Adddendum_No_1_MAA-SV-25-008_Grant_Svc_at_BWI_Thurgood_Marshall_Airport___MTN_Airports__Binder.pdf

ADDENDUM NO. 1

RFP CONTRACT NO. MAA-SV-25-008

GRANT SERVICES AT

AT

BWI THURGOOD MARSHALL AND MARTIN STATE AIRPORTS

ACKNOWLEDGEMENT OF RECEIPT

The undersigned acknowledges that Addendum No. 1 dated February 7, 2025, to Maryland

Aviation Administration RFP for Contract No. MAA-SV-25-008 has been received by the undersigned and will be incorporated in all copies of said specifications in the possession of the undersigned.

It is understood that all proposals submitted in response to MAA-SV-25-008 will be presumed to be based upon full knowledge of the contents of Addendum No. 1

(Company Name)

By:

(Signature-Authorized Official)

(Title)

(Date)

NOTE: PLEASE SIGN AND DATE THE “ACKNOWLEDGEMENT OF RECEIPT

AND RETURN VIA EMAIL (GMEALY2@BWIAIRPORT.COM)

IMMEDIATELY.

Attachment 1 mailto:GMEALY2@BWIAIRPORT.COM

MARYLAND AVIATION ADMINISTRATION

OFFICE OF PROCUREMENT & MATERIALS MANAGEMENT

Addendum No. 1

Request for Proposal, MAA-SV-25-008

Grant Services at BWI Thurgood Marshall & Martin (MTN) State Airports

Addendum Dated: February 7, 2025

TO ALL PROSPECTIVE OFFERORS:

This addendum is to provide further clarification to the Request for Proposal (RFP). To the degree that this addendum is inconsistent with the RFP, the terms of this addendum shall take precedence. In all other respects, the RFP remains unchanged, and its terms and conditions are hereby reaffirmed.

All addenda received should be acknowledged on the Addendum Acknowledged Form provided with this Addendum No. 1. Failure to acknowledge receipt of addenda does not relieve an Offeror from complying with terms of any such amendments. It is understood that all proposals submitted in response to MAA-SV-25-008, will be presumed to be based upon full knowledge of the contents of Addendum No. 1.

Proposals are due no later than

2:00:00 p.m., February 24, 2025

It is recommended submittals be delivered by hand or commercial delivery service to:

Maryland Aviation Administration

Office of Procurement & Materials Management

Attention: Gayle Mealy

7001 Aviation Boulevard, 2nd Floor

Glen Burnie, MD 21061

Refer to RFP for U. S. Postal Service mailing instructions

This Addendum No. 1 consists of five (5) pages and the following attachments:

1. Acknowledgement of Receipt

2. Pre-Proposal RSVP List

3. Pre-Proposal Meeting Minutes

MAA-SV-25-008 Addendum I

Page 2 of -5

A. Revisions/Clarifications

1. Reference Section I, G, page 12.

Remove:

Budget

1. The Administration has an estimated budget of $200,000.00 for these services during the base period of the contract. The Offeror will only be compensated for actual work, satisfactorily completed and accepted, on task-by-task basis, depending on the needs of Administration, and in accordance with the Department Terms and Conditions for Services, March 2022 (Section IX).

Replace:

Budget

1. The Administration has an estimated budget of $600,000.00 for these services during the base period of the contract. The Offeror will only be compensated for actual work, satisfactorily completed and accepted, on task-by-task basis, depending on the needs of Administration, and in accordance with the Department Terms and Conditions for Services, March 2022 (Section IX).

Page 3 of -5

Offeror(s) Questions and Responses

1. Are applicants required to have 3 years of airport grant projects, or simply grant management experience?

Response: Please refer to Section IV, C. Past Performance.

2. Is a cover letter permissible? If so, what is the page limit??

Response: Cover letters are permissible and should not exceed 2 pages.

3. When does Maryland plan on sending the last addendum out??

Response: An Addendum may be issued up to the Proposal due date and time.

