23-11.21_SMS Rt 208 Road Improvements_12.01.23 Bid Project Manual.pdf

GENERAL CONTRACT FOR:

SPOTSYLVANIA MIDDLE

SCHOOL - RT. 208

(COURTHOUSE ROAD)

IMPROVEMENTS

November 21, 2023

QE Project No. 42028200

Spotsylvania County

School Board

Spotsylvania County, Vi rg in ia

PROJECT MANUAL

QUINN EVANS

1840 West Broad Street Suite 400 Richmond, Virginia 23220 804.788.4774

PROJECT MANUAL

SPOTSYLVANIA MIDDLE SCHOOL

RT. 208 (COURTHOUSE ROAD) IMPROVEMENTS

SPOTSYLVANIA COUNTY SCHOOL BOARD

SPOTSYLVANIA COUNTY, VIRGINIA

Landscape Architect Quinn Evans Architects

1840 West Broad Street, Suite 400 Richmond, Virginia 23220

Phone: 804-788-4774

Civil Timmons Group

1001 Boulders Parkway Richmond, Virginia 23225

Phone: 804-200-6500

RT. 208 (COURTHOUSE ROAD) IMPROVEMENTS 11/21/2023

TABLE OF CONTENTS 000200 - 1

TABLE OF CONTENTS

PROJECT MANUAL - VOLUME 1 of 2

000100 TITLE PAGE

000200 TABLE OF CONTENTS

000300 LIST OF DRAWINGS

BIDDING REQUIREMENTS

000500 * INSTRUCTIONS TO BIDDERS:

AIA DOCUMENT A701, 1997 ELECTRONIC EDITION

000600 SUPPLEMENTARY INSTRUCTIONS TO BIDDERS

000700 BID FORM, INVITATION FOR BIDS & ATTACHMENTS

000800 * BID BOND

AIA DOCUMENT A310, 2010 ELECTRONIC EDITION

CONTRACT DOCUMENTS

001000 * STANDARD FORM OF AGREEMENT BETWEEN OWNER AND CONTRACTOR:

AIA DOCUMENT A101, 2017 ELECTRONIC EDITION

001100 SPOTSYLVANIA COUNTY SCHOOL BOARD - GENERAL CONDITIONS OF THE

CONTRACT FOR CONSTRUCTION

001200 * PERFORMANCE AND PAYMENT BOND:

