ADA Consultant.pdf

PDF 485 KB Posted Oct 25, 2024

Attached to: ADA Consultant (11/20/2024 modified)
Solicitation number: PE-65650-NONST-2025-000000012
Issued by: Fayette County, Georgia

About this file

Written by GovTribe AI · Oct 28, 2024

This document is a Request for Proposals (RFP) issued by the City of Peachtree City, Georgia for professional services to develop an Americans with Disabilities Act (ADA) Transition Plan for the city's buildings and recreational facilities. The city is seeking proposals from qualified consulting firms to survey and assess the accessibility of all public facilities, produce a report identifying necessary projects and costs to achieve ADA compliance, and provide qualifications and experience. Proposals are due by 3:00 pm on Monday, November 25, 2024, and the city will award the contract to the best responsible and responsive offer.

The RFP provides demographic information about Peachtree City, including its population, median household income, and disability statistics. It also includes detailed lists of the city's recreation facilities, buildings, and other infrastructure. The selected firm will be expected to complete an Existing Facility Checklist for each location and develop a final report outlining the necessary accessibility improvements and associated costs. The city will consider factors such as the firm's qualifications, project approach, and pricing in selecting the contractor.

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Addendum 1 _ ADA Consultant ENG.pdf	PDF	Oct 25, 2024
Addendum 2 _ ADA Consultant ENG.pdf	PDF	Oct 25, 2024

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City of Peachtree City 151 Willowbend Road Peachtree City, GA 30269 Phone: 770-631-2515 Fax: 770-631-2507 PeachtreeCityGA.gov Purchasing Department

October 25, 2024

Ladies and Gentlemen:

The City of Peachtree City will be accepting sealed proposals (one original and three copies) at the office of the Purchasing Department, 151 Willowbend Road, Peachtree City, Georgia 30269, for firms interested in providing professional services to develop an Americans with Disabilities Act (ADA) Transition Plan for the City of Peachtree City until 3:00 p.m. on Monday, November 25, 2024. The proposals will be opened at that time and place and the name of each Proposer shall be announced.

The specifications and requirements are available on the City’s web site at www.peachtree-city.org.

Four copies of the proposals (one original and three copies) are to be submitted in a sealed envelope, with the name of the project (ADA Transition Plan) clearly marked on the face of the envelope. The date and time of opening are also to be included, along with the name of the company submitting the proposal. Items to be included in the proposal package are listed in the attached directions and specifications. The proposal made by any company or firm must be signed in the name of such company or firm in a legal manner by a duly authorized officer; and the principal place of business must be shown (no post office boxes).

It is the City’s intention to have a panel review the proposals. The panel will base their decisions on the weighted criteria within the Scope of Work.

The City Attorney may review and approve any contract and the Peachtree City Council, at a regularly scheduled meeting, will award the contract.

No proposals may be withdrawn for a period of ninety (90) days after the scheduled time to receive the proposal. Any request for clarification must be made in writing (hand delivered, letter, fax, or e-mail – aegan@peachtree-city.org) to Angela Egan, Purchasing Manager, by the close of business, no less than five business days prior to the submission of proposals. Any clarification issued will be in the form of an addendum to the proposal instructions, plans, or specifications and will be issued to all potential offerers not later than seventy-two (72) hours prior to the time of submission of proposals. Any addendums will also be placed on the City’s web site at www.peachtree-city.org. Although the Purchasing Department will take effort to send any addendum to known firms, it is the proposer’s ultimate responsibility to ensure that they have all applicable addenda prior to submittal. This may be accomplished via contact with the Purchasing Manager or by visiting the City’s website prior to submitting.

The City reserves the right to award the contract on the basis it deems to be in the City’s best interest.

The City will choose the best, responsible, or responsive offer. The City will exercise its discretion in awarding the contract to the offerer who best satisfies the needs of the City. The City also reserves the right to reject any and all proposals and to waive any and all irregularities. The City’s policy and procedures for this process are available in the Purchasing Department for inspection.