4. For the D. Economic Benefits to the State section, should proposers be calculating the economic impact of the consulting contract?

Response: Please refer to Section IV, D. Economic Benefits to the State.

5. For regular meetings with the MAA staff, what is the expectation for in-person versus virtual?

Response: Most meetings will be virtual. There may be an occasional need for an in-person meeting.

6. Does MAA expect to pursue non-FAA grants under this contract for example FHWA, FTA, DOE, etc.

Response: Yes

7. Will the consultant perform benefit-cost analysis under this scope? If yes, will the consultant need to perform Benefit-Cost Analyses (BCAs) as part of the grant application for non-FAA grants? The reason behind this question, in our experience, is that BCAs are labor intensive and may not align within the budget of this contract

Response: Yes, the consultant may have to perform a BCA if it is a requirement of the grant application/submission.

8. Item 2b for key staff states there will be regular meetings with the project administrator.

Will these meetings require regular in person attendance?

Response: See response to Q5.

Page 4 of -5

9. “SECTION VI A.3 Team Experience. Provide information regarding projects this

Offeror team has worked on together previously, including project location and length of partnering.”

Could MAA confirm if this question requires information about projects that the Offeror and its potential subcontractor have worked on together? If the Offeror does not have a subcontractor, would this question not be applicable?

Response: Section VI A, 3.

10. “SECTION VI B Key Staff: 3. While it is permissible to use advisors to assist in the performance of this Contract, such staff will not be considered Key Staff, their resumes should not be submitted, and their experience is not applicable to the Past Performance submittal requirements listed in Section VI.C, below.”

Could MAA clarify if “advisors” refers to any team members who are not designated as

Key Staff? If the Offeror includes additional staff in its proposal besides the two Key

Staff team members, will these staff and their qualifications be evaluated as part of the

Offeror’s proposal?

Response: Please refer to Section B. Key Staff, 3.

11. SECTION VI Key Staff: 2. Please include any review processes utilized on these projects and include a sample of the checklist(s) used to ensure all details were captured.

(No more than 10 pages should be used for this section).

Would the description of the process used to ensure compliance with grant submission requirements suffice as opposed to submission of a checklist used for a specific project?

Response: Please respond with your best answer.

12. SECTION VI Key Staff:2 Provide a chart listing the projects in Section VI.C and the role each of the key staff and back up persons performed on that project.

Could MAA confirm that it is expecting experience and resumes for both key staff positions and their back up persons?

Response: See response to Q10.

13. The "Total Model Labor Price" table states, "These hours do not reflect the required hours for the performance of Contract services." Does this imply that offers can adjust the prefilled hours of 250 for the project manager and 125 for the grant manager?

Response: Do not adjust Price Proposal. The Financial Proposal will be evaluated per the

Total Model Labor Price calculated and is for purposes of price proposal evaluation only.

Page 5 of -5

14. Can offers propose additional labor categories beyond the two key personnel roles provided and allocate the hours provided to these positions as applicable?

Response: No.

15. If an offer's estimate exceeds the budgeted amount of $200,000, will the submission be considered noncompliant?

Response: No. Refer to Addendum 1 Section A.

16. Are firms outside your state eligible to bid?

Response: Yes.

17. Is there an established budget cap that you can share?

Response: Refer to Addendum 1 Section A.

18. Is the contractor expected to be onsite for the duration of the project?

Response: Most meetings will be virtual. There may be an occasional need for an in-person meeting.

19. Is there an incumbent for this grant, and if so, were you satisfied with the services they provided?"

Response: Yes, there is an incumbent, however their performance is not relevant to the RFP.

20. Will there be multiple awards or looking for one contractor?

Response: Please refer to Section I, F 4.

21. Regarding RFP section 5. Submission of Proposals, item b. (RFP p. 20/105), we respectfully ask MAA to accept proposals by email only.

Response: Please refer to Section II, B 5.