AIA DOCUMENT A312, 2010 ELECTRONIC EDITIONS

001300 SAMPLE FORMS

* INCLUDED BY REFERENCE ONLY, FULL DOCUMENT NOT INCLUDED IN

PROJECT MANUAL

REFERENCE DOCUMENTS AND REPORTS

001500 GEOTECHNICAL ENGINEERING REPORT & ADDENDUM:

TIMMONS GROUP DATED MARCH 15, 2022

ADDENDUM DATED FEBRUARY 23, 2023

001600 SPOTSYLVANIA MIDDLE SCHOOL � ADDITIONS AND RENOVATIONS

PHASING PLANS � INCLUDED FOR REFERENCE

DIVISION 01 - GENERAL REQUIREMENTS

010200 GENERAL SITEWORK REQUIREMENTS

011000 SUMMARY OF WORK

012110 SITEWORK ALLOWANCES

012600 CONTRACT MODIFICATION PROCEDURES

012900 PAYMENT PROCEDURES

013100 PROJECT MANAGEMENT AND COORDINATION

013200 CONSTRUCTION PROGRESS DOCUMENTATION

013233 PHOTOGRAPHIC DOCUMENTATION

013300 SUBMITTAL PROCEDURES

013310 CADD/ELECTRONIC FILE TRANSFER AGREEMENT

014000 QUALITY REQUIREMENTS

014100 SPECIAL INSPECTION SERVICES

017300 EXECUTION

017700 CLOSEOUT PROCEDURES

017839 PROJECT RECORD DOCUMENTS

DIVISION 02 - EXISTING CONDITIONS

024113 SELECTIVE SITE DEMOLITION

TABLE OF CONTENTS 000200 - 2

DIVISION 31 � EARTHWORK

311000 SITE CLEARING

312000 EARTHWORK

312500 EROSION CONTROL

DIVISION 32 � EXTERIOR IMPROVEMENTS

321216 ASPHALT PAVEMENT

321313 SITE CONCRETE

321700 PAVEMENT MARKINGS, SIGNS AND SPECIALTIES

329113 SOIL PREPARATION

329200 TURF AND GRASSES

329300 PLANTS

DIVISION 33 � UTILITIES

331000 EXTERIOR WATER SYSTEM

334100 STORM DRAINAGE

END OF TABLE OF CONTENTS

LIST OF DRAWINGS 000300 - 1

LIST OF DRAWINGS

CIVIL DRAWINGS

R1.00 COVER SHEET

R1.01 OVERALL PLAN

R1.02 ALIGNMENT DATA AND SURVEY DATA

R2.00 TYPICAL SECTIONS

R2.01 TYPICAL SECTIONS

R2.02 GENERAL NOTES

R2.03 DRAINAGE AREA MAPS

R2.04 DRAINAGE AREA MAPS

R2.05 EROSION & SEDIMENT CONTROL NOTES & DETAILS

R2.06 EROSION & SEDIMENT CONTROL NOTES & DETAILS

R2.07 EROSION & SEDIMENT CONTROL NOTES & DETAILS

R2.08 EROSION & SEDIMENT CONTROL

R2.09 EROSION & SEDIMENT CONTROL

R2.10 SOIL SURVEY MAP

R2.11 ROADSIDE DEVELOPMENT SHEET

R2.12 PAVEMENT MARKING AND SIGNAGE SHEET

R2.13 PAVEMENT MARKING AND SIGNAGE SHEET

R2.14 TRANSPORTATION MANAGEMENT PLAN

R2.15 AUTOTURN EXHIBIT

R2.16 UTILITY NOTES AND DETAILS

R3.00 ROADWAY PLAN

R3.01 ROADWAY PROFILE

R3.02 ENTRANCE SIGHT DISTANCE

R3.03 ENTRANCE GRADING PLAN

R4.00 ROADWAY PLAN

R4.01 ROADWAY PROFILE

R4.02 ENTRANCE SITE DISTANCE

R4.03 INTERSECTION GRADING PLAN

R5.00 DRAINAGE DESCRIPTIONS & STORM SEWER PROFILES

R5.01 DRAINAGE CALCULATIONS

R5.02 DRAINAGE CALCULATIONS

R6.00 CROSS SECTIONS

R6.01 CROSS SECTIONS

R6.02 CROSS SECTIONS

R6.03 CROSS SECTIONS

R6.04 CROSS SECTIONS

LANDSCAPE DRAWINGS

L100 LANDSCAPE PLAN

L101 LANDSCAPE PLAN DETAILS

L102 LANDSCAPE PLAN DETAILS

L103 LANDSCAPE PLAN DETAILS

L200 PLANTING PLAN

L201 PLANTING DETAILS

E602-1 ELECTRICAL SITE PHOTOMETRICS

END OF LIST OF DRAWINGS

SPOTSYLVANIA MIDDLE SCHOOL � ADDITIONS & RENOVATIONS FEBRUARY 23, 2023

SUPPLEMENTARY INSTRUCTIONS TO BIDDERS 000600-1

SUPPLEMENTARY INSTRUCTIONS TO BIDDERS

A. General

The following supplements modify, change, delete from or add to the "Instructions to Bidders," AIA Document A701, 1997. Where a portion of the Instructions to Bidders is modified or deleted by these Supplementary Instructions, the unaltered provisions of the Instructions to Bidders shall remain in effect.

B. Article 3.3: Substitutions

3.3.2: Delete this paragraph in its entirety and substitute the following: �3.3.2 No substitutions shall be considered prior to receipt of Bids.�

3.3.3: Delete this paragraph.

3.3.4: Delete this paragraph.

END OF SUPPLEMENTARY INSTRUCTIONS TO BIDDERS

BID FORM

Project: Spotsylvania Middle School � RT. 208 (Courthouse Road) Improvements Project Spotsylvania County Public Schools

Bid Request No. 01092024-1400

From: (Bidder�s Name & Address)

Date:

The Bidder shall have bid and completed projects of comparable nature, size, complexity, and construction cost. The bidder shall submit with its bid a completed AIA Document A305, Contractor�s Qualifications Statement, which shall document how the applicable projects meet or exceed the size, complexity, and nature of this project; an includes details of the management staff and self-performed activities associated with the referenced projects. Only those projects for which the Bidder performed the work as General Contractor should be included in the AIA A305 Document.

The Undersigned, having carefully examined the drawings and specifications entitled:

�Spotsylvania Middle School � RT. 208 (Courthouse Road) Improvements Project� and dated November 21, 2023, as well as the premises and conditions affecting the work, proposes to furnish all materials, labor, equipment, and services called for by them for a lump sum consideration of:

TOTAL BID AMOUNT (Base Bid + Sitework Unit Price Allowance)

Bidder must include Bid Summary Form with bid

The Total Bid Amount includes all Work required by the Bid Documents for this project, Spotsylvania Middle School � RT.

208 (Courthouse Road) Improvements Project in strict accordance with the drawings and specifications, for the sum of:

$ ________________________________________________________________________ (Figures Only)

Bidder must include Excel sheet with bid

Contract award will be based on the TOTAL BID AMOUNT in the Bid Form plus any Additive Bid Items the Owner in its discretion decides to award to the lowest responsive, responsible bidder whose Bid provides the lowest total project cost to the Owner.

The Owner reserves the right to reject any and all bids, to waive any informality, and to award the contract in the best interest of the Owner. If the lowest responsible bid exceeds the project construction budget, the Owner reserves the right to negotiate with the lowest bidder per Section 2.2-4318 of the Code of Virginia.

TIME OF CONSTRUCTION

The undersigned agrees to Substantially Complete the Project no later than July 31, 2025.

Work shall not be carried out during the School Year.

Refer to 011000 - Summary of Work for Optional Phasing. If Contractor carries out project in Phases:

1. For Phase 1 the work shall be Substantially Complete no later than July 31, 2024.

2. For Phase 2 the work shall be Substantially Complete no later than July 31, 2025.

RECEIPT OF ADDENDA

The following Addenda are acknowledged (if no Addenda are issued, write the word "none"):

ADDENDUM # DATE

BID SECURITY

Attached hereto is a Bid Bond (AIA Document A310) for 5% of the undersigned base bid made payable to the Spotsylvania County School Board.

CERTIFICATION OF CRIMES AGAINST CHILDREN

See Attachment C included in the Invitation For Bid form. Attachment C must be signed and included with this Bid Form.

BIDDER'S REPRESENTATION

By the act of submitting a bid for the proposed contract, the Bidder represents that:

1. The Bidder and all subcontractors the Bidder intends to use have carefully and thoroughly reviewed the drawings, specifications and other construction contract documents and have found them complete and free from ambiguity and sufficient for the purposes intended; and further that,

2. The Bidder and all workman, employees, and subcontractors the Bidder intends to use are skilled and experienced in the type of construction represented by the construction contract documents bid upon; and further that,

3. Neither the Bidder or any of the Bidder's employees, agents, intended suppliers or subcontractors have relied on any verbal representations, allegedly authorized or unauthorized from the Owner, or the Owner's employees or agents including architects, engineers, or consultants, in the assembling of the bid figure; and further that,

4. The bid figure is based solely upon the construction contract documents and properly issued written addenda and not upon any other written representation.

AGREEMENT TO EXECUTE CONTRACT

If notified of the acceptance of this Bid within thirty (30) calendar days after the date fixed for the opening of the bids, the undersigned agrees to execute and deliver to the Owner the Contract and Contractor's Bonds within five (5) calendar days thereafter, and to faithfully and properly complete the work with the best interest of the Owner, the safety of the public and in accordance with first class workmanship.

The Undersigned agrees, if awarded the Contract, to comply with all provisions regarding commencement, performance, completion, and acceptance of the work described in the above-mentioned specifications and as stipulated in his proposal and the construction contract. In case of failure on his part to execute the said contract and bond and commence work thereon, the check or bid bond shall be paid as liquidated damages for such failure; otherwise, the check or bid bond accompanying this proposal shall be returned to the Undersigned.

