Addendum 002.pdf

11 January 2023

1840 W BROAD ST, SUITE 400, RICHMOND, VA 23220 804.788.4774 | WWW.QUINNEVANS.COM

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ADDENDUM 002

The following items represent changes, modifications and/or clarifications to the Contract Documents for this project. This Addendum shall become a part of the Contract Documents and all Bidders shall acknowledge its inclusion in their bid.

This Addendum consists of the following:

3 Typed pages (Addendum revisions) 8 Typed pages (Revised Sections from the Project Manual)

Responses to Bidder Questions:

1 Question: Do you have a suggested staging area you recommend?

Answer: For work carried out during the summer, the bus parking lot on the north side of the school site can be made available for vehicle parking and material staging. During the school year, the school site will not be available for use.

2 Question: Will the owner reimburse for existing utilities damaged if not shown on the plans?

Answer: Yes, costs for unforeseen conditions will be assessed and Contractor reimbursed for related costs.

3 Question: When actual conditions are different from the geotechnical report/information provided, will the contractor be entitled to additional compensation?

Answer: The Unit Price Allowance included in the Bid Price is intended to be used for unforeseen soil conditions. If the quantities of unsuitable soil exceed the quantity include in the Unit Price Allowance, then the Contractor will be reimbursed for related costs.

4 Question: Is there a minority or small and/or local business goal affiliated with this contract? If so, what is the goal?

Answer: No

5 Question: Do prevailing wages apply? If so, may I please have a copy of the applicable wages?

Answer: No

6 Question: Please provide specifications for details 3,4,5, and 6 on sheet L103

Answer: Sheets L100, L101, L102, L103, L200, L201 are deleted from the Bid Documents

7 Question: The bid form states �Bidder must include Excel sheet with bid�. Can you please specify what sheet is required in the Excel file?

Answer: Provide a Microsoft Excel format file (*.xlsx) that shows the calculation of the Unit Price Allowance amounts and the Total Base Bid amount. No specific format is required for the spreadsheet, only that it be a Microsoft Excel file.

8 Question: In the bid form, Item No. 2, should we provide the unit price or the lump sum price for additional excavation?

Answer: Refer to revised Bid Form with multiple spaces for including both amounts

9 Question: Please confirm that geotechnical and materials testing is by the owner and not by the contractor.

Answer: Special Inspections services will be procured and paid for by the Owner. Coordination and scheduling with the testing agency shall be the responsibility of the Contractor.

10 Question: Is the scope of work in the Landscape Plans part of this contract?

Answer: No, Sheets L100, L101, L102, L103, L200, L201 are deleted from the Bid Documents

11 Question: The location of the values or water main is not clear. Can you please clarify where the details shown in sheet R2.16 are applicable?

Answer: See keynote 14 (station 101+00 24� RT) on sheet R3.00 & keynote 15 (station 108+53 35� RT) ON sheet R4.00.

12 Question: Some cross sections show a grading lift up to 14�, which according to a note in drawings R3.00 and R4.00 contractor to mill, overlay and/or build-up pavement to achieve cross slopes�� this �build-up� of pavement occurs between sta 103+00 through Sta 105+50. Please confirm if the type of asphalt to be used for this build-up paving, or if the contractor must demo and perform full paving up to the CL?

Answer: See pavement build-up with overlay detail on sheet R2.02.

PROJECT: Spotsylvania Middle School � RT 208 (Courthouse Road) Improvements Bid Request No. 01092024-1400

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13 Question: As shown in the snapshot below, there are three existing superficial boxes in the area where the new road will be built. Who will perform this relocation? Further information of the existing utility is required, can you please provide?

Answer: The Owner and A/E will determine the nature of these utilities and coordinate with the Agency to which they belong. Any costs to the Contractor related to these boxes will be reimbursed.

14 Question: In reading the bid form, it states an AIA form is required for the bid bond, however, a bid bond form was provided with the bid form and it does not appear to be an AIA form. Please also confirm if we may use the bid form provided in lieu of the AIA form

Answer: Attachment F � Bid Bond shall be used in lieu of the AIA A310 listed in the Table of Contents.

