ADD 2

BL066-23 Addendum 2 Page 1

June 08, 2023

ADDENDUM #2

BL066-23, Provision of Speed Limit Feedback Radar Signs on an Annual Contract

This bid deadline is being postponed until June 15, 2023 at 2:50 PM.

Please see the attached REVISED bid schedule. Failure to use the REVISED bid schedule could result in your bid being deemed non-responsive.

Clarification:

C1. Specification 2.01, Item 1 should be replaced with the following:

2.01 PORTABLE RADAR DRIVER FEEDBACK SIGN (Line Item 1): 10-13” 12-13”

PORTABLE RADAR DRIVER FEEDBACK SIGN w Portable/Removable Batteries,” Dual

Color Display Digits-Full Matrix up to 1200 Foot Radar Range. Option for Traffic Data

Software-Recommended for Speed Limits between 25-55 mph- Includes Variable Text

Options: standard messages: “SPEED LIMIT”, “YOUR SPEED”, “SLOW DOWN”, “TOO

FAST”; Custom Message slots; Custom Animation which can utilize for Custom

Message slots- "YOUR SPEED" YELLOW Sign Or equivalent. All portable units must meet MUTCD Compliance with speed flash rate option.

Questions:

Q1. We have a portable sign that is 11in display but fits overall requirements and is MUTCD compliant. Will that be accepted as a comparable product in that section?

A1. Please see clarification above regarding 2.01.

Q2. What are the estimated traffic volumes (AADT) and speed limit maximums at the sign locations for all four (4) Items/models shown in the Bid Schedule? (Pg6)

A2. Traffic volumes of the roads and speed limits in which these signs may be installed varies.

Information about traffic volumes and speed limits of roads in Gwinnett County can be found in the following link. Traffic Signals and Roadways - Gwinnett | Gwinnett County -www.gwinnettcounty.com/web/gwinnett/departments/transportation/operationsmaintenanceandplann ing https://www.gwinnettcounty.com/web/gwinnett/departments/transportation/operationsmaintenanceandplanning

BL066-23 Addendum 2 Page 2

Q3. How would a manufacturer estimate pricing decreases or increases next year and further into the future, at the present time? (Pg6, Bullet Points at the bottom of the Bid Schedule)

A3. Pricing decreases or increases would be the sole responsibility of the vendor to estimate. The increase/decrease listed on the bid schedule will not be able to change for renewal terms. What is listed at the time of bidding will be the maximum increase the vendor will be able to take at the time of renewal.

Q4. Is there was a requirement to supply a response for all bid items, or if a bidder could choose to bid for only certain types of radar signs for BL066-23. In other words, would you accept bids from one vendor with the best price on the 12" signs, and then another vendor for the best price on the 18" signs, or is this a sole source bid where the vendor must supply a price for each sign type or else be rejected?

A4. Vendors may choose not to bid on all line items. Gwinnett County reserves the right to award the overall low or award to multiple vendors.

Q5. Are certificates of insurance required with bid submission? If not, how soon after award are certificates of insurance required?

A5. No, it should be submitted upon request.

Q6. If a vendor has a 12" sign that does everything except variable messaging, may it be submitted with an exception?

A6. Line item 1 does not have to have variable messaging. However, line items 2, 3, and 4 require variable messaging.

Q7. In section 2.01, does the portable sign have to include message options?

A7. Please see revised section 2.01 and line item 1.

This addendum should be signed in the space provided below and returned with your bid. Failure to do so may result in your bid being deemed non-responsive.

Thank you.

Olivia Graves Purchasing Associate II

Company Name

Authorized Representative

BL066-23 Addendum 2 Page 3

FAILURE TO RETURN THIS PAGE AS PART OF YOUR BID DOCUMENT MAY RESULT IN REJECTION OF

BID.

REVISED BID SCHEDULE

ITEM #

APPROX

ANNUAL

QTY

DESCRIPTION

MANUF. &

NO.

DELIVERY

A.R.O.

UNIT PRICE TOTAL PRICE

10 EA

10-13” PORTABLE Radar Driver Feedback Sign w/Cell Lithium Batteries, Or equivalent, per attached specifications, with color option

2 10 EA

12-13” SOLAR POWER Radar Driver Feedback Sign with Backup Battery, or equivalent, per attached specifications, with color option

5 EA

18” SOLAR POWER Radar Driver Feedback Sign with Backup Battery, or equivalent, per attached specifications, with color option

5 EA

12-13” HARD WIRED Radar Driver Feedback Sign or equivalent, per attached specifications, with color option

5 1 EA Training $ $

TOTAL $

Optional Pricing –

This pricing will not be taken into consideration for award but may be used at a later time during the contract.

6 1EA Cellular Data $

7 1 EA Software $

Gwinnett County requires pricing to remain firm for the duration of the initial term of the contract. Failure to hold firm pricing for the initial term of the contract will be sufficient cause for Gwinnett County to declare bid non-responsive. Contract to begin upon award.

Unless otherwise noted, quoted prices will remain firm for four (4) additional one (1) year periods.

• If a percentage decrease will be a part of this bid, please note this in the space provided together with an explanation.

1st Renewal Period 2nd Renewal Period 3rd Renewal Period 4th Renewal Period

• If a percentage increase will be a part of this bid, please note this in the space provided together with an explanation.

1st Renewal Period 2nd Renewal Period 3rd Renewal Period 4th Renewal Period

COMPANY NAME __________________________________________________________________________

BL066-23 Addendum 2 Page 4

FAILURE TO RETURN THIS PAGE AS PART OF YOUR BID DOCUMENT MAY RESULT IN REJECTION OF

BID.

REVISED BID SCHEDULE CONTINUED

Termination for Cause: The County may terminate this agreement for cause upon ten days prior written notice to the contractor of the contractor’s default in the performance of any term of this agreement. Such termination shall be without prejudice to any of the County’s rights or remedies by law.

Termination for Convenience: The County may terminate this agreement for its convenience at any time upon 30 days written notice to the contractor. In the event of the County’s termination of this agreement for convenience, the contractor will be paid for those services actually performed. Partially completed performance of the agreement will be compensated based upon a signed statement of completion to be submitted by the contractor, which shall itemize each element of performance.

Certification Of Non-Collusion in Bid Preparation Signature Date

In compliance with the attached specifications, the undersigned acknowledges all requirements outlined in the "Instructions to Bidders" and all documents referred to therein, if this bid is accepted by the Board of Commissioners within ninety (90) days of the date of proposal opening, to furnish any or all of the items upon which prices are quoted, at the price set opposite each item, delivered to the designated point(s) within the time specified in the fee schedule. By submission of this proposal, I understand that Gwinnett County uses Electronic Payments for remittance of goods and services. Vendors should select their preferred method of electronic payment upon notice of award. For more information on electronic payments, please refer to the Electronic Payment information in the instructions to bidders.

Legal Business Name (If your company is an LLC, you must identify all principals to include addresses and phone numbers in your submittal)

Federal Tax ID

Complete Address

Does your company currently have a location within Gwinnett County? Yes No

Representative Signature

Printed Name

Telephone Number Fax Number

E-mail address