ADDENDA- PLEASE REVIEW & SIGN

ADDENDUM NO. 1

ISSUE DATE: 7/12/2023

This Addendum shall become and form a part of the RFP for:

RFP-484-071723 – Aviation Program & Project Management Services

NOTE: PLEASE REVIEW CAREFULLY! THERE MAYBE CHANGES TO THE INFORMATION TO BE PROVIDED.

FAILURE TO ADHERE TO ANY CHANGES ADDRESSED IN THIS ADDENDUM MAY RESULT IN

DISQUALIFICATION.

In the event of a conflict between previously released information and the information contained herein, the latter shall control.

NOTE: A signed acknowledgment of this addendum (this page) MUST be attached to your SUBMITTAL for Phase I.

Firm Name

Signature Date

Typed Name and Title

Georgia Department of Transportation (GDOT) Office of Transportation Services Procurement

One Georgia Center 600 West Peachtree Street, NW

19th Floor Atlanta, Georgia 30308

This Addendum, including all questions and answers, shall become and form a part of the original RFP package and shall be taken into account when preparing your proposal.

The purpose of this addendum is to provide the answers to the written questions received during the question and answer period of the RFP Phase as follows:

The purpose of this document is to provide answers to supplier questions. Please see Questions and Answers included herein.

I. QUESTIONS AND ANSWERS

Questions Answers

1.

I wanted to confirm whether there was a pre-bid meeting scheduled for this RFP.

There wasn’t a pre bid meeting scheduled.

2. There are at least two locations in the RFP where the number of references is requested regarding prior relevant experience. We are instructed to provide a maximum of three references in one section of the

RFP and five in another. Which is correct?

Five references are needed. Please see Section V of this Addendum.

3. Where should the table of contents referenced on page 6 of the RFP be included within the proposal and does it count toward the page limit?

The Table of Contents should be at the beginning of the proposal and it does not count toward your page limit.

Addendum No. 1

RFP-484-RFP-484-071723

4. In the value-added section of the Menu of Services it indicates we may add additional pages for value-added services but in the RFP on page 11 there is a clear statement that any additional pages could be grounds for disqualification. Please confirm if we are allowed to attach additional pages to detail/qualify any value-added services we choose to include in the

Cost Proposal?

Create an Appendix section and place it there.

Anything that’s placed in the Appendix section doesn’t count toward your required pages. Please label them accordingly.

II. RFP SECTION III. is DELETED and REPLACED with the following:

III. Schedule of Events

The following Schedule of Events represents GDOT’s best estimate of the Schedule that will be followed. All times indicated are prevailing times in Atlanta, Georgia. GDOT reserves the right to adjust the Schedule as GDOT deems necessary.

III.E. Contract Term and Type

AS AMENDED TO READ

The Department anticipates awarding an Open Agency Contract to a qualified firm which complies with the requirements of this solicitation. The term of the Open Agency Contract will be in effect for up to five (5) years. However, the Department reserves the right to terminate the contract(s) for any reason during the contract term. Work will be issued via Purchase Orders and a Notice to Proceed issued for each Task Order before services may commence.

IV. F. Contract Amount

The contract will be an Open Agency Contract with no minimum or maximum guaranteed amount.

Once the contract is executed, the Department will issue Purchase Orders which will identify the specific work and dollar amounts (based on the winning firms cost proposal). These Purchase Orders serve to describe the work to be performed along with the total obligation on behalf of the Department and will serve as the Notice to Proceed. Any work performed prior to or without a Notice to Proceed will not be eligible for payment.

V. SELECTION CRITERIA: A. MINIMUM REQUIREMENTS; NUMBER 6

SCHEDULE DATE TIME

a. GDOT issues public advertisement of RFP-484-071723 6/15/2023 ----------

b. Deadline for submission of written questions and requests for clarification 6/28/2023 2:00 PM

c. Deadline for Submission of Technical/Menu of Services 07/24/2023 2:00 PM

6. References for the proposer’s experience with similar projects within the last five years. Each reference should include the contact’s name, title, address, phone number and e-mail address, along with an explanation of the services provided, and the years in which such services were provided. GDOT requests a maximum of five (5) references.

VI. SCOPE OF SERVICES; A. OBJECTIVE – FOURTH PARAGRAPH

GDOT plans to authorize work under this contract using Purchase Orders describing the specific type of services to be provided by the successful contractor, along with a time of performance for providing the services, and the associated budget. It is expected that the successful contractor will possess the necessary capital items and equipment to carry out the services described in this Scope of Work. All information and data gathered, developed, reported, and maintained during the life of the Project by the successful contractor is the property of GDOT and will be made available at the request of GDOT during the life of the Project and will be released to GDOT in its entirety at the end of the Project. The successful contractor shall not use the data outside the limits of this contract without the written consent of GDOT. Opportunity and Title VI Programs) and (4) Americans with Disabilities Act (ADA) Programs. GDOT is seeking proposals from qualified firms or teams of firms with the capabilities to successfully complete the scope of services described herein.

VII. SCOPE OF SERVICES; SERVICE CATEGORY 4- Facilitate & Manage State and Federal Airport Aid Projects: Facilitate Project Close Out:

Upon satisfactory completion of the final inspection of the project, the Consultant shall acquire all close-out paperwork according to all applicable Aviation Programs published Standard Operating Procedure (SOPs) and federal requirements. This shall include obtaining DBE reports, sponsors’ certifications, materials certifications, project deliverables and other documents as may be pertinent. The Consultant shall write a Final Acceptance Letter to the airport sponsor and copy the Area Manager. The Consultant shall work with the Department’s Offices of General Accounting, and Budget Services, to ensure expenditures and project balances are correct and to request the closure of the applicable Department Purchase Orders.

Ex I-1, Scope of Services, below service category 12 (before item B):

Additional Value-Added Services/Positions This section allows the Consultant to discuss additional value-added services/positions that may be necessary. Describe details on any additional value-added services/positions the Offeror wishes to include that are not already included as part of Service Categories 1-12. Describe the additional services and/or positions and how the Offeror will identify resources or SMEs to perform the tasks. This section will NOT be scored since various respondents may have differing ideas on services/positions; however, GDOT may choose to engage the service/position at any time during the term of the contract. Please include this information

Note: GDOT is allowing proposals to discuss additional value-added services/positions that may be necessary. This discussion will NOT be scored since various respondents may have differing ideas on services/positions. GDOT will use the costs in this area as the basis to engage these services/positions in the event that it determines it to be in the best interests. Proposers should insert the service/position title to identify the unit of service, and the rate. GDOT may choose to engage the service/position at any time during the term of the contract. Proposers may use the space provided or attach additional sheet(s) as necessary.

VIII. Exhibit II MENU OF SERVICES – Additional Value -Added Services/Positions language is DELETED and REPLACED with the following:

Additional Value-Added Services/Positions

Note: GDOT is allowing proposals to discuss additional value-added services/positions that may be necessary. The services are not included in the cost component of the scoring criteria. GDOT will use the costs in this area as the basis to engage these services/positions in the event that it determines it to be in the best interests. Proposers should insert the service/position title, identify the unit of service, and the rate.

GDOT may choose to engage the service/position at any time during the term of the contract. Proposers may use the space provided or attach additional sheet(s) as necessary.

*NOTE: COSTS PROVIDED IN THIS SECTION WILL NOT BE UTILIZED IN

THE COST EVALUATION