15 Question: Some cross sections show a grading lift up to 14�, which according to a note in drawings R3.00 and R4.00 contractor to mill, overlay and/or build-up pavement to achieve cross slopes�� this �build-up� of pavement occurs between sta 103+00 through Sta 105+50. Please confirm if the type of asphalt to be used for this build-up paving, or if the contractor must demo and perform full paving up to the CL?

Answer: See pavement build-up with overlay detail on sheet R2.02.

Changes to the Project Manual and Specifications:

Bid Form

DELETE and REPLACE with the revised Bid Form included herein.

(Invitation For Bid and Attachments A through H are unchanged)

Section 011000 � Summary of Work

DELETE and REPLACE with the revised Section 011000 � Summary of Work included herein

Invitation for Bid

CHANGE to read as follows:

Sealed Bids Will Be Received from Qualified Contractors Until January 17 at 2:00 P.M., Eastern Standard Time (EST), for the Spotsylvania Middle School � RT 208 (Courthouse Road) Improvements Project

1840 W BROAD ST, SUITE 400, RICHMOND, VA 23220 804.788.4774 | WWW.QUINNEVANS.COM

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Table of Contents

CHANGE Title to Read as Follows:

PROJECT MANUAL - VOLUME 1 OF 1

Table of Contents

DELETE Section 088000 - Bid Bond; AIA Document A310, 2010 Electronic Edition (included by reference)

Changes to the Drawings:

DELETE the following Sheets from the Bid Documents:

Sheet L100 Sheet L101 Sheet L102 Sheet L103 Sheet L200 Sheet L201 Sheet E602-1

END OF ADDENDUM 002

SPOTSYLVANIA MIDDLE SCHOOL

RT. 208 (COURTHOUSE ROAD) IMPROVEMENTS 11/21/2023 � Revised Addendum 002

BID FORM 000700 - 1

BID FORM

Project: Spotsylvania Middle School � RT. 208 (Courthouse Road) Improvements Spotsylvania County Public Schools

Bid Request No. 12212023-1400

From: (Bidder�s Name & Address)

Date:

The Bidder shall have bid and completed projects of comparable nature, size, complexity, and construction cost.

The bidder shall submit with its bid a completed AIA Document A305, Contractor�s Qualifications Statement, which shall document how the applicable projects meet or exceed the size, complexity, and nature of this project;

an includes details of the management staff and self-performed activities associated with the referenced projects. Only those projects for which the Bidder performed the work as General Contractor should be included in the AIA A305 Document.

The Undersigned, having carefully examined the drawings and specifications entitled �Spotsylvania M.S. Route 208 Improvements� and dated November 21, 2023, as well as the premises and conditions affecting the work, proposes to furnish all materials, labor, equipment, and services called for by them for a lump sum consideration of:

TOTAL BID AMOUNT (Base Bid + Sitework Allowance)

Bidder must include Bid Summary Form with bid

The Total Bid Amount includes all Work required by the Bid Documents for this project, Spotsylvania Middle School Renovations in strict accordance with the drawings and specifications, for the sum of:

$ ________________________________________________________________________ (Figures Only)

Contract award will be based on the TOTAL BID AMOUNT in the Bid Form plus any Additive Bid Items the Owner in its discretion decides to award to the lowest responsive, responsible bidder whose Bid provides the lowest total project cost to the Owner.

The Owner reserves the right to reject any and all bids, to waive any informality, and to award the contract in the best interest of the Owner. If the lowest responsible bid exceeds the project construction budget, the Owner reserves the right to negotiate with the lowest bidder per Section 2.2-4318 of the Code of Virginia.

TIME OF CONSTRUCTION

The undersigned agrees to Substantially Complete the Project no later than July 31, 2025.

Work carried out during the School Year (Approximately August 1 to May 31) shall be limited to activities that do not interfere with school operations, vehicles (cars, buses, delivery trucks) accessing the school site.

Refer to Section 011000 - Summary of Work for complete description and requirements.

BID FORM 000700 - 2

RECEIPT OF ADDENDA

The following Addenda are acknowledged (if no Addenda are issued, write the word "none"):

ADDENDUM # DATE

BID SECURITY

Attached hereto is a Bid Bond (AIA Document A310) for 5% of the undersigned base bid made payable to the Spotsylvania County School Board.

CERTIFICATION OF CRIMES AGAINST CHILDREN

See Attachment C included in the Invitation For Bid form. Attachment C must be signed and included with this Bid Form.