End of Addendum No. 1

Company Name Name E Mail Attended

Itnova, LLC Carolina Villegas carolina.villegas@itnovaconsulting.com Y

DK Consulting, LLC Lloyd Ramirez lramirez@dkconsult.net Y

Diversified Servics Network, Inc.

Karen Kinder Karen.Kinder@DSNWorldWide.com Y

Diversified Servics Network, Inc.

Krista Kolis Krista.Kolis@DSNWorldWide.com Y

WSP USA, Inc. Stephanie Attalah, Stephanie.Atallah@wsp.com Y

WSP USA, Inc. Bryan Luellen Bryan.Luellen@wsp.com Y

WSP USA, Inc. Louis Wolinetz Louis.Wolinetz@wsp.com Y

HNTB CORPORATION Royce Bassarab rbassarab@HNTB.com Y

Beam Reach Consulting Group, LLC

Christopher Kelley ckelley@BeamReachGroup.com> Y

Beam Reach Consulting Group, LLC

Elizabeth Miller emiller@BeamReachGroup.com Y

Eleventh House Solutions Laura LaRocca laura@eleventhhousesolutions.com Y

Jade Solutions, LLC Tina Patterson tina.patterson@jadeitesolutions.com Y

Prosper Solutions, LLC Danielle Bowie prospersolutions23@gmail.com Y

Prosper Solutions, LLC Kendra Auguste-Vincent n/a Y

Cohn Reznick LLP Nicole Gorman Nicole.Gorman@CohnReznick.com Y

Cohn Reznick LLP Nathaniel Turner n/a Y

Forvis Mazaras Lindsey Jackson Y

DAJ Consulting LLC Deborah Jones Y

MAA Rachael LaBattaglia RLaBattaglia@bwiairport.com Y

MAA Amy Bathurst Abathurst@bwiairport.com Y

MAA Gayle Mealy, Procurement Manager GMealy2@bwiairport.com Y

MAA Robin Curland, Procurement Officer II rcurland@bwiairport.com Y

E-Scribers (Court Reporting) Deborah Gauthier GauthierTranscription@yahoo.com Y

MAA-SV-25-008 Grant Services at at BWI Thurgood Marshall and Martin State Airports

Pre-Bid Meeting - DATE: January 23, 2025 at 10:00 a.m.

PRE-BID MEETING

List of Attendees mailto:carolina.villegas@itnovaconsulting.com mailto:lramirez@dkconsult.net mailto:Karen.Kinder@DSNWorldWide.com mailto:Krista.Kolis@DSNWorldWide.com mailto:rbassarab@HNTB.com mailto:ckelley@BeamReachGroup.com%3E mailto:RLaBattaglia@bwiairport.com mailto:Abathurst@bwiairport.com mailto:GMealy2@bwiairport.com mailto:rcurland@bwiairport.com mailto:GauthierTranscription@yahoo.com

HUNT REPORTING COMPANY

Court Reporting and Litigation Support

Serving Maryland, Washington, and Virginia

410-766-HUNT (4868)

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MARYLAND DEPARTMENT OF TRANSPORTATION

MARYLAND AVIATION ADMINISTRATION

PRE-PROPOSAL CONFERENCE

CONTRACT NUMBER MAA-SV-25-008

GRANT SERVICES AT BALTIMORE/WASHINGTON INTERNATIONAL

THURGOOD MARSHALL AND MARTIN STATE AIRPORTS

THURSDAY, JANUARY 23, 2025 10:00 A.M.