Proposals will not be accepted from any person, firm, or corporation who is in arrears in any debt or obligation to the City of Peachtree City or any other governmental entity.

http://www.peachtree-city.org/ http://www.peachtree-city.org/

Notice: The logo of the City of Peachtree City is protected and may not be used in submissions to the City.

When using a logo, proposers should use only their corporate logos.

Ownership of all data, materials, and documentation prepared for and submitted to the City in response to this request for proposals shall belong exclusively to the City and will be considered a record prepared and maintained or received in the course of operations of a public office or agency and subject to public inspection in accordance with the Georgia Open Records Act, Official Code of Georgia Annotated, Section 50-18-70, et.seq., unless otherwise provided by law.

Sincerely, Angela Egan Purchasing Manager

Attachment

Appendix A – Recreation Facilities List Appendix B – City Buildings List Appendix C – Existing Facility Checklist Appendix D - E verify

CITY OF PEACHTREE CITY

REQUEST FOR PROPOSALS

TO DEVELOP AN AMERICANS WITH DISABILITIES ACT (ADA) TRANSITION PLAN

INTRODUCTION

The City is seeking proposals from qualified consulting firms to provide services to develop an Americans with Disabilities Act (ADA) Transition Plan.

The plan will be geared to only City facilities (buildings) and Recreational Areas and equipment. City Staff is handling the street/sidewalk and path portions.

BACKGROUND

The City is a suburban area located in Fayette County, Georgia. It is part of Metro Atlanta; and lies approximately 31 miles south of the city limits. Peachtree City is a planned community consisting of 5 distinct villages and has 100 miles of multi-use paths which citizens use for both leisure and commuting.

The population currently sits at 38,000 residents and continues to increase as young families move into the area. Peachtree City is considered a “bedroom community” with many citizens commuting to Atlanta for work, however there are also several large international employers within the city itself. Opportunities for employment in Fayette County continue to increase as the film industry grows and large companies expand their presence in the city.

DEMOGRAPHIC DATA

The City has a large aging population, however, there is an increase of young families moving to the area.

The median age in the city is 44, with 18% of the population being over 65 years old. According to the most recent census, the population consists of 77% white, 6.9% black or African American, 7.7% Asian, 0.5% Native Hawaiian or Pacific Islander, and 8% Hispanic or Latino. 15.2% of the population speak a language other than English at home. The median household income is $103,000 per year, and there are 14,344 households with an average of 2.63 persons per household. The average home price is approximately $380,000. 59% of the population hold a bachelor’s degree or higher, and 98% of the population hold a high school diploma. 6.9% of the population under 65 has a disability.

PARK & RECREATION CONTEXT

The City Recreation Department has 4 athletic complexes, 3 community parks, 6 nature areas, and 25 neighborhood and other city parks. Parks and athletic fields combine to make up over 400 acres of the city.

70% of the population live within a 10-minute walk of a park.

See Appendix A for list of facilities with specific details regarding each facility.

Note: This City will also provide this information in GIS format for download.

CITY FACILITY CONTEXT

The City Building Maintenance Department has over 80 facilities that it is responsible for. These facilities range from small open pavilions, to medium sized restroom facilities, to a 31,000 square foot library. All of which vary in complexity. Not every facility is open to the public so some may not need to be assessed.

Please note some of these facilities may be duplicated on the Recreation Department list.

See Appendix B for list of facilities with specific details regarding each facility

Note: This City will also provide this information in GIS format for download.

PROJECT DESCRIPTION

The City is seeking proposals from qualified consulting firms to provide services to develop an Americans with Disabilities Act (ADA) Transition Plan for its buildings and recreational facilities. The City has a strong commitment to provide fair and just access to high-quality parks, green space, recreation facilities buildings and programs for all members of the community and this plan will help us achieve our commitment.

SCOPE OF WORK AND REQUIREMENTS

Survey and Assessment:

• The selected firm shall visit every public facility/building, recreational facility and park on the attached lists in Appendix A and Appendix B. The selected firm shall complete the attached Existing Facility Checklist (see Appendix C) for each facility and make note of deficiencies. The City is also requiring an assessment of accessible routes to each facility/building, recreational facility/amenity and noting any deficiencies.

