ADDENDUM #001.pdf

ADDENDUM #001

Solicitation Number: FDC ITB-23-105

Solicitation Title: Temporary Pharmacy Staffing

Bids due by: December 18, 2023, at 2:00 p.m., Eastern Time

Addendum Number: 001

Addendum Date: November 27, 2023

Failure to file a protest within the time prescribed in Section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond, shall constitute a waiver of proceedings under Chapter 120, Florida Statutes. A notice of protest must be filed with the Agency Clerk, Office of General Counsel, 501 South Calhoun Street, Tallahassee, Florida 32399, or by Fax: (850) 922-4355, or by Email: CO-GCAgencyClerk@fdc.myflorida.com.

Please be advised that the information below is applicable to the original specifications of the above-referenced solicitation. Added language to the ITB is highlighted in yellow, while deleted language is stricken.

This Addendum includes the Department’s written answers to Vendors’ written questions received by the deadline.

This Addendum also includes the following changes:

Change No. 1:

Section 4.2, Vendor Responsibilities, is hereby revised as follows:

Upon the Department's request, the Vendor shall respond and provide a Pharmacist or Pharmacy Technician within two (2) Business Days. The Vendor is responsible for the completion of background checks for temporary staff. Background checks must be completed prior to providing services.

Change No. 2:

Section 5.7.1, Basis of Award, is hereby revised as follows:

The Department intends to issue an a single award to the Responsible Vendor who submits a Responsive Bid with the lowest Grand Total Price, as evidenced in Attachment I, Price Sheet. A Vendor must bid on all service locations for its Bid to be considered responsive.

In the event the Responsible Vendor with the lowest Grand Total Price is found non-responsive, the Department may proceed to the next Responsive Bid from a Responsible Vendor with the next lowest Grand Total Price and continue the award process.

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mailto:CO-GCAgencyClerk@fdc.myflorida.com

Addendum #001 2 FDC ITB-23-105

Responses to Written Questions

FDC ITB-23-105

Temporary Pharmacy Staffing

Question Number

Question Answer

Can you tell me which types of pharmacy staff are needed, like pharmacists or just pharmacy technicians?

The Department is seeking Pharmacists and Pharmacy Technicians in accordance with Section 4.1, Specifications, of the ITB.

Can we obtain a copy of the winning proposal from previous years?

The previous Bid Tabulation for FDC ITB-20-026, Temporary Pharmacy Staffing, can be viewed at:

https://www.myflorida.com/apps/vbs/vbs_www.ad_r2.view_ad?advertiseme nt_key_num=157246.

3 What is the estimated budget of the contract? The Department’s budget will be based on Bids received from the ITB.

Please provide the total number of temporary staff (Pharmacists and Pharmacy Technicians) working on the current assignment.

Positions vary based on the Department’s needs. The Department currently staffs four (4) Temporary Pharmacy Technicians and one (1) Temporary Pharmacist.

5 Will this ITB result in a single award or multiple awards? Please see Change No. 2 of this Addendum.

6 What is the average length of the assignment?

The Department is seeking Temporary Pharmacists and Pharmacy Technicians on an as-needed basis. The length of the assignment varies based on the Department’s needs.

7 Is it mandatory to have a local office? No, a local office is not mandatory.

Is there any preference for the local vendor while evaluating the proposal?

No, there is no preference for local Vendors in the ITB.

Do we need to submit the Certificate of Insurance and Business License with the proposal?

No, please see Section 5.4.1 Mandatory Documentation, of the ITB.

Kindly provide a specific list of attachments and documentation required to be submitted with the proposal to avoid compliance issues.

Please see the Department’s answer to Question Number 9.

Kindly clarify if we need to submit only one (1) original hard copy & one (1) electronic bid in USB.

Please see Section 5.4 Bid Submissions, of the ITB.

To be a responsible bidder, do we need to submit Attachment I – Price Sheet, Attachment II – Vendor's Contact Information and Certification, Attachment III – Certification of Drug-Free Workplace Program, Attachment IV – Security Requirements for Contractors? Or is there anything else required to be submitted with the bid?

All mandatory documentation must be submitted to be considered a responsible bidder. Please see the Department’s answer to Question Number 9 for a list of mandatory documents.