VIA MICROSOFT TEAMS VIDEOCONFERENCE

PRESENT FOR MARYLAND AVIATION ADMINISTRATION:

GAYLE MEALY, Procurement Manager

Office of Procurement and Materials Management

ROBIN CURLAND, Procurement Officer II

Office of Procurement and Materials Management

AMY BATHURST, Program Manager

Office of Capital Programs

RACHEL LABATTAGLIA, Senior Capital Analyst

Office of Capital Programs

Serving Maryland, Washington, and Virginia

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VENDORS PRESENT:

LINDSEY JACKSON, Forvis Mazars

LLOYD RAMIREZ, DK Consulting, LLC

LOUIS WOLINETZ, WSP USA

BRYAN LUELLEN, WSP USA

STEPHANIE ATALLAH, WSP USA

LAURA LAROCCA, Eleventh House Solutions

KAREN KINDER, Diversified Services Network

KRISTINA O'NEIL, Diversified Services Network

KRISTA KOLIS, Diversified Services Network

ELIZABETH MILLER, Beam Reach Consulting Group

CHRISTOPHER KELLEY, Beam Reach Consulting Group

ROYCE BASSARAB, HNTB Corporation

DANIELLE BOWIE, Prosper Solutions, LLC

KENDRA AUGUSTE-VINCENT, Prosper Solutions, LLC

NATHANIEL TURNER, Cohn Reznick, LLP

NICOLE GORMAN, Cohn Reznick, LLP

CAROLINA VILLEGAS, ITnova, LLC

TINA PATTERSON, Jade Solutions, LLC

DEBORAH JONES, DAJ Consulting, LLC

REPORTED BY: DEBORAH B. GAUTHIER, Notary Public

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P R O C E E D I N G S

MS. MEALY: Good morning. I'm Gayle Mealy with the Maryland Aviation Administration's Office of

Procurement and Materials Management. I'd like to welcome you to the pre-proposal conference for

Contract No. MAA-SV-25-008, Grant Services at BWI

Thurgood Marshall and Martin State Airports. I am the

Procurement Officer for this project and your sole point of contact throughout this procurement process.

I would like to advise you that this meeting is being recorded and you all are muted, but if you have a -- when you have a question, please unmute yourself. I would like to introduce myself. With me today is Amy -- is a representative from the Office of

Capital Programs. If you'd introduce yourself at this time, Amy.

MS. BATHURST: Hi. My name is Amy Bathurst, Manager of the Office of Capital Programs, and I oversee the Grant Program for BWI and Martin State

Airports

MS. MEALY: All right. Also with me today

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in attendance from the Office of Procurement and

Materials Management is Robin. Robin, would you like to introduce yourself?

MS. CURLAND: Good morning. I'm Robin

Curland, Procurement Officer II with the Office of

Procurement and Materials Management.

MS. MEALY: I didn't see anyone else from the MAA side on the list, so we'll move right on. All right. At this time, I'd like for -- I'd like for all the attendees to briefly introduce yourself and give your company name. So I'll start with the list of the responses -- the RSVPs I received, and I'll call your company name and then if you're here, if you'll let me know, that would be great. Do we have a -- do I have a representative from ITnova, LLC?

MS. VILLEGAS: Hi, Gayle. Yeah. This is

Carolina from ITnova.

MS. MEALY: And do I have representatives from DK Consulting, LLC?

MR. RAMIREZ: Yes. Lloyd Ramirez, DK

Consulting.

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MS. MEALY: And Erin?

MR. RAMIREZ: She couldn't make it today.

MS. MEALY: Okay. Next, I have Diversified

Services Network, Incorporated. I have three representatives. Are you all on the line today in attendance?

MS. O'NEIL: Kristina's here.

MS. KINDER: Karen's here.

MS. MEALY: And Jess?

(No response.)

MS. MEALY: And any representatives from WSP

USA today?

MR. WOLINETZ: Yes, we have three. This is

Lou. We've got Bryan and Stephanie.

MS. MEALY: Awesome. And HNTB?

MR. BASSARAB: Good morning. This is Royce

Bassarab, HNTB.

MS. MEALY: Beam Reach Consulting Group?

MR. KELLY: Good morning. This is Chris

Kelley from Beam Reach Consulting Group, and I am joined by Elizabeth Miller, who's on the line.

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MS. MEALY: And Eleventh House Solutions?