Report:

• The selected firm shall take the data compiled in the Survey and Assessment portion of the project and create a report for the City to include in its ADA Transition Plan.

• The report shall include the necessary projects needed for the City to achieve compliance with ADA standards.

• The report shall also include the cost of mitigation for the necessary projects and an approximate timeframe of completion. It is understood that the City will need to give an annual budget estimate to the selected firm in order to complete this task.

• The report should also contain any other information that would generally be required by the Georgia Department of Transportation in the completion of this portion of the transition plan.

Qualifications and Experience:

• Selected firm shall have previous experience in performing ADA transition plans. Please provide the following information.

o Contractor/Firm experience and qualifications that would be germane to this project.

o Assigned staff experience and qualifications o Organizational depth and current workload – Show you have capacity and resources to take on this project o References (Company name; Contact Name, phone number, and email address; Project

Description; and Completion Date) o Related project experience

Project Approach:

• Describe how you would work on our particular project.

o Project Administration – Detail who will be the project manager and who will be doing inspections and how they will coordinate with each other and the City.

o Review of data given by the City – Show understanding of what you have received from the City (tables and GIS Data) and how you will use it in the inspections.

o Implementation of Inspections – Describe how you will attack the various inspections in the multiple locations.

o Development of Final Report – Describe final report.

Completed Price:

• Provide hourly rate schedule for employees working on the project

• Provide Lump sum price for completion of entire project.

Proposal Package:

• Provide complete proposal package per the following Proposal Submission Requirements Section.

SELECTION CRITERIA

It is anticipated that one firm will be selected on the basis of the following detailed criteria:

WEIGHT

% ITEM

30 Qualifications and experience Contractor/Firm experience qualifications Assigned staff experience and qualifications Organizational depth References Related project experience

30 Project approach Project Administration Review of Data given by the City Implementation of Inspections Development of Final Report

30 Completed price Price

10 Proposal package completeness

PROPOSAL SUBMISSION REQUIREMENTS

The proposal should contain all information requested and any additional information necessary to summarize the overall benefit of the proposal to the City. This solicitation does not commit the City to award a contract, to pay any cost incurred with the preparation of a proposal, or to procure or contract for services or supplies. The City reserves the right to accept or reject any or all proposals received in response to this request, to negotiate with any qualified source, or cancel in whole or part of this proposal process if it is in the best interest of the City. Following contract negotiations, prospective consultants may be required to submit revisions to their proposals. All proposers should note that any contract in accordance to this proposal is dependent upon the recommendation of the city staff and the approval of the City Council.

Process for Submitting Proposals

1. Preparation of Proposal Each proposal should be prepared simply and economically, avoiding the use of elaborate promotional materials beyond those sufficient to provide a complete presentation. If supplemental materials are a necessary part of the technical proposal, the Proposer should reference those materials in the technical proposal, identifying the document(s) and citing the appropriate section and page(s) to be reviewed.

Notice: The logo of the City of Peachtree City is protected and may not be used in submissions to the City.

When using a logo, proposers should use only their corporate logos.

2. Packaging of Proposal Mark the outside of shipping package as follows:

Name of Company Point of Contact for Company

RFP: ADA Transition Plan Due no later than 3:00 pm local time, Monday, November 25, 2024.

3. Number of Proposal Copies

One original and three copies

4. Submission of Proposals - Proposals must be submitted to:

Attn: Angela Egan, Purchasing Manager City of Peachtree City 151 Willowbend Road

Peachtree City, GA 30269

Any proposal received after the due date and time will not be evaluated.

5. Rejection of Proposals/Cancellation of RFP

The City reserves the right to reject any or all proposals, to waive any irregularity or informality in a proposal, and to accept or reject any item or combination of items, when to do so would be to the advantage of the City. It is also within the right of the City to reject proposals that do not contain all elements and information requested in this document. The City reserves the right to cancel this RFP at any time. The City will not be liable for any cost/losses incurred by the Proposer throughout this process.