It is agreed that the Undersigned has complied with and/or will comply with all requirements concerning licensing and with all other Local, State and National Laws and that no legal requirement has been or will be violated in making or accepting this proposal, in awarding the contract to him and/or in the prosecution of the work required there under.

The Undersigned is a licensed Class Contractor in accordance with Section 2.2-4330, Code of Virginia, as amended, certificate number , dated .

Under Section 2.2-4354, Code of Virginia, an individual contractor is required to furnish his social security number and a proprietorship, partnership and corporation is required to furnish their employer identification numbers to the County of Spotsylvania. Please indicate this information on this Bid Form as follows:

Social Security Number:

Federal Employer Identification Number:

By bidding in response to this invitation, the Bidder represents that in the preparation and submission of this Bid, said Bidder did not, either directly or indirectly, enter into any combination or arrangement with any person, firm or corporation or enter into any agreement, participate in any collusion, or otherwise take any action in the restraint of free, competitive bidding in violation of the Sherman Act (15 U.S.C. Section 1) or Section 2.2-4340 of the Code of Virginia.

The Undersigned declares that this firm is:

A Corporation organized and existing under the laws of the state of______.

A Partnership consisting of

The Undersigned declares that the person or persons signing this proposal is/are fully authorized to sign the proposal on behalf of the firm listed and to fully bind the firm listed to all the conditions and provisions thereof. It is agreed that no person or persons or company other than the firm listed below or as otherwise indicated hereinafter has any interest whatsoever in this proposal of the Contract that may be entered into as a result thereof and that in all respects the proposal is legal and fair, submitted in good faith without collusion or fraud.

Respectfully submitted this day of , 2023

(Name of Firm)

(Mailing Address of Firm)

(City/State/Zip Code of Firm)

(Phone Number)

(By)

Spotsylvania Middle School - RT. 208 (Courthouse Road) Improvements

Bid Summary Form

Date:

Bid Request No. 01092024-1400

ITEM NO. ITEM DESCRIPTION Total

1 BASE BID AMOUNT

2 Site Work Unit Price Allowance - Additional Excavation

TOTAL BID AMOUNT:

Base Bid + Sitework Unit Price Allowance

Invitation for Bid (IFB)

IFB NUMBER 01092024-1400

TITLE Spotsylvania Middle School � RT. 208

(Courthouse Road) Improvements Project

ISSUE DATE December 1, 2023

PURCHASE OFFICER Jamie C. Pitts, VCA/O, VCARM

EMAIL ADDRESS jpitts@spotsylvania.k12.va.us

Spotsylvania County Schools Procurement

Office

8020 River Stone Drive

Fredericksburg, VA 22407 Phone: 540-834-2500

Fax: 540-834-2559

PHONE 540-834-2500 FAX 540-834-2559

SOLICITATION DUE

DATE

Sealed Bids Will Be Received from qualified Contractors Until January 9, 2024 @ 2:00 PM., Eastern Standard Time (EST), for the Spotsylvania Middle School � RT 208 (Courthouse Road) Improvements Project

NON-

MANDATORY

PRE-BID

A Non-Mandatory pre-bid conference will be held at 11:30 AM Tuesday, December 12, 2023 at the physical work location of the improvement project: Spotsylvania Middle School, 8801 Courthouse Rd. Spotsylvania, VA 22553.

CONTRACT TERM Contract Term will be from the date of Notice to Proceed through July 31, 2025.

BID

SUBMISSION

The School Board of the County of Spotsylvania, herein referred to as �SBCS� or �Owner�, will not accept unsealed, facsimile and/or solely electronic bids. Bids will be received until 2:00 pm, local prevailing time, as per the Official Purchasing Timeclock on January 9, 2024. Bids must be received by the Procurement Department prior to, or by the date/time noted above. SBCS will not accept Bids after that date and time. Bids received in the Procurement Department after the date and time prescribed will not be considered for evaluation and will be returned, unopened, to the Vendor. It shall be the Vendor�s responsibility to ensure his/her Bid has been received by the Procurement Department on or before the deadline published. SBCS is not responsible for delays in the Postal Service or other methods of delivery.

METHOD OF

AWARD

Contract Award will be based on the Total Bid Amount on the bid form plus any Additive Bid Items the Owner, in its discretion, decides to award to the lowest responsive and responsible bidder whose Bid provides the lowest total project cost to the Owner.

INQUIRIES All technical inquiries for information should be directed to Kylan Shirley, AIA at Quinn Evans Architects, email:

kshirley@quinnevans.com. All questions regarding the IFB must be received in writing by email, subject: �Questions regarding IFB

#01092024-1400� on or before December 22, 2023 no later than 12:00 pm. Spotsylvania County Public Schools will not be bound by verbal responses to questions.

TERMS &

CONDITIONS

This solicitation is subject to the provisions of the Spotsylvania Public Schools Invitation for Bids (IFB) and any addenda, attachments, exhibits, revisions, or amendments thereto, which are hereby incorporated into this Bid in their entirety. If not attached, a copy of these terms and conditions is available for review at the Procurement Office. General Conditions of the Contract for Construction, attached, shall also be part of your Bid. The IFB Package is available at no charge on the Commonwealth of

Virginia�s electronic procurement system, eVA. www.eva.virginia.gov. Please be observant of all IFB instructions and specifications.

By executing this IFB cover sheet, bidder acknowledges that they have read this IFB, understand it, and agree to be bound by, SBCS�s general construction terms and conditions. The undersigned Contractor hereby offers and agrees to furnish all goods and services required by this IFB and certifies that all information it has provided in response to this IFB is true, correct, and complete. The undersigned declares they are fully authorized to sign on behalf of the firm listed and to fully bind the firm to all conditions and provisions herein. It is agreed that no person or persons or company other than the firm listed below or as otherwise indicated hereinafter has any interest whatsoever in this proposal of the Contract that may be entered into as a result thereof and that in all respects the proposal is legal and fair, submitted in good faith without collusion or fraud.