BIDDER'S REPRESENTATION

By the act of submitting a bid for the proposed contract, the Bidder represents that:

1. The Bidder and all subcontractors the Bidder intends to use have carefully and thoroughly reviewed the drawings, specifications and other construction contract documents and have found them complete and free from ambiguity and sufficient for the purposes intended; and further that,

2. The Bidder and all workman, employees, and subcontractors the Bidder intends to use are skilled and experienced in the type of construction represented by the construction contract documents bid upon; and further that,

3. Neither the Bidder or any of the Bidder's employees, agents, intended suppliers or subcontractors have relied on any verbal representations, allegedly authorized or unauthorized from the Owner, or the Owner's employees or agents including architects, engineers, or consultants, in the assembling of the bid figure; and further that,

4. The bid figure is based solely upon the construction contract documents and properly issued written addenda and not upon any other written representation.

AGREEMENT TO EXECUTE CONTRACT

If notified of the acceptance of this Bid within thirty (30) calendar days after the date fixed for the opening of the bids, the undersigned agrees to execute and deliver to the Owner the Contract and Contractor's Bonds within five

(5) calendar days thereafter, and to faithfully and properly complete the work with the best interest of the Owner, the safety of the public and in accordance with first class workmanship.

The Undersigned agrees, if awarded the Contract, to comply with all provisions regarding commencement, performance, completion, and acceptance of the work described in the above-mentioned specifications and as stipulated in his proposal and the construction contract. In case of failure on his part to execute the said contract and bond and commence work thereon, the check or bid bond shall be paid as liquidated damages for such failure; otherwise, the check or bid bond accompanying this proposal shall be returned to the Undersigned.

It is agreed that the Undersigned has complied with and/or will comply with all requirements concerning licensing and with all other Local, State and National Laws and that no legal requirement has been or will be violated in making or accepting this proposal, in awarding the contract to him and/or in the prosecution of the work required there under.

The Undersigned is a licensed Class Contractor in accordance with Section 2.2-4330, Code of Virginia, as amended, certificate number , dated .

Under Section 2.2-4354, Code of Virginia, an individual contractor is required to furnish his social security number and a proprietorship, partnership and corporation is required to furnish their employer identification

BID FORM 000700 - 3

numbers to the County of Spotsylvania. Please indicate this information on this Bid Form as follows:

Social Security Number:

Federal Employer Identification Number:

By bidding in response to this invitation, the Bidder represents that in the preparation and submission of this Bid, said Bidder did not, either directly or indirectly, enter into any combination or arrangement with any person, firm or corporation or enter into any agreement, participate in any collusion, or otherwise take any action in the restraint of free, competitive bidding in violation of the Sherman Act (15 U.S.C. Section 1) or Section 2.2-4340 of the Code of Virginia.

The Undersigned declares that this firm is:

A Corporation organized and existing under the laws of the state of______.

A Partnership consisting of

The Undersigned declares that the person or persons signing this proposal is/are fully authorized to sign the proposal on behalf of the firm listed and to fully bind the firm listed to all the conditions and provisions thereof. It is agreed that no person or persons or company other than the firm listed below or as otherwise indicated hereinafter has any interest whatsoever in this proposal of the Contract that may be entered into as a result thereof and that in all respects the proposal is legal and fair, submitted in good faith without collusion or fraud.

Respectfully submitted this day of , 2023

(Name of Firm)

(Mailing Address of Firm)

(City/State/Zip Code of Firm)

(Phone Number)

(By)

BID FORM 000700 - 4

Spotsylvania Middle School - RT. 208 (Courthouse Road) Improvements

Bid Summary Form

11/21/2023

Bid Request No.