The evaluation process is expected to take several weeks and will involve the contribution of a number of key City personnel. The final selection will require approval by the Peachtree City Council and will be scheduled once the staff recommendation is complete. Once the Monday, November 25, 2024, submittal deadline has passed, no updates or information will be made available until final action by the City Council.

Questions regarding this process, types of projects, etc. shall be directed to Mrs. Angela Egan aegan@peachtree-city.org, in writing, until Monday, November 18, 2024.

GENERAL INFORMATION TO PROSPECTIVE FIRMS

Prior to the award of a contract, the Contractor shall furnish a Certificate of Coverage or other proof that it has the following insurance with the City named as additional insured that must remain in force for a period of at least one year after completion of the work:

• Commercial General Liability, Contractual Liability, Products/Complete Operations

Liability, Owners and Contractors Protective Liability, Errors and Omissions, and Personal Injury Liability Insurance - $2,000,000 Combined Single Limit Bodily Injury and Property Damage – each occurrence.

• Comprehensive Automobile Liability Insurance - $1,000,000 Combined Single Limit Injury and Property Damage Liability – each occurrence.

• Umbrella - $1,000,000

• Workers’ Compensation Insurance - $100,000 Bodily Injury by Accident – each accident; $500,000 Bodily Injury by Disease – policy limit; and $100,000 Bodily Injury by Disease – each employee.

GEORGIA SECURITY & IMMIGRATION COMPLIANCE ACT OF 2006

Federal Work Authorization Program (§ O.C.G.A. 13-10-91)

The City may not enter into a contract for the physical performance of services unless the contractor registers and participates in the federal work authorization program. “Physical performance of services” is defined as the building, altering, repairing, improving, or demolishing of any public structure or building or other public improvements of any kind to public property within Georgia, including the construction, reconstruction, or maintenance of all or part of a public road; or any other performance of labor for a public employer within Georgia under a contract or other bidding process”.

Although the Georgia law for private employers has a structured phase-in timeline in an attempt to ease private employers into compliance based upon their business size, only those companies registered with, authorized to use and currently using the federal work authorization program commonly known as E- Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in § O.C.G.A. 13-10-91, shall be considered.

Before a bid for the physical performance of services is considered by the City, the bid must include a signed, notarized affidavit from the contractor attesting to the following:

(1) The affiant has registered with, is authorized to use, and uses the federal work authorization program.

(2) The user identification number and date of authorization for the affiant;

(3) The affiant will continue to use the federal work authorization program throughout the contract period; and

(4) The affiant will contract for the physical performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the contractor with the same information as required in numbers 1-3 above.

If a contractor does not have any employees and does not intend to hire any employees, in lieu of the above affidavit the contractor may provide a copy of state-issued driver’s license or identification cared to the City for each independent contractor utilized in satisfaction of part or all of the contact with the City.

However, a driver’s license or identification card will be acceptable if it is issued by a state that verifies lawful immigration status. The Georgia Attorney General will provide a list of states that verify lawful immigration status and post this list on its website. The City must confirm that all of the copies of driver’s licenses and identification cards presented to it come from states that verify lawful immigration status.

State law requires that before a bid/proposal for the physical performance of services is considered by the City, the bid/proposal must include a signed, notarized affidavit from the contractor. Subcontractor affidavit(s) would be required only upon award. See Appendix D for Affidavits

APPENDIX A

RECREATION FACILITIES LIST

Athletic Complexes:

Peachtree City Athletic Complex 1125 HWY 74 South, Peachtree City GA, 30269

• 86 acres • 6 soccer fields (lit) • 9 baseball fields

(lit)

• Field of Hope (lit)

• 4 concession stands

• 4 restrooms

• mountain bike trails- 3 miles

• 3 restroom buildings

• playground • picnic pavilion

Jim Meade Memorial Park 101 Meade Field Drive, Peachtree City GA, 30269

• 3 adult softball fields • 4 girls’ softball fields

(lit)

• 2 lacrosse fields (lit)

• 2 concession stands

• 3 restroom buildings

Riley Field Complex 176 Wisdom Road, Peachtree City GA, 30269

• track (7 lanes) (lit) • 1 football field

(lit)