VENDOR INFORMATION

Name of firm: Date:

Address of firm: ZIP:

By (signature in blue ink):

Name (print): Title (print): Phone:____________________

Email address: _____________ State Corporation Commission Number: _______________ (must be active/current)

In accordance with Virginia Code § 2.2-4343.1, as amended, Spotsylvania Public Schools does not discriminate against faith-based organizations. SBCS does not discriminate against any Vendor because of race, religion, color, sex, sexual orientation, gender identity, national origin, age, disability, or any other basis prohibited by state law.

Table of Contents

A. SCOPE OF WORK

B. PROJECT DOCUMENTS

C. CALENDAR OF EVENTS

D. BID OPENING

E. VISITS TO THE SITE

F. REQUIREMENTS

1. ATTACHMENT A: General Construction Terms and Conditions

2. ATTACHMENT B: Contractor Information Submissions

3. ATTACHMENT C: Certificate of Compliance Involving Crimes against Children

4. ATTACHMENT D: Insurance Specifications Spotsylvania County Schools

5. ATTACHMENT E: Contractor References

6. ATTACHMENT F: Bid Bond

7. ATTACHMENT G: Workers Compensation Certificate of Coverage

8. ATTACHMENT H: State Corporation Commission Form

9. ATTACHMENT I: Contractors Qualifications Statement

NOTE TO PROSPECTIVE BIDDERS:

● By submitting a Bid, the Contractor:

o Agrees to abide by all conditions of this Invitation for Bid (IFB) and certifies that the Contractor is authorized to sign this Bid;

o Certifies that the accompanying Bid is not the result of, or affected by, any unlawful act of collusion with another person or company engaged in the same line of business or commerce, or any act of fraud punishable under Virginia Code § 18.2-498.1, et seq. Furthermore, the Contractor understands that fraud and unlawful collusion are crimes under the Virginia Governmental Frauds Act, the Virginia

Government Bid Rigging Act, the Virginia Antitrust Act, and Federal Law, and can result in fines, prison sentences, and civil damage awards; and o Certifies that the accompanying Bid is in compliance with applicable provisions of the State and Local

Government Conflict of Interests Act (Virginia Code § 2.2-3100, et seq.). Specifically, without limitation, no County employee or a member of the employee�s immediate family shall have a proscribed personal interest in a contract; and that the accompanying Bid is in accordance with applicable provisions of the Virginia Public Procurement Act, Art. 6 Ethics in Public Contracting

(Virginia Code § 2.2-4367, et seq.), and any other applicable law as set forth therein.

● Please note the meaning of the following terms as used in this IFB:

The term �Contractor� as referenced in this solicitation refers to the individual or firm preparing and submitting a Bid in response to this Invitation for Bids. The term �Contractor� or �Vendor� refers to an individual or firm that has entered into an agreement to provide goods or services to Spotsylvania Public

Schools, Virginia, herein referred to as �SBCS�.

In addition, �Vendor� or �Contractor� also refers to a firm who, when awarded the contract, will be responsible for the good and services required, as a result of this solicitation

A. SCOPE OF WORK

SBCS is requesting Bids from Offerors to provide the most practical, time effective and cost-efficient solution to renovate Spotsylvania Middle School. The description of services shall establish minimum requirements and expectations. Spotsylvania County Public Schools intends to award to one Contractor but expressly reserves the right to reject any or all bids, to waive any informality or irregularity in the bids received, and to award a bid to be in the best interests of Spotsylvania County Public Schools.

Bids shall be based on the drawings and specifications provided by Quinn Evans.

SBCS will accept proposals from all Contractors qualified under the terms of the enclosed documents and those Contractors who attend the mandatory pre-bid conference.

B. PROJECT DOCUMENTS

Beginning Thursday, December 1,, 2023 electronic documents will be available on the e-VA procurement website https://eva.virginia.gov/i-buy-for-virginia.html

C. CALENDAR OF EVENTS

Advertise Bid December 1, 2023

Non-Mandatory pre-bid meeting/site visit December 12, 2023 (11:30 AM)

Receive Written Inquiries (no later than) December 22, 2023 (12:00 PM)

Receive Bids January 9, 2024 (2:00 PM)

D. BID OPENING

The Procurement Manager will virtually open bids via a virtual meeting/conference call line at 2:15 PM on

January 9, 2024. The following link may be used to listen to the bid opening results:

Meeting ID meet.google.com/jvz-raog-dnx

Phone Numbers

(US)+1 470-499-4025

PIN: 983 712 616#

E. VISITS TO THE SITE

Visits to the site during the bidding period can be arranged through the Construction Division of

Spotsylvania County Schools. Contact Rusty Davis, (540) 845-6729

F. REQUIREMENTS

No bid can be withdrawn after the time set for the receipt of bids and for ninety days thereafter except as provided under Chapter 7, Section 2.2-4330, of the Code of Virginia, as follows: The bidder shall give notice in writing of his claim or right to withdraw his bid within two business days after the conclusion of the bid opening procedure and shall submit original work papers with such notice. The notice and the original working papers shall be given to the Owner, to the attention of Jamie C. Pitts, VCA/VCO/VCARM, Procurement Manager, 8020 River Stone Drive, Fredericksburg, VA 22407, within such period.

Either a cashier's or certified check must accompany bids or an acceptable bid bond in the amount of five percent (5%) of the base bid, made payable to School Board of the County of Spotsylvania.

Bidder/Contractor must be a licensed Class A contractors in the Commonwealth of Virginia in accordance with Title 54.1, Chapter 11, of the Code of Virginia as amended; and meet requirements of Title 2.2, Chapter 43, Paragraph 2.2-4311, Employment Discrimination Prohibitions and Paragraph 2.2-4312, Drug

Free Workplace. Bidder/Contractor must have a current/active State Corporation Commission (SCC) number on file prior to submission of the bid.

ATTACHMENT B

CONTRACTOR INFORMATION SUBMISSIONS:

Ordering Information: Please specify the correct legal business name, contact person, address, phone and fax numbers that should be used for all purchase order submittals by SBCS.

Legal Business Name:

Address:

City, State, Zip:

Contact:

Phone: Fax: E-mail:

Tax ID# / FIN:

Remittance Information: (Provide only if different from ordering address) Please specify the correct legal business name, address, phone and fax numbers that should be used as the remittance address by SBCS.