MS. LAROCCA: Hi. I'm Laura LaRocca from

Eleventh House Solutions.

MS. MEALY: Welcome. Jade Solutions, LLC.

MS. PATTERSON: Good morning. This is Tina

Patterson with Jade Solutions.

MS. MEALY: Prosper Solutions, LLC

MS. BOWIE: Yes. Good morning. Danielle's here, and so is Kendra.

MS. MEALY: As well as Kendra. Good morning. And Cohn Reznick, LLP.

MS. GORMAN: Hi. Good morning. Yes, we're here.

MS. MEALY: Let's see, I have -- and who's that? Is that Nicole? Is that --

MS. GORMAN: Yeah, sorry. Yeah, sorry.

This is Nicole Gorman, and Nate Turner's also on the line.

MS. MEALY: Okay. And not Justin Little, no?

MS. GORMAN: No, he's not.

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MR. TURNER: Stephen Little. Stephen

Little. He'll probably be a little late. He had a conflict this morning, but we're on the line representing Cohn Reznick currently.

MS. MEALY: All right. Very good. Did I --is there anyone else on the line that I didn't mention?

MS. JONES: Good morning. This is Deborah

Jones with DAJ Consulting, LLC. Thank you. Deborah

Jones.

MS. MEALY: And will you put that in the chat for me please?

MS. JONES: I will. Thank you.

MS. MEALY: And is there anyone else?

MS. JACKSON: Yes. Lindsey Jackson with

Forvis Mazars. I'll put that in the chat as well.

MS. BATHURST: Thank you. We do have someone else from MAA on the line. It's Rachel

LaBattaglia.

MS. MEALY: Oh, please introduce yourself, Rachel.

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MS. LABATTAGLIA: Hi. Rachel LaBattaglia.

I'm a Senior Capital Analyst, and I work under Amy.

MS. MEALY: Welcome. Has everyone introduced themselves at this time?

(No response.)

MS. MEALY: Great. Then we will move on.

Thank you all and welcome. I will now briefly explain the procurement process. Next slide. Oh, this is it.

(PowerPoint presentation shared on screen.)

MS. MEALY: This procurement is being conducted in accordance with COMAR 21.05.03, Procurement by Competitive Sealed Proposals, known as the RFP process. Proposal documents may be downloaded from eMaryland Marketplace Advantage and eMMA Number

BPM048052. To receive an award for a contract, a vendor must be registered on eMaryland Marketplace

Advantage. Registration is free. The eMMA website is emma.maryland.gov.

The RFP consists of but is not limited to the Technical Proposal and Price Proposal. Omit all pricing information from the Technical Proposal, Serving Maryland, Washington, and Virginia

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Volume I submission. Include pricing information only in the Financial Volume -- Proposal, Volume II submission. The Scope of -- Volume I includes Scope of Services; Qualifications; Experience; Proposal

Requirements; Technical Evaluation Criteria. And in

Volume II it has the Proposal Submittal Form; Proposal

Affidavit; the Maryland Living Wage Affidavit; and the

Price Proposal consists of the Price Proposal Form.

The procurement process. Upon completion of the Technical Proposal and Financial Proposal evaluations and rankings, each Offeror will receive an overall ranking. The proposal process -- the

Procurement Officer will recommend award of the contract to the responsible Offeror that submitted the proposal determined to be the most advantageous to the

State. In making this most advantageous proposal determination, technical factors will receive greater weight than financial factors.

This procurement will be a two-phase process. Phase one will involve the evaluation of the

Offeror's Technical Proposal, in accordance with the

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criteria stated in the RFP. Phase two will involve consideration of the Price Proposal. The selection panel may, after reviewing the Technical Proposals, decide to conduct interviews and request best and final offers for the Technical Proposal; and after reviewing the Price Proposals, may request best and final pricing offers.

Offerors are required to fully address each criteria. An Offeror should not assume it will be given any further opportunity after the proposal closing date to supply additional information or details.