• 1 multipurpose field (lit)

• covered picnic shelter

• storage/office building

• restrooms • concessions

Kedron Fieldhouse and Aquatic Center 202 Fieldhouse Drive, Peachtree City, GA 30269

• 2 pools (year round)

• inline hockey rink restrooms/showers

• fieldhouse (2 court gym) playground

• open gym Hours • classroom spaces

• office spaces • staffed facility

Peachtree City Tennis Center 10 Planterra Way, Peachtree City, GA 30269

• 12 hard tennis courts

• 6 soft tennis courts

• 6 covered tennis courts

• pro shop

• membership based • staffed facility

Community Parks:

McIntosh Trail Recreation Complex 198 McIntosh Trail, Peachtree City GA, 30269

• Fred Brown Amphitheater- 2,500 Seats

• William Davis BMX Track

• The Gathering Place (Senior Center Building)

• Mcintosh Place (Visitor’s Center and Senior center)

• Peachtree City Dog Park

• gazebo • Flat Creek Nature Preserve

Glenloch Recreation Complex:

601 Stevens Entry, Peachtree City, GA 30269

• seasonal pool and splash pad

• basketball court • 2 classrooms and offices

• playground • 5 soccer fields

• 4 tennis courts (lit)

• skate park • 2 Restrooms • Community garden

•Concession stands

Braelinn Recreation Complex 201 Log House Road, Peachtree City, GA 30269

• 3 baseball fields • 1 multipurpose field

• 1 soccer field • 6 pickleball courts

• playground

• 2 basketball courts

• 2 picnic pavilions • restrooms • 1 concession stand

Neighborhood and other city parks:

Battery Way 110 Battery Way, Peachtree City GA, 30269

• boat ramp • fishing access

• picnic area •playground • portable toilet

• fitness course

• bench swings

Beaver Dam Park 119 Beaver Dam Road, Peachtree City GA, 30269

• picnic Area • playground

• pavilion

Big Pine Park 115 Sweetgum Road, Peachtree City GA, 30269

• playground • picnic area • limited parking

Blue Smoke Park 400 Blue Smoke Trail, Peachtree City, GA 30269

• playground • pavilion

• tennis court •sand volleyball

Braelinn Green Tot Lot 401 Lily Green, Peachtree City, GA 30269

• tot lot playground

Braelinn Road Tot Lot 126 Braelinn Road, Peachtree City, GA 30269

• tot lot playground • benches • picnic area

Cedarcroft Park 601 Blackburn Lane, Peachtree City GA, 30269

• tot lot playground • picnic area • benches • gravel parking

Crabapple Woods Tot Lot 300 Grovewood Lane, Peachtree City GA, 30269

• tot lot playground

Drake Field 155 Willowbend Road, Peachtree City GA, 30269

• picnic area • large pavilion • event venue • concession hut

• benches/swings • walking path (.25 mi) • large grass multipurpose field

• fishing • kayak/small boat launch

Huddleston Pond Windgate Road at Bridalpath lane 33.399355, -84.558703

• fishing • fitness course • gazebo • dock

• playground • picnic area • walking path (.4 miles)

Kedron Park 202 Fieldhouse Drive, Peachtree City, 30269

• playground • benches

Pebblestump park 202 Pebblestump Point Road, Peachtree City, GA 30269

• basketball court •picnic area •playground

Pebblepocket Park Willow Rd/Hip Pocket Road, Peachtree City, GA 30269 33.397972, -84.584953 •2 tennis courts •practice wall

Lake Peachtree Damn Park 110 Kelly Dam Park, Peachtree City, GA 30269

• fishing • benches • grassy area

Luther Glass Park 269 S. Peachtree Parkway, Peachtree City GA, 30269

• tot lot playground • gazebo • benches • fishing

Picnic Park/Luther Holt All Children’s Playground 157 Willowbend Road, Peachtree City GA, 30269