Legal Business Name:

Address:

City, State, Zip:

If Remittance Information is left blank, remittance will be sent to the Ordering Address indicated above.

Section 2.2-4311.2, Code of Virginia Any Bidder that is organized as a stock or nonstock corporation, limited liability company, business trust, or limited partnership or registered as a registered limited liability partnership shall be authorized to transact business in the Commonwealth as a domestic or foreign business entity if so required by Title 13.1 or Title 50 or as otherwise required by law. The Bidder is to include with its proposal either the identification number issued to it by the State Corporation Commission or a statement describing why the Bidder is not required to be so authorized.

This attachment MUST be filled out and submitted with your bid to be considered

Statement:

ATTACHMENT C

SCHOOL BOARD OF THE COUNTY OF SPOTSYLVANIA

CERTIFICATE OF COMPLIANCE INVOLVING CRIMES AGAINST CHILDREN

Contractor acknowledges that the implementation of this contract requires Contractor and Contractor�s employees to have direct contact with Spotsylvania County Schools� students. Therefore, Contractor hereby certifies that neither Contractor or subcontractors nor, to the best of Contractor�s knowledge, its employees who will have such contact, have been convicted of a felony or any offense involving the sexual molestation or physical or sexual abuse or rape of a child.

For the purposes of this certification, "direct contact with students" means being in the presence of students on school property during regular school hours or during school sponsored activities.

Contractor understands that, pursuant to Code of Virginia §22.1-296.1(C), making a materially false statement in this Certification is a Class 1 misdemeanor and, upon conviction, the fact of such conviction shall be grounds for the revocation of the contract to provide such services and, when relevant, the revocation of any license required to provide such services. Spotsylvania County

Public Schools shall not be liable for materially false statements regarding the certifications required under this Contract.

We agree that we will not hire any person whose background check reveals that they have been convicted of a felony, a class 1 misdemeanor, a crime of moral turpitude (lying, cheating or stealing), or any offense involving the sexual molestation, physical or sexual abuse or rape of a child. We also agree that, after specific inquiry of any potential employee, we will not hire any person for this contract who has been the subject of a founded case of child abuse and neglect.

As a condition of any Contract awarded and prior to Notice of Award, the Bidder/Contractor must certify, by executing Attachment

C, that neither the Contractor, any employee of the Contractor, nor any other person who will provide services under the Contract and will have direct contact with students on school property during regular school hours or school-sponsored activities, have been convicted of a felony or any offense involving the sexual molestation or physical or sexual abuse or rape of a child. Bidder further acknowledges that such certification shall be binding on the Bidder/Contractor throughout the term of any Contract, including renewals or extensions, thereof, and agrees to provide immediate notice to PWCS of any event which might render such certification untrue, including the arrest indictment, or investigation of any individual providing such services. Bidder/Contractor acknowledges that, pursuant to the Code of Virginia §22.1-296.1 (A), any person making a materially false statement on this certification, shall be guilty of a Class 1 misdemeanor, and upon conviction, the fact of such conviction shall be grounds for revocation of the contract or purchase order.

Company Name

Print Name Title

Signature Date

This attachment MUST be filled out and submitted with your bid to be considered

ATTACHMENT D

INSURANCE SPECIFICATIONS

Spotsylvania County Schools

The Successful Bidder shall carry Liability Insurance in the amount specified below, including contractual liability assumed by the Successful Bidder, and shall deliver a Certificate of Insurance from carriers licensed to do business in the Commonwealth of Virginia. The Certificate shall show School Board of the County of Spotsylvania (herein referred to as SBCS), named as an additional insured for the Commercial General Liability coverage and the

Commercial Excess/Umbrella coverage. The coverage shall be provided by a carrier(s) rated not less than �A-�with a financial rating of at least VII by

A.M. Bests or a rating acceptable to the SBCS. In addition, the insurer shall agree to give the Procurement Manager at SBCS, 30 days� notice of its decision to cancel coverage anytime during the contract period or renewal periods. Each renewal period, the Contractor shall send updated certificates of insurance with the corresponding coverage dates of the renewal period.

WORKERS� COMPENSATION:

Statutory Virginia Limits

Employers� Liability Insurance - $100,000 for each Accident by employee

$100,000 for each Disease by employee

$500,000 policy limit by Disease

COMMERCIAL GENERAL LIABILITY � COMBINED SINGLE LIMIT:

$1,000,000 each occurrence including contractual liability for specified agreement

$2,000,000 General Aggregate (other than Products/Completed Operations)

$2,000,000 General Liability-Products/Completed Operations

$1,000,000 Personal and Advertising injury

$ 100,000 Fire Damage Legal Liability

$1,000,000 Abuse and Molestation Coverage

COMMERCIAL:

Excess/Umbrella Liability $5,000,000 per occurrence

NOTE 1: The commercial general liability insurance shall include contractual liability. The contract documents include an indemnification provision(s).

The School Board of the County of Spotsylvania makes no representation or warranty as to how the Successful Bidder�s insurance coverage responds or does not respond. Insurance coverages that are unresponsive to the indemnification provision(s) do not limit the Successful Bidder�s responsibilities outlined in the contract documents.

NOTE 2: The intent of this insurance specification is to provide the coverage required and the limits expected for each type of coverage. This insurance shall apply as primary insurance with respect to any other insurance or self-insurance programs afforded to the School Board of the County of

Spotsylvania. This policy shall be endorsed to be primary with respect to the additional insured.

NOTE 3: Title 65.2 of the Code of Virginia requires every employer who regularly employs three or more full-time or part-time employees to purchase and maintain workers' compensation insurance. If you do not purchase a workers� compensation policy, a signed statement is required documenting that you are in compliance with Title 65.2 of the Code of Virginia.

NOTE 4: The Certificate Holder Box shall read as follows:

School Board of the County of Spotsylvania

8020 River Stone Drive

Fredericksburg, VA 22407

CERTIFICATE OF INSURANCE MUST BE SUBMITTED WITH BID

ATTACHMENT E

CONTRACTOR REFERENCES:

1. QUALIFICATION OF CONTRACTOR: The Contractor shall have the capability and the capacity in all respects to fully satisfy all the contractual requirements.