ITEM NO. ITEM DESCRIPTION Total

1 BASE BID AMOUNT

Site Work Allowance No. 1 Additional Excavation

Unit Cost per Yard: ________________________

TOTAL BID AMOUNT: Base

Bid + Sitework Allowance No. 1

SUMMARY OF WORK 011000 - 1

RT. 208 (COURTHOUSE ROAD) IMPROVEMENTS 11/21/2023 � Revised Addendum 002

SECTION 011000 � SUMMARY OF WORK

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section Includes:

1. Project information.

2. Work covered by Contract Documents.

3. Type of Contract.

4. Work under other contracts.

5. Access to site.

6. Work restrictions.

7. Miscellaneous provisions.

8. Examination of site.

1.3 PROJECT INFORMATION

A. Project Identification: Spotsylvania Middle School Additions and Renovations

1. Project Location: 8801 Courthouse Road, Spotsylvania Courthouse, VA 22553.

B. Owner: Spotsylvania County Public Schools, 8020 River Stone Drive, Fredericksburg, VA 22407.

1. Owner's Representative: Russell Davis, Supervisor of Facilities and Operations

C. Architect: Quinn Evans Architects, 1840 West Broad Street, Suite 400, Richmond, VA 23220.

D. Civil Engineer: Timmons Group, 1001 Boulders Parkway, Suite 300, Richmond, Va 23225

1.4 WORK COVERED BY CONTRACT DOCUMENTS

A. The Work of Project is defined by the Contract Documents and consists of the following:

1. The project generally consists of widening Courthouse Road (Rt. 208) for the length of the Spotsylvania Middle School property. Addition of turn lanes, modifications to drainage systems, restriping, etc. are included in the work.

B. The Work includes:

1. Coordination with subcontractors, vendors, material suppliers, inspectors, Spotsylvania County officials, and representatives.

2. Coordination with testing laboratories as designated in the documents.

3. Coordination of road construction activities, including but not limited to road closures, vehicular site access, ongoing construction at the school, and utilities providing services to the school building with school operations to allow the Owner�s continued operation of the

SUMMARY OF WORK 011000 - 2

RT. 208 (COURTHOUSE ROAD) IMPROVEMENTS 11/21/2023 � Revised Addendum 002 building and site as a middle school.

1.5 COMPLETION OF WORK

A. The Work shall be Substantially Complete no later than July 31, 2025. The work may be carried out continuously or in phases at the Contractors option between the issuance of Notice to Proceed and the Substantial Completion Date. Construction activities that impact the operations of the school, such as road closures, parking lot access and/or utility service interruptions shall be carried out during the school summer break periods of roughly May 31, 2024 to July 31, 2024 and May 31, 2025 to July 31, 2025. The Contractor shall propose a Project Schedule describing construction activities and durations, road closures and utility interruptions for Owner and A/E review immediately upon Contract Award.

1.6 WORK UNDER OTHER CONTRACTS

A. General: Cooperate fully with separate contractors so work on those contracts may be carried out smoothly, without interfering with or delaying work under this Contract or other contracts.

Coordinate the Work of this Contract with work performed under separate contracts.

B. Concurrent Work: Owner has or will award separate contract(s) for the following construction operations at Project site. Those operations will be conducted simultaneously with work under this Contract.

1. In-progress Renovations and Additions at Spotsylvania Middle School, underway currently and carried out by Taft Construction.

1.7 COORDINATION WITH EXISTING UTILITIES

a. Overhead and Underground Communications Utilities Present at the South end of the Work Area: The Owner and A/E will coordinate with the Utility Agency (Verizon) to initiate a Work Order and coordinate the relocation work to be carried out by the Utility Agency. The Contractor shall be responsible for coordinating their work efforts alongside those of the Utility Agency.

B. Other Utilities: Water, Power, Sanitary and other underground and overhead utilities are present in the Work area. These have been illustrated to the extent that they are known on the Drawings. Contractor shall be responsible for working with Owner and Utility Agencies to carry out work illustrated on the Drawings and coordinate with Work that will be carried out by Utility Agencies. If additional utilities are encountered on site that are not illustrated on the Drawings, the Contractor shall advise the Owner and A/E in writing immediately.

1.8 ACCESS TO SITE

A. General: Contractor shall have limited use of Project site for construction operations as indicated on Drawings and as indicated by requirements of this Section.

B. Use of Site: Limit use of Project site to areas within the Contract limits indicated. Do not disturb portions of Project site beyond areas in which the Work is indicated. Refer to Drawings for the extent of the limits of disturbance.

