,840 Each 2X – 89,200 Each 3X – 15,000 Each 4X – 15,000 Each 5X – 15,000 Each

May we propose our own production and delivery lead times within the bid response, or must we strictly meet the four-week delivery requirement as written on bid?

They ask for the time stated but you put down what you time is.

Where Can we receive a physical fabric sample by sending a prepaid shipping label to the contact listed?

Yes, you will need to send a pre-paid USPS mailing label so I can send you a sample of the T-shirt.

Lorraine.Middleton@dac.nc.gov

Will the quantities listed be issued as a single purchase order, or will this be an ongoing, release-based contract throughout the year?

They will order on an as needed basis.

**The 10% Black Poly is what makes the Heather Color**

Is the preference to have the t-shirts Made in the USA which allow for quicker turnaround times and product availability or does the state simply want the least expensive option that meets the technical specifications as listed in section 5.1 and 5.2 but means an offshore production and longer lead times that will exceed the 4 weeks as stated in section 4.5?

This is at vendors discretion.

4.4 it states "vendor shall deliver FOB to any requested location within the State of NC," but in section 4.5, it specifically states the delivery location is the "NC Department of Adult Correction... Attn: Sharon Jones" If there are multiple NC delivery locations without designated people like Sharon Jones, how will an appointment be scheduled and how will vendor ensure acknowledgement of Lab Test Reports and Flammability Compliance was received? Clarify if it will be a single delivery location.

Sewing Plant 22385 McGirts Bridge Road Laurinburg, NC 28353 must call to schedule a delivery appointment.

DELIVERY It's stated, "The delivery should be received within four (4) weeks of issuance of purchase order." How is the state basing this time frame given offshore production will likely be closer to 60-80 days depending on the production facility location and means of transportation to the CONUS? Or, given the state has a 4 week delivery time frame, does this mean the t-Shirts must be Made in the USA? For this paragraph "For completion by Vendor: Delivery will be made from ___________________________________4-week_ (city, state) within _____ consecutive calendar days after receipt of purchase order. Promptness of delivery may be used as a factor in the award criteria." is the State affording the vendor the opportunity to "dictate" its delivery times based on the manufacturing location and lead times? 4.10 APPROVED PRODUCT LABELS Deliveries

Specification needs to be followed, vendor will need to comply

Will additional time be given to produce samples if needed

No, if the samples are not received the vendor will be disqualified.

Check ONLY ONE of the following options and return one properly executed copy of this Addendum prior to the Solicitation opening time and date.

☐ A response was submitted prior to this Addendum. An updated response has been submitted to address the changes resulting from this Addendum.

☐ A response was submitted prior to this Addendum. NO CHANGES have resulted from this Addendum.

☐ A response was not submitted prior to this Addendum. ANY CHANGES resulting from this Addendum are included in our response.

ALL OTHER TERMS AND CONDITIONS REMAIN THE SAME

North Carolina Solicitation Addendum Version Date: 11/2021 Page | 1

North Carolina Solicitation Addendum Version Date: 11/2021 Page | 1 image1.png