2. YEARS IN BUSINESS: Indicate the length of time the Contractor has been in business providing the goods/services in this solicitation: Years______ Months ______

3. REFERENCES: Contractors shall provide a listing of no less than three (3) references for which The Company has provided specified goods/services of the same or greater scope in a school setting within the last five (5) years.

Referring firm should provide (on company letterhead) name of firm, address, phone number, email and contact information. The reference should include a statement of work performed by the Contractor from the referring firm.

4. SBCS cannot be a reference. SBCS shall have the option of checking discovered references in addition to references provided by the Bidder and must be able to contact all references without notification to the Bidder.

The required references must be submitted with your bid to be considered

ATTACHMENT F

BID BOND

IFB # 01092024-1400

IFB Title: Spotsylvania Middle School � RT. 208 (Courthouse Road) Improvements Project

KNOW ALL MEN BY THESE PRESENTS: That the Contractor (�Principal�) whose principal place of business is located at and

(�Surety�) whose address for delivery of �Notices� is located at are held and firmly bound unto the School Board of the County of Spotsylvania, the Owner

(�Obligee�) in the amount of five percent (5%) of the Total Amount Bid by Principal, for the payment whereof, Principal and Surety bind themselves, their heirs, executors, administrator, successors and assigns, jointly and severally, firmly by these presents.

WHEREAS, the Principal has submitted a bid for :

NOW, THEREFORE the conditions of this obligation are as follows. This Bid Bond shall guarantee that the

Principal will not withdraw his bid during the period of sixty (60) days following the opening of bids; that if his bid is accepted, Principal will enter into a formal contract with Owner in accordance with the Contract between Owner and Contractor included as part of the Invitation for Bids (Bidding Documents); that Principal will submit a properly executed and authorized Bid Bond on the forms included in the Bidding Documents;

and that in the event of the withdrawal of said bid within said period, or failure to enter into said contract and give said bonds within ten (10) days after Principal has received notice of acceptance of his bid, Principal and Surety shall be jointly and severally liable to the Owner for the difference between the amount specified in said bid and such larger amount for which the Owner may contract with another party to perform and work covered by said bid, up to the amount of the bid guarantee. The amount represents the damage to the Owner on account of the default of the bidder in any particular thereof.

The Surety represents to the Principal and to the Obligee that it is legally authorized to do business in the

Commonwealth of Virginia.

Signed and sealed this day of , 20 .

By: (SEAL)

Witness Contractor / Principal

Printed Name: ______________________

Title: ____________________

By: (SEAL)

Witness Surety

Printed Name: ______________________

Title: ____________________

By: ____________________

Attorney-in-Fact

Printed Name: _________________________

AFFIDAVIT AND ACKNOWLEDGEMENT OF ATTORNEY-IN-FACT

COMMONWEALTH/STATE OF ,

CITY /COUNTY of , to wit:

I, the undersigned notary public, do certify that ______________________, whose name is signed to the foregoing bid bond in the amount of five percent (5%) of the Total

Bid Amount and which names School Board of the County of Spotsylvania, as Obligee, personally appeared before me today in the above jurisdiction and made oath that he is the attorney-in-fact of

__________________ , a corporation which is the Surety in the foregoing bond, that he is duly authorized to execute on the above

Surety�s behalf the foregoing bond pursuant to the Power of Attorney noted above, and on behalf of the above Surety, he acknowledged the foregoing bond before me as the above Surety�s act and deed. She/he has further certified that her/his Power of Attorney is recorded in the Clerk�s Office of the Circuit Court of ___________________, Virginia and has not been revoked.

Given under my hand this day of , 20 .

NOTARY PUBLIC

Printed Name:

Notary Registration No. __________________________

My commission expires: _____________________

ATTACHMENT G

Workers Compensation Certificate of Coverage

Per Virginia Code Section 2.2-4332 no contractor shall perform any work on a construction project for Spotsylvania County Public Schools unless the contractor (i) has obtained, and continues to maintain for the duration of the work, workers' compensation coverage required pursuant to the provisions of Chapter 8 (§ 65.2-800 et seq.) of Title 65.2 and (ii) provides prior to the award of contract evidence of such coverage.

Evidence of coverage must be provided prior to commencement of Work. This form must be completed and returned to Spotsylvania County Public Schools.

The undersigned organization stipulates that it:

A. has workers' compensation insurance and is in compliance with the Workers'

Compensation statutes of the Commonwealth of Virginia.

___________Yes __________No

Insurance Company ___________________

Policy expiration date ___________________

B. is self-insured for workers' compensation. Yes No

Signed by: _______________________

Title: _______________________

Company Name: _______________________

Address:

This form must be submitted with your bid to be considered

Spotsylvania Middle School � RT. 208 (Courthouse Road) Improvements Project

December 1, 2023

BID FORM 000700 - 17

ATTACHMENT H

STATE CORPORATION COMMISSION FORM

This form must be completed and returned with the proposal.

Virginia State Corporation Commission (�SCC�) registration information: The undersigned Offeror:

is a corporation or other business entity with the following SCC identification number:

-OR-

is not a corporation, limited liability company, limited partnership, registered limited liability partnership, or business trust

-OR-

is an out-of-state business entity that does not regularly and continuously maintain as part of its ordinary and customary business any employees, agents, offices, facilities, or inventories in Virginia (not counting any employees or agents in Virginia who merely solicit orders that require acceptance outside Virginia before they become contracts, and not counting any incidental presence of the offeror in Virginia that is needed in order to assemble, maintain, and repair goods in accordance with the contracts by which such goods were sold and shipped into Virginia from offeror�s out-of-state location)

-OR-

is an out-of-state business entity that is including with this proposal an opinion of legal counsel which accurately and completely discloses the undersigned offeror�s current contacts with Virginia and describes why those contacts do not constitute the transaction of business in Virginia within the meaning of § 13.1-757 or other similar provisions in Titles

13.1 or 50 of the Code of Virginia.