1. Limits: Confine construction operations to site areas required for construction.

2. Coordination of use of site with other Contractors performing work is required.

1.9 WORK RESTRICTIONS

A. Work Restrictions, General: Comply with restrictions on construction operations.

SUMMARY OF WORK 011000 - 3

RT. 208 (COURTHOUSE ROAD) IMPROVEMENTS 11/21/2023 � Revised Addendum 002

1. Comply with limitations on use of public streets and with other requirements of authorities having jurisdiction.

B. Non-smoking Building and Site: Smoking of cigarettes, cigars, pipes, or use of any tobacco products is not permitted. No exceptions.

C. Controlled Substances: Use of controlled substances within the project site is not permitted.

D. Employee Identification: Provide identification tags for Contractor personnel working on Project site. Require personnel to use identification tags at all times.

1.10 WORK IN, OR ADJACENT TO, EXISTING OR OCCUPIED AREAS

A. Safety and Integrity of Occupied Areas:

1. Where areas of the School Site shall be maintained for occupant use (parking lots, driveways, lawn areas, etc), no construction materials shall be stored or stockpiled. No Construction materials shall be stored in a manner that restricts means of egress which are

2. Means of egress for occupied areas shall be maintained with hard surfaced, non-slip walkways, ramps or other platforms. Use temporary handrails or barricades in accordance with Construction Phasing Plan requirements and requirements of Section 015000 Temporary Facilities and Controls.

3. Contractor shall take all necessary safety precautions to clearly delineate the construction areas with temporary barricades, dust partitions, and temporary construction fences as appropriate.

4. Use temporary fencing to isolate on-site staging areas, storage yards and construction access ways. All temporary storage areas and construction trailers shall be enclosed with 6� high construction fences.

5. Fire extinguishers are required in all construction areas. Comply with OSHA 1923.150.

6. Do not locate masonry saws near any window or door opening or near a fresh air intake.

Locate saws in fenced construction areas only.

7. Use of school supplies or school equipment by the Contractor is prohibited.

1.11 SPECIFICATION AND DRAWING CONVENTIONS

A. Specification Content: The Specifications are organized into Divisions and Sections using the 50-division format and CSI/CSC's "Master Format" numbering system.

1. Specification requirements are to be performed by Contractor unless specifically stated otherwise.

B. Division 01 General Requirements: Requirements of Sections in Division 01 apply to the Work of all Sections in the Specifications.

1.12 MISCELLANEOUS PROVISIONS

A. Use of vulgar, suggestive, or abusive language or gestures is strictly prohibited on school grounds.

B. Construction workers will be properly dressed at all times. This includes the wearing of shirts

SUMMARY OF WORK 011000 - 4

RT. 208 (COURTHOUSE ROAD) IMPROVEMENTS 11/21/2023 � Revised Addendum 002 and pants worn properly (pulled up to waist).

C. The use or possession of weapons, firearms, or archery equipment of any type, including those intended for hunting, are strictly prohibited on school property.

D. There will be absolutely no interaction (verbal or visual) between construction workers and the students, faculty, staff, or visitors to the school. VIOLATORS WILL BE PERMANENTLY

REMOVED FROM THE JOB.

E. This project shall be free from new asbestos containing building materials. The Contractor shall submit certification at the completion of the project that no asbestos containing materials have been used in the construction.

F. This project shall be free from new lead containing paint or plumbing materials. The Contractor shall submit certification at the completion of the project that no lead containing materials have been used in the construction.

1.13 OWNER'S SEPARATE CONTRACTORS

A. The Owner reserves the right to employ separate contractors during construction operations of this contract.

B. It is the responsibility of the General Contractor to coordinate his schedule and construction activities with the Owner's separate contractors.

1.14 SPECIAL PROJECT CONDITIONS

A. The Contractor shall coordinate work with the Owner�s Project Representative. Contractor shall submit written notification of any schedule changes.

B. The Contractor shall give the Owner and Architect a minimum of seventy-two (72) hours� notice if work will e performed on a weekend or a holiday.

1.15 EXAMINATION OF SITE

A. Bidders are required to visit the site, compare the drawings and specifications with existing conditions and inform themselves of all conditions. Failure to visit the site and examine the existing conditions in relation to the work to be performed will in no way relieve the Contractor from necessity of furnishing any materials or performing any work that may be required to complete the work in accordance with drawings and specifications without any additional cost to the Owner.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

END OF SECTION 011000

011000 - Summary of Work_Add 002