• playground • pavilion • fishing • restrooms

Planterra Ridge 251 Terrane Ridge, Peachtree City GA, 30269

Rockspray Pond 151 Crosstown Drive, Peachtree City, GA 30269

• tot lot playground • benches/picnic area • fishing

Rubicon Tot Lot Holly Grove Road, Peachtree City, GA 30269 33.348155, -84.537063

Sutton Cove Tot Lot 308 Coronado Drive, Peachtree City, GA 30269

Timberlake/The Oaks Tot Lot 98 Merrywood Lane, Peachtree City, GA 30269

Village Green Disc Golf Course 204 Willowbend Road, Peachtree City, GA 30269

• 9-hole disc golf course

• benches

Smokerise Tot Lot 69 Smokerise Point, Peachtree City, GA 30269

• tot lot playground • tennis court • basketball court

Windalier Ridge 412 Blue Smoke Trail, Peachtree City, GA 30269

Pinecrest Boat Launch Pinecrest Drive, Peachtree City, GA 30269 33.396852, -84.580586

• boat ramp • fishing • dock • benches

Nature Areas & Trails:

Peachtree Athletic Complex Mountain Bike Trails 1125 HWY 74 South

• 3 miles multi-use hiking and mountain bike trails

Spyglass Island Parking located: 110 Battery Way, Peachtree City, GA 30269 33.391787, -84.572589

• walking Path • picnic tables • fishing

Flat Creek Nature Area 201 Mcintosh Trail, Peachtree City, GA 30269

• 1200 ft boardwalk • 513 acres • 2 viewing decks

Line Creek Nature Area Hwy 54 at MacDuff Parkway, Peachtree City, GA 30269 33.393231,-84.603669

• 70 acre public preserve

• gazebo • restroom • pond

• approx. 3 miles of trails

Somerby Woods 300 Roackaway Road, Peachtree City, GA 30269 33.33794, -84.53596

• 40 acre tract • 2 miles of trails • overlook • benches

Landrum Mill Overlook World Drive, Peachtree City, GA 30269 33.444366, -84.587251

• viewing Deck • benches • historical site

Tinsley Mill Tantallon, Peachtree City, GA 30269 33.42166, -84.57789

• historical site

APPENDIX B

City Buildings List

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APPENDIX C

E-verify forms.

Contractor Affidavit under O.C.G.A. § 13-10-91(b)(l)

The undersigned contractor ("Contractor") executes this Affidavit to comply with O.C.G.A § 13-10-91 related to any contract to which Contractor is a party that is subject to O.C.G.A. § 13-10-91 and hereby verifies its compliance with O.C.G.A. § 13-10-91, attesting as follows:

a) The Contractor has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program;

b) The Contractor will continue to use the federal work authorization program throughout the contract period, including any renewal or extension thereof;

c) The Contractor will notify the public employer in the event the Contractor ceases to utilize the federal work authorization program during the contract period, including renewals or extensions thereof;

d) The Contractor understands that ceasing to utilize the federal work authorization program constitutes a material breach of Contract;

e) The Contractor will contract for the performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the Contractor with the information required by O.C.G.A. § 13-10-91(a), (b), and ( c);

f) The Contractor acknowledges and agrees that this Affidavit shall be incorporated into any contract(s) subject to the provisions of O.C.G.A. § 13-10- 91 for the project listed below to which Contractor is a party after the date hereof without further action or consent by Contractor; and

g) Contractor acknowledges its responsibility to submit copies of any affidavits, drivers' licenses, and identification cards required pursuant to O.C.G.A. § 13-10-91 to the public employer within five business days of receipt.

Federal Work Authorization User Identification Number Date of Authorization

Name of Contractor Name of Project

Name of Public Employer

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on , , 20 in (city), (state).

Signature of Authorized Officer or Manager

Printed Name and Title of Authorized Officer or Manager

SUBSCRIBED AND SWORN BEFORE ME

ON THIS THE DAY OF , 20 .

NOTARY PUBLIC My Commission Expires:

Subcontractor Affidavit under O.C.G.A. § 13-10-91(b)(4)

By executing this affidavit, the undersigned sub-subcontractor verifies its compliance with O.C.G.A. § 13- 10-91, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services under a contract for (name of subcontractor or sub-subcontractor with whom such sub-subcontractor has privity of contract) and (name of contractor) on behalf of (name of public employer) has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91.