**NOTE** >> Check the following box if you have not completed any of the foregoing options but currently have pending before the SCC an application for authority to transact business in the Commonwealth of Virginia and wish to be considered for a waiver to allow you to submit the SCC identification number after the due date for proposals (the

Commonwealth reserves the right to determine in its sole discretion whether to allow such waiver):

Signature: _________________________________ Date: __________________

Printed Name: __________________________ Title: ___________________

Name of Firm:

GENERAL CONDITIONS OF THE CONTRACT FOR CONSTRUCTION 001100-1

SPOTSYLVANIA COUNTY

SCHOOL BOARD

GENERAL CONDITIONS

OF THE

CONTRACT

FOR

CONSTRUCTION

GENERAL CONDITIONS OF THE CONTRACT FOR CONSTRUCTION 001100-2

TABLE OF CONTENTS

ARTICLE 1 GENERAL PROVISIONS

1.1 Basic Definitions 1

1.2 Execution, Correlation and Intent 2

1.3 Ownership and Use of Architect's Drawings, Specifications and Other Documents 4

1.4 Capitalization 5

1.5 Interpretation 5

ARTICLE 2 OWNER

2.1 Definition 5

2.2 Information and Services Required of

the Owner 6

2.3 Owner's Right to Stop the Work 7

2.4 Owner's Right to Carry Out the Work 7

ARTICLE 3 CONTRACTOR

3.1 Definition 8

3.2 Review of Contract Documents and Field

Conditions by Contractor 8

3.3 Supervision and Construction Procedures 10

3.4 Labor and Materials 11

3.5 Warranty 12

3.6 Taxes 14

3.7 Permits, Fees and Notices 14

3.8 Allowances 15

GENERAL CONDITIONS OF THE CONTRACT FOR CONSTRUCTION 001100-3

3.9 Superintendence 16

3.10 Contractor's Construction Schedules 17

3.11 Documents and Samples at the Site 18

3.12 Shop Drawings, Product Data and Samples 18

3.13 Use of Site 19

3.14 Cutting and Patching 20

3.15 Cleaning Up 21

3.16 Access to Work 22

3.17 Royalties and Patents 22

3.18 Indemnification and Covenant Not to Sue 22

3.19 Non-Discrimination 23

3.20 Drug-Free Workplace 23

3.21 Illegal Aliens 24

ARTICLE 4 ADMINISTRATION OF THE CONTRACT

4.1 Architect 24

4.2 Architect's Administration of the Contract 25

4.3 Claims and Disputes 28

4.4 Review of Claims by Architect 32

ARTICLE 5 SUBCONTRACTORS

5.1 Definitions 33

5.2 Award of Subcontracts and Other Contracts

for Portions of the Work 33

5.3 Subcontractual Relations 34

GENERAL CONDITIONS OF THE CONTRACT FOR CONSTRUCTION 001100-4

5.4 Contingent Assignment of Subcontracts 34

ARTICLE 6 CONSTRUCTION BY OWNER OR BY SEPARATE

CONTRACTORS

6.1 Owner's Right to Perform Construction and to

Award Separate Contracts 35

6.2 Mutual Responsibility 35

6.3 Owner's Right to Clean Up 36

ARTICLE 7 CHANGES IN THE WORK

7.1 Changes 37

7.2 Change Orders 38

7.3 Construction Change Directives 39

7.4 Minor Changes in the Work 42

ARTICLE 8 TIME

8.1 Definitions 43

8.2 Progress and Completion 43

8.3 Delays and Extensions of Time 44

ARTICLE 9 PAYMENTS AND COMPLETION

9.1 Contract Sum 45

9.2 Schedule of Values 45

9.3 Applications for Payment 45

9.4 Certificates for Payment 47

9.5 Decisions to Withhold Certification 47

9.6 Progress Payments 48

9.7 Failure of Payment 49

GENERAL CONDITIONS OF THE CONTRACT FOR CONSTRUCTION 001100-5

9.8 Substantial Completion 50

9.9 Partial Occupancy or Use 51

9.10 Final Completion and Final Payment 52

9.11 Liquidated Damages 53

ARTICLE 10 PROTECTION OF PERSONS AND PROPERTY

10.1 Safety Precautions and Programs 54

10.2 Safety of Persons and Property 54

10.3 Emergencies 57

10.4 Hazardous Materials Certification 57

ARTICLE 11 INSURANCE AND BONDS

11.1 Contractor's Insurance 57

11.2 Property Insurance / Builder’s Risk Insurance 61

11.3 Performance Bond and Payment Bond 62

ARTICLE 12 UNCOVERING AND CORRECTION OF WORK

12.1 Uncovering of Work 63

12.2 Correction of Work 63

12.3 Acceptance of Nonconforming Work 65

ARTICLE 13 MISCELLANEOUS PROVISIONS

13.1 Governing Law 66

13.2 Successors and Assigns 66

13.3 Written Notice 66

13.4 Rights and Remedies 66

13.5 Tests and Inspections 67

GENERAL CONDITIONS OF THE CONTRACT FOR CONSTRUCTION 001100-6

13.6 Legal Claims 68

13.7 Cooperation with Governmental Agencies, Public Utilities, Etc. 68

13.8 Records 68

ARTICLE 14 TERMINATION OR SUSPENSION OF THE CONTRACT

14.1 Termination by the Contractor 69

14.2 Termination by the Owner 70

14.3 Suspension or Termination by the Owner for

Convenience 70

01/06/12 GENERAL CONDITIONS OF THE CONTRACT FOR CONSTRUCTION 1

GENERAL CONDITIONS OF THE

CONTRACT FOR CONSTRUCTION

ARTICLE 1

GENERAL PROVISIONS

1.1 BASIC DEFINITIONS

1.1.1 THE CONTRACT DOCUMENTS

The Contract Documents consist of the Agreement between Owner and Contractor (hereinafter the Agreement), Conditions of the Contract (General, Supplementary and other Conditions), Drawings, Specifications, addenda issued prior to execution of the Contract, all sections of the Project Manual, other documents listed in the Agreement and Modifications issued after execution of the Contract. A Modification is (1) a written amendment to the Contract signed by both parties, (2) a Change Order, (3) a Construction Change Directive or (4) a written order for a minor change in the Work issued by the Architect. Unless specifically deleted in the Agreement, the Contract Documents shall include other documents such as bidding requirements (advertisement or invitation to bid, Instructions to Bidders, sample forms, the Contractor's bid and portions of addenda relating to bidding requirements). In the event of a conflict, terms and conditions contained in the Agreement between Owner and Contractor shall take precedence over the terms and conditions contained in these General Conditions, and the terms and conditions in the General Conditions shall take precedence over all other terms and conditions contained in the other Contract Documents. If the Request for Proposals and the Proposal are included in the Contract Documents, then the Request for Proposals shall take precedence over the Proposal, unless specifically agreed otherwise herein.