13 Please provide data around the volume of positions needed. Please see the Department’s answer to Question Number 4.

https://www.myflorida.com/apps/vbs/vbs_www.ad_r2.view_ad?advertisement_key_num=157246 https://www.myflorida.com/apps/vbs/vbs_www.ad_r2.view_ad?advertisement_key_num=157246

Addendum #001 3 FDC ITB-23-105

Question Number

Question Answer

Please provide data around the current vacancies for this contract.

Vacancies vary based on the Department’s needs. The Department currently has no vacancies for Temporary Pharmacists and Pharmacy Technicians.

15 Please confirm this RFP will award one singular vendor. Please see the Department’s answer to Question Number 5.

Can you please provide the standard/typical working hours/schedule within the various prison settings?

Monday through Friday, 8:00 a.m. to 4:30 p.m. Eastern Time.

Please advise as to the required security clearance required for each Pharmacist and Pharmacy Techs. And the typical length to process said clearance.

The Department requires the Vendor to complete a Level II background screening for all Temporary Pharmacists and Pharmacy Technicians.

The typical length for completion varies based on Vendor processing.

Pricing is all-inclusive, yet services cover the entire state of Florida. Would the Florida FDC consider a separate line item for travel reimbursement with limitations (i.e., fuel for traveling more than 75 miles to the service facility)?

No, Vendors must submit Bids that include all travel to and from the Service Locations.

Performance Measures (page 14): Typically, a security clearance can take between 45 - 90 days to process, yet performance measures require the vendor to place Pharmacist and/or pharmacy Techs "ON LOCATION" within two (2) business days of the Department's request;

otherwise, be penalized, which is impossible if a standard credentialing process is required (45–90-day process). Does FDC mean that the vendor must present a candidate to the requesting facility within two (2) business days?

The Department requires that the Vendor provide a Temporary Pharmacist or Pharmacy Technician ready to work within two (2) Business Days of the Department's request. To meet this requirement, Temporary Pharmacists and Pharmacy Technicians should be pre-cleared for the Level II background screening.

Are there any limitations on the number of potential candidates that can be processed through the security clearance (eQIP) process?

Are the clearances processed by the support personnel at each facility or a primary/central location?

No, there are no limitations on the number of potential candidates that can be processed.

No, the Vendor is responsible for the background check.

How many employees currently work under (or will be anticipated to work under) this contract?

Please see the Department’s answer to Question Number 4.

22 Who are the present vendors? The Department’s current Vendor is ACCPS, LLC.

How many vendors will be awarded as a result of this solicitation?

Please see Change No. 2 of this Addendum.

What are the current billable hourly rates or percentage mark-up rates?

The Department's current rates can be viewed in the current Contract #C3005 at:

https://facts.fldfs.com/Search/ContractDetail.aspx?AgencyId=700000&C ontractId=C3005.

https://facts.fldfs.com/Search/ContractDetail.aspx?AgencyId=700000&ContractId=C3005 https://facts.fldfs.com/Search/ContractDetail.aspx?AgencyId=700000&ContractId=C3005

Addendum #001 4 FDC ITB-23-105

Question Number

Question Answer

What were the hourly bill rates or percentage mark-up rates at the time of award?

Please see the Department’s answer to Question Number 24.

26 How much was spent (dollar value) on this service last year? The Department spent $105,925.99 last fiscal year.

How much is intended to be spent (dollar value) once the contract is awarded?

Please see the Department’s answer to Question Number 3.

Is there a Prevailing/Living wage requirement associated with this project?

No, there are no Prevailing/Living wage requirements associated with the ITB.

Are additional points awarded to firms who are or have Minority Business Enterprise (MBE) partners?

No, additional points will not be awarded to vendors who are or have Minority Business Enterprise (MBE) partners. Please see Section 5.7.1, Basis of Award, and Section 5.7.2, Identical Bids, of the ITB.

30 May we attend the bid meeting in person?

Yes, the Bid Opening will be held at the date, time, and location provided in Section 2.2, ITB Timeline of the ITB.

I wanted to know if it was primarily contracted to ACCPS, LLC, and if I should contact them in regard to being a subcontractor.

ACCPS, LLC is the primary contractor for contract #C3005, which will expire on April 30, 2024. This ITB will result in an award for a new contract.