Please refer to Section 5 of the RFP for proposal format and organization. The basis of award will be to the responsible Offeror whose responsive offer is determined to be the most advantageous to the

State, considering the technical evaluation factors set forth in the RFP and the price. Technical merit is given greater consideration than financial.

Technical evaluation criteria. The evaluation criteria consists of the following:

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qualifications and experience; key staff; past performance; and economic benefits to the State.

Proposal format and delivery. RFP Section

7, Proposal Format and Organization, provides detailed instructions as to how Offerors must prepare the proposals. The Offeror must identify those portions of the proposal that are confidential. Sealed proposals will be received at the MAA's Office of

Procurement and Materials Management, located at 7001

Aviation Boulevard, Second Floor, Glen Burne, Maryland

21061, until two p.m. local time on February 24th, 2025. Use of UPS, U.S. Mail, or any other delivery services may delay delivery. Regular mail is not delivered at this address.

Proposals sent by regular mail should be sent to Maryland Aviation Administration, P.O. Box

8766, BWI Airport, Maryland 21240-0766, Attention, Gayle Mealy, MAC Building -- M-A-C Building. Hand-delivery is recommended. If hand-delivered, proposals should be delivered to the 7001 Aviation Boulevard address that I previously provided. MAA is not

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responsible for proposals received late. Positively no proposal will be received after two p.m. local time on February 24th, 2025. Late proposals, late requests for modifications, or late requests for withdrawal will not be considered.

The contract duration is four years. Any questions posed and responded to in this meeting will be included in the minutes of the meeting, which will become part of an addendum for this project. (Clears throat.) Excuse me. Any questions from Offerors after this meeting shall be submitted in writing to me, preferably by e-mail at gmealy2@bwiairport.com.

The cutoff point for receipt of all questions is two p.m. on January 29th, 2025.

All right. At this time, Amy Bathurst, the

Program Manager for this contract, will provide details on the project description and other technical portions of the RFP.

MS. BATHURST: Thank you, Gayle. Hello, everyone. Encompassing the Scope of Services we will need a vendor to provide necessary services in the

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areas of funds research, grant application development, and grant management. We need someone who will manage the full grant life cycle from project identification to grant preparation, submission, acceptance, oversight of expenditures, and reimbursement of State-fronted costs. There's also internal and external reporting and grant close-out procedures.

Services include researching grant opportunities, including State, federal, and nonprofit entities; grant acquisition, including the research of opportunities and recommendations to the

Administration. Post-award administrative grant monitoring includes reporting requirements and expenditure tracking to insure that we are within the confines of the grant application, itself. And there's grant coordination and management oversight, including monthly progress reports on the status of each grant. Thank you, Gayle. Gayle, you're muted.

Gayle looks frozen.

(Brief pause.)

Serving Maryland, Washington, and Virginia

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MS. BATHURST: Gayle will be right back.

She must be having technical difficulties.

MS. MEALY: Okay. I don't know how I muted myself. I didn't even mute myself.

MS. BATHURST: It looked like you were frozen. Yeah, you froze.

MS. MEALY: I was -- I had a sip of coffee, and then it was like all bad. Okay. All right.

Pardon me. All right. Next, I'll go over the security requirements.

Airport security. Any member of the contractor team requiring access to the Security

Identification Display Area, known as SIDA, Sterile

Area or Air Operations Area, also known as AOA, as part of his or her assigned duties, shall be subject to background checks, fingerprinting, and other requirements, as may be determined by the

Administration or the Federal Transportation Security

Agency, TSA. Adherence to all federal and state laws and regulations, and airport regulations and policies regarding access to certain airport areas is a

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requirement of this contract. Failure to comply with the appropriate security requirements may be grounds for loss of security access and/or contract termination.

Tasks may require you to work in the

Security Identification Display Area, SIDA, Secured

Area, or Sterile Area. If so, you will need to obtain a BWI Thurgood Marshall identification badge. This is a Federal Transportation Security Agency requirement.