Furthermore, the undersigned sub-subcontractor will continue to use the federal work authorization program throughout the contract period and the undersigned sub- subcontractor will contract for the physical performance of services in satisfaction of such contract only with sub-subcontractors who present an affidavit to the sub-subcontractor with the information required by O.C.G.A. § 13-10-91(b). The undersigned sub-subcontractor shall submit, at the time of such contract, this affidavit to (name of subcontractor or sub-subcontractor with whom such sub-subcontractor has privity of contract). Additionally, the undersigned sub-subcontractor will forward notice of the receipt of any affidavit from a sub-subcontractor to (name of subcontractor or sub-subcontractor with whom such sub-subcontractor has privity of contract). Sub- subcontractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

Federal Work Authorization User Identification Number

Date of Authorization

Name of Sub-subcontractor

Name of Project

Name of Public Employer

I hereby declare under penalty of perjury that the foregoing is true and correct. Executed on , , 202__ in _______________(city), _ (state).

Signature of Authorized Officer or Manager

Printed Name and Title of Authorized Officer or Manager

SUBSCRIBED AND SWORN BEFORE ME

ON THIS THE DAY OF ,2023.

NOTARY PUBLIC

My Commission Expires:

APPENDIX D

Existing Facility Checklist

COMPLIANCE MATERIALS

T I T L E S I I & I I I

ADA

Checklist for Existing Facilities version 2.1

To obtain additional copies of this checklist, contact your Disability and Business Technical Assistance Center.

To be automaticallly connected to your regional center, call 1-800-949-4ADA. This checklist may be copied as many times as desired by the Disability and Business Technical Assistance Centers for distribution to small businesses but may not be reproduced in whole or in part and sold by any other entity without written permission of Adaptive Environments, the author.

Barrier Free Environments, Inc.

Barrier Free Environments, Inc. and Adaptive Environments Center, Inc. are authorized by the National Institute on Disability and Rehabilitation Research (NIDRR) to develop information and materials on the Americans with Disabilities Act (ADA). However, you should be aware that NIDRR is not responsible for enforcement of the ADA. The information, presented here is intended solely as informal guidance, and is neither a determination of your legal rights or responsibilities under the Act, nor binding on any agency with enforcement responsibility under the ADA. T he A m er ic an s w ith D is ab ili tie s A ct C he ck lis t f or R ea di ly A ch ie va bl e B ar ri er R em ov al A u gu st

COMPLIANCE MATERIALS

T I T L E I I I

ADA

The goal of the survey process is to plan how to make an existing facility more usable for people with disabilities. The Department of Justice (DOJ) recommends the development of an Implementa-tion Plan, specifying what improvements you will make to remove barriers and when each solution will be carried out: “…Such a plan…could serve as evidence of a good faith effort to comply….”

Technical Requirements

This checklist details some of the requirements found in the ADA Standards for Accessible Design (Standards). The ADA Accessibility Guidelines (ADAAG), when adopted by DOJ, became the Standards. The Standards are part of the Department of Justice Title III Regulations, 28 CFR Part 36 (Nondiscrimination on the basis of disability… Final Rule). Section 36.304 of this regu-lation, which covers barrier removal, should be reviewed before this survey is conducted.

However, keep in mind that full compliance with the Standards is required only for new construc-tion and alterations. The requirements are pre-sented here as a guide to help you determine what may be readily achievable barrier removal for ex-isting facilities. The Standards should be followed for all barrier removal unless doing so is not readily achievable. If complying with the Standards is not readily achievable, you may undertake a modification that does not fully com-ply, as long as it poses no health or safety risk.

In addition to the technical specifications, each item has a scoping provision, which can be found under Section 4.1 in the Standards. This section clarifies when access is required and what the exceptions may be.

Each state has its own regulations regarding accessibility. To ensure compliance with all codes, know your state and local codes and use the more stringent technical requirement for every modifi-cation you make; that is, the requirement that provides greater access for individuals with disabilities. The barrier removal requirement