Addenddum_No._3_-_22-RFP-0047_Special_Conditions.pdf

ADDENDUM No. 3

SPECIAL CONDITIONS

2022-RFB-0047

SACRAMENTO COUNTY

COMMUNITY SERVICES AGENCY

DEPARTMENT OF WASTE MANAGEMENT & RECYCLING

PURCHASE OF TWO (2), TWO-AXLE TERMINAL TRUCK TRACTOR

These conditions pertain to LEV diesel-powered terminal truck tractors meeting the terms conditions for consideration by the County of Sacramento.

The County of Sacramento, Department of Waste Management & Recycling (DWMR) intends to purchase Two (2) new complete terminal truck tractors combined cab, chassis, and mechanical loading plate from a single vendor.

Proposers must submit Product Manuals uploaded in an electronic format, preferably a .pdf document into the RFP under Vendor Submittals or delivered to the Department of Waste Management & Recycling, Attn: Alan MacIsaac, 10863 Gold Center Dr., Rancho Cordova, CA 95670. The required documents are as follows:

1. Operator’s Instruction Manual

2. Lubrication Instructions

3. Shop Maintenance Manuals

4. Illustrated Parts Book

5. Air Piping Diagrams, as furnished

6. Hydraulic Piping Diagrams

7. Electric and/or electric wiring schematics

8. All necessary engine software (electrical data, diagnostic and programmable software).

1. NOISE REQUIREMENT: The maximum allowable operating noise level for the Vehicles, including hydraulic system, is 80 dB, measured at a distance of 50 feet from the Vehicle in an open area. The 80 dB standard must be met while the truck is operating with increased engine

RPM.

2. TRAINING: Vendor shall provide, at no additional cost, a qualified instructor(s) to conduct training classes for 40 hours of instruction for County equipment mechanics and 16 hours for operations personnel. Such training shall be conducted at the job site(s) and may include presentations to day shift, swing shift and graveyard shift personnel. Vendor is to provide comprehensive maintenance training for County mechanics on all LEV engines. This training will include training on engine software.

3. LICENSING AND REGISTRATION: Vendor shall provide original dealer’s report of sale and warranty delivered to Department of Waste Management and Recycling, Attention: Alan MacIsaac, 10863 Gold Center Dr., Rancho Cordova, CA 95670. Vehicle licensing and registration shall be established at the Sacramento County, Department of Waste Management & Recycling, North Area Recovery Station, 4450 Roseville Rd., North Highlands, CA 95660.

4. PRE-DELIVERY INSPECTION: It is the intent of the County to inspect the units (cab, chassis and mechanical plate) prior to delivery to the County. The vendor shall notify the DWMR Operations Manager, Alan MacIsaac at (916) 876-9447 when assembly has progressed sufficiently to determine by preliminary inspection if the intent of the drawings and specifications are being fulfilled.

This inspection will not constitute acceptance of the unit. Final acceptance will be made upon delivery of acceptable product complying with the specifications at the designated location in the purchase order.

5. DELIVERY: Units specified herein shall be delivered to the County ready for service according to the schedule submitted by Proposer.

6. WARRANTY/PRODUCT SUPPORT:

A. Proposers are required to upload any information in a pdf. or other electronic format on the manufacturer’s standard warranty in the Vendor’s Submission section of the RFP.

Proposers will also provide a detailed list of all items which are NOT covered under the manufacturer’s standard warranty. This list will be submitted on an attachment marked “Non- Warranty Items in the RFP attachments list. This list must be explicit. All items will be considered under warranty for the stated duration unless listed. If “consumable” items are considered non-warrantable.

B. If at any time during the warranty period the party designated for warranty is unable to perform warranty work in a satisfactory and timely manner as determined by Sacramento County, Sacramento County may, at its option perform warranty work with County Personnel or sub-let such warranty work. All costs for the performance of any such warranty work performed by County shall be reimbursed to County, at the County’s current rate at the time the work is actually performed (the County’s current rate is $180.00 per hour, actual hours worked).

The successful Proposer shall be responsible for the transportation and associated costs from the County facility at 4001 Branch Center Road or 4450 Roseville Road to the designated warranty repair facility and return to the County facility for the unit(s) throughout the entire warranty period including extensions. The County may provide transportation, at the request of the successful Proposer. The cost of this service is $140.00 per hour, two-hour minimum.

C. The warranty and product support information requested below will be used in evaluating the Proposals. The questions are intended to evaluate the vendor’s Warranty/Product Support history and capability, and how the Proposer intends to handle warranty on the units proposed. If Proposer intends to handle warranty work in a method not covered in the statements below, state specifically how you intend to do so. If there are optional methods of providing warranty, state what the options are. Vague or ambiguous responses may result in the Proposal being rejected.

Proposers are required to provide the following information on the form marked “Warranty/Product Support Information” found as an attachment and upload the completed form in the Vendor’s Submission section of the RFP.

A. Furnish all terms and conditions of the warranty on the cab and chassis.

B. List contact name of cab and chassis administrator.

C. List by name and location of the closest warranty and parts dealer for the cab and chassis.

State specifically what the warranty dealer(s) will be responsible for.

D. If you intend that any or all of the warranty work be performed by Sacramento County personnel or sublet by the County, list any and all terms and conditions of such work. Be specific. If a maintenance program is a condition of the warranty, outline the maintenance program, etc.

E. If at any time during the warranty period the party designated for warranty is unable to perform warranty work in a satisfactory and timely manner as determined by Sacramento County, Sacramento County may, at its option:

1. Perform warranty work with County Personnel

2. Sub-let warranty work

7. MAINTENANCE AND REPAIR FACILITY:

Proposers will be required to designate a repair facility, within 50 miles of the Sacramento County Equipment Shop, at 4001 Branch Center Road, CA 95827, or within 50 miles of the North Area Recovery Station Equipment Shop, at 4450 Roseville Road, North Highlands, CA. 95660 that will be intended for use in performing any necessary warranty work on the cab and chassis. Proposers are required to submit this information in the Vendor’s Submission section of the RFP. The Proposer of the cab and chassis shall ensure that a minimum of (6) six employees at the designated facility are trained to troubleshoot and repair this equipment.