It usually takes about 30 days to complete the badge process.

We do a fingerprint-based FBI Criminal

History Records Check and a Security Threat

Assessment. For the STA, the application's (sic) name is run through a number of different databases to see if your name is on any lists. When CHRC and STA are approved, your authorized signer will receive an e-mail informing them to send -- informing them to send you to the Badge Office for a badge.

At this time, I'd like to open the floor for questions. If you'll raise your hand -- you'll have

Serving Maryland, Washington, and Virginia

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to unmute yourself, 'cause I can't do it from here --identify your -- say your name and identify your company and pose your question. Can you raise your hand, and then I can at least call on you by that?

Okay. Jackson Lindsey has a question.

MS. JACKSON: Yes. My question is -- well, I have two questions, the first one being related to what the total umbrella under the scope currently would be. What is the total amount of grant funding that we're talking about currently, or is this only future funding that could -- that you potentially would acquire?

MS. BATHURST: It would be both.

MS. JACKSON: It would be both? And so how much current funding is under your umbrella that would be included in the scope related to the -- I guess the post-award management?

MS. BATHURST: Okay. So we currently have about 20 active grants between BWI and Martin, and it's an approximate total of 180 million dollars.

MS. JACKSON: Okay. Great. And my second

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question was related to the budget that's outlined.

This does show that the duration of the contract will be for four years, but that there's a $200,000 budget for the base period. What is the base period?

MS. BATHURST: It's for the four-year period.

MS. JACKSON: So the budget for the total four-year period is 200K?

MS. BATHURST: Yes.

MS. JACKSON: Okay. Thank you.

MS. BATHURST: Uh-huh.

MS. MEALY: Let's see, Carolina has a question.

MS. VILLEGAS: Yes. This is Carolina from

ITnova. So my question is, the solicitation states that the place of performance is both BWI and Martin

State Airports, so can you please let us know how the -- like, the percentage of time you anticipate the persons being in BWI and Martin State, or if maybe it's going to be three days onsite, two days remote, just to give us an idea of how the -- the type of work

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it's going to be.

MS. BATHURST: Okay. So we do work on a hybrid schedule here at the MAA. Most of the -- or all of the grant coordination and management is out of the BWI offices. We do have -- Maryland Aviation does own BWI and Martin State Airport. I would say you would spend most of your time, 98 percent would be at

BWI. We do manage grants for Martin, although they are -- there are not as many for Martin as there are for BWI.

MS. VILLEGAS: Thank you.

MS. BATHURST: Sure.

MS. MEALY: I don't think there are any other hands raised. No more questions?

MS. BATHURST: There's two.

MS. MEALY: Oh, there's two. Let's go with

Christopher Kelley.

MR. KELLEY: Yes. Can you say a little bit about where your current funding portfolio comes from?

Is it FAA funds or other sources?

MS. BATHURST: It's mainly FAA funds. We do

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get entitlement and discretionary grants, sometimes supplemental grants through their AIP, Airport

Improvement Program, but we are finding that there are other grant opportunities out there that we would like to take advantage of, as far as environmental grants.

We know MDE, Maryland Department of the Environment, they do issue grants, as well as the Maryland Energy

Administration. And there are -- as you may know, there are a lot of opportunities on grants.gov for grant opportunities.

We are a very small office. We're an office of three. There are only two of us that work on the grants; that would be me and Rachel LaBattaglia, who introduced herself earlier. And it's a lot of work to manage and maintain the current portfolio of 20 grants and then also find time to research new opportunities that could be available to us, so we don't want to miss out on any future grant funding that we could be eligible for.

MR. KELLEY: Great. Thank you. And just one follow-up question. With the budget that

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you've -- that you've laid out, are you expecting a certain percentage of an FTE available to you for that time or just a certain volume of work or --

MS. BATHURST: I don't think it's a certain percentage, and it's definitely not full-time, not for four years at $200,000. It's more, I would believe, on a task order basis, and we would provide some guidance for that, but we're -- we would be very mindful of the hours in the budget going forward.

