Addendum 003000000086567.pdf

This is an Addendum to Solicitation issued by the Indiana Department of Natural Resources (IDNR) for preventative maintenance services of audio-visual systems at the Falls of the Ohio facility in Charlestown, Clark County. The solicitation (RFQ# 003000000086567) has been significantly revised from the original scope. The primary change involves extending the contract term from one year to two years, with one pre-scheduled preventative maintenance service visit per year covering audio-visual equipment including Panasonic 4K projectors, AMX control systems, MOTU audio servers, BlackMagic recorders, Cisco networking infrastructure, and interactive display systems across multiple exhibit spaces. Bidders must submit responses incorporating the updated two-year contract specifications and new construction template by the established response deadline. The addendum requires all bidders to acknowledge receipt of this notice by signing and dating the form and returning it with their completed bid packet.

The original contract maximum value of $75,000 remains applicable to the revised two-year contract scope. All quoted prices must remain valid for thirty calendar days after the response due date, and pricing must include all overhead, profit, equipment, materials, vehicles, tools, overtime, travel expenses, and labor costs for scheduled service visits. The contract includes subcontractor diversity goals requiring 8% minority participation, 11% women participation, and 3% Indiana veteran-owned small business participation. Bidders claiming Indiana business preference must complete the Indiana Economic Impact Form. The contract commences on February 15, 2026, or upon the last state signature. Emergency services outside the planned maintenance schedule will be invoiced separately, with call-back maintenance within ten calendar days of a scheduled visit covered at no additional cost. Contractors must comply with drug-free workplace certification and employment eligibility verification through E-Verify.