1.1.2 THE CONTRACT

The Contract Documents form the Contract for Construction. The Contract represents the entire and integrated agreement between the parties hereto and supersedes prior negotiations, representations or agreements, either written or oral. The Contract may be amended or modified only by a written Modification. Except as provided in Paragraph 3.18, nothing contained in the Contract Documents shall be construed to create any contractual relationship (1) between the Architect and the Contractor, (2) between the Owner or the Architect and a Subcontractor or Sub-subcontractor, (3) between the Owner and the Architect, or (4) between any persons or entities other than the Owner and the Contractor. The Architect shall, however, be entitled to performance and enforcement of obligations under the Contract intended to facilitate performance of the Architect's duties.

01/06/12 GENERAL CONDITIONS OF THE CONTRACT FOR CONSTRUCTION 2

1.1.3 THE WORK

The term "Work" means the construction and services required by the Contract Documents, whether completed or partially completed, and includes all other labor, materials, equipment and services provided or to be provided by the Contractor to fulfill the Contractor's obligations. The Work may constitute the whole or a part of the Project.

1.1.4 THE PROJECT

The Project is the total construction of which the Work performed under the Contract Documents may be the whole or a part and which may include construction by the Owner or by separate contractors.

1.1.5 THE DRAWINGS

The Drawings are the graphic, diagrammatic and pictorial portions of the Contract Documents, wherever located and whenever issued, showing the design, location and dimensions of the Work, generally including plans, elevations, sections, details, schedules and diagrams.

1.1.6 THE SPECIFICATIONS

The Specifications are that portion of the Contract Documents consisting of the written requirements for materials, equipment, construction systems, standards and workmanship for the Work, and performance of related services.

1.1.7 THE PROJECT MANUAL

The Project Manual is the volume usually assembled for the Work which may include the bidding requirements, sample forms, Conditions of the Contract and Specifications.

1.1.8 ADDENDA

Addenda record modifications to the drawings and/or Project Manual made prior to the signing of Agreement for the construction of the Project by the Owner and the Contractor.

1.2 EXECUTION, CORRELATION AND INTENT

1.2.1 The Contract Documents shall be signed by the Owner and Contractor as provided in the Agreement. If either the Owner or Contractor or both do not sign all the Contract Documents, the Architect shall identify such unsigned Documents upon request. A copy of the signed set shall be deposited with the Architect.

01/06/12 GENERAL CONDITIONS OF THE CONTRACT FOR CONSTRUCTION 3

1.2.2 Execution of the Contract by the Contractor is a representation that the Contractor has visited the site, become familiar with local conditions under which the Work is to be performed and correlated personal observations with requirements of the Contract Documents.

1.2.3 The intent of the Contract Documents is to include all items necessary for the proper execution and completion of the Work by the Contractor. The Contract Documents are complementary, and what is required by one shall be as binding as if required by all;

performance by the Contractor shall be required only to the extent consistent with the Contract Documents and reasonably inferable from them as being necessary to produce the intended results. Any item of work not specifically mentioned but by custom and usage normally included in order to properly complete the intent of the Contract Documents is to be considered as so included. All work mentioned or indicated in the Contract Documents shall be performed by the Contractor as part of this Contract unless it is specifically indicated in the Contract Documents that such Work is to be done by others. Should the Drawings, Specifications, applicable Federal, State or local Codes, or manufacturer's instructions disagree in themselves or with each other, the Contractor shall provide the better quality or greater quantity of Work unless otherwise directed by written addendum to the Contract.

1.2.4 Organization of the Specifications into divisions, sections and articles, and arrangement of Drawings shall not control the Contractor in dividing the Work among Subcontractors or in establishing the extent of Work to be performed by any trade. The Contractor and all Subcontractors shall refer to all of the Drawings, including those showing primarily the Work of the mechanical, electrical and other specialized trades, and to all of the Sections of the Specifications, and shall perform all Work reasonably inferable therefrom as being necessary to produce the indicated results.

1.2.5 Unless otherwise stated in the Contract Documents, words which have well-known technical or construction industry meanings are used in the Contract Documents in accordance with such recognized meanings, as interpreted by the Architect.

1.2.6 Where codes, standards, requirements and publications of public and private bodies are referred to in the Specifications, references shall be understood to be the latest revision prior to the date of receiving bids, except where otherwise indicated.

1.2.7 All manufactured articles, materials, and equipment shall be applied, installed, connected, erected, used, cleaned, and conditioned in accordance with the manufacturer's written or printed directions and instructions unless otherwise indicated in the Contract Documents.

1.2.8 Test boring or soil test information included with the Contract Documents or otherwise made available to the Contractor was obtained by the Owner for use by the Architect in the design of the Project or Work. Neither the Owner nor the Architect

01/06/12 GENERAL CONDITIONS OF THE CONTRACT FOR CONSTRUCTION 4

represent such information to the Contractor as an accurate or approximate indication of subsurface conditions, and no claim for extra cost or extension of time resulting from a reliance by the Contractor on such information shall be allowed.

1.2.9 Where the Work is to fit with existing conditions or work to be performed by others, the Contractor shall fully and completely join the Work with such conditions or work, unless otherwise specified.

1.2.10 The mechanical and electrical Drawings, except for electrical outlets which are to be located by scale dimensions, are diagrammatic, intending to show general locations and arrangements of piping, wiring, equipment and specialties, and does not necessarily show all required offsets, conditions and appurtenances. All Work shall be accurately laid out and coordinated by the Contractor in cooperation with the trades to avoid conflicts and to obtain a neat and workmanlike installation that will afford maximum practical accessibility for operation, maintenance and headroom. All equipment shall, insofar as possible, be installed in such a manner as will not interfere with architectural or structural portions of the buildings.

1.2.11 No Drawings are intended to be rigid in specific details where…