MR. KELLEY: Great. Thank you.

MS. BATHURST: Sure.

MS. MEALY: All right. Bryan.

MR. LUELLEN: Thank you all. I have a handful of questions I'll just rattle through.

MS. MEALY: Well, don't do them too fast. I might not answer.

MR. LUELLEN: Okay. Sure. Yeah, yeah.

I'll take my time.

MS. MEALY: Okay.

MR. LUELLEN: Is a cover letter permissible and is that included in the page limit?

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MS. BATHURST: That's a procurement question.

MS. MEALY: Yeah, I didn't recall that there was a page limit, but, certainly, a cover letter is fine.

MR. LUELLEN: Okay. Thank you. When is the last addendum going to be sent out? Is there a date?

MS. MEALY: The last addendum?

MR. LUELLEN: Uh-huh.

MS. MEALY: There's no date for the last addendum.

MR. LUELLEN: Okay. Can you provide some clarification on what you're looking for around the economic benefits to the State? So we just had a question of whether -- that it's strictly about the performance of the contract and employees working under the contract or does it have to do with the actual capital projects that are targets for grant funding?

MS. MEALY: So the economic benefits to the

State are clearly -- they're -- it's very clear in

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Section D in the RFP as to what we're looking for, what the response should target. And so you want to restate your question?

MR. LUELLEN: So I think our interpretation was that you're asking about the economic benefits to the State by performing the contract, and I just want to verify that that's what you're looking for and not something about the economic benefits of securing grants and delivering the projects that would be grant funded.

MS. MEALY: So you're going to have to read that question and interpret that as you will. It's --this is for the submission of your proposal to be selected, so you'll have to -- you'll have to interpret that, but we'll -- I'll take a look at that and see if I can't give you any more clarity, but it's pretty clear what the economic benefits to the State is asking -- what we're asking for.

MR. LUELLEN: Thank you.

MS. MEALY: Uh-huh. Laura.

MS. LAROCCA: Hi. This is Laura from

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Eleventh House Solutions. I know we discussed the work coming out of BWI. I'm just wondering, is being onsite a requirement or can the work be done virtually?

MS. BATHURST: It can be done virtually, yes.

MS. LAROCCA: Okay. Thank you.

MS. BATHURST: Because we do work on a hybrid schedule, so we're not in the office every day.

MS. LAROCCA: Perfect.

MS. MEALY: Laura, your hand is still up.

Did you have another question?

MS. LAROCCA: No. I was just having difficulty taking it down. Sorry.

MS. MEALY: Absolutely. Okay. All right.

So are there any more questions?

(No response.)

MS. MEALY: All right. If there are no more questions, responses to questions, the minutes of this meeting, and a list of attendees will be included in an addendum. We anticipate issuing an addendum the

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first week of -- the week of February 7th, 2025.

Again, additional questions can be submitted until two p.m., January 29th, 2025. Thank you for your interest and good luck with your proposal. Have a great day everyone.

(Whereupon, the pre-proposal conference was concluded at 10:28 a.m.)

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CERTIFICATE OF NOTARY

I, DEBORAH B. GAUTHIER, Notary Public, before whom the foregoing pre-proposal conference was taken, do hereby certify that said pre-proposal conference is a true record of the proceedings; that I am neither counsel for, related to, nor employed by any of the parties to this action, nor financially or otherwise interested in the outcome of the action; and that the pre-proposal conference was reduced to typewriting by me or under my direction.

This certification is expressly withdrawn upon the disassembly or photocopying of the foregoing transcript, including exhibits, unless disassembly or photocopying is done under the auspices of Hunt

Reporting Company, and the signature and original seal is attached thereto.

DEBORAH B. GAUTHIER,

Notary Public in and for the State of Maryland

My Commission Expires: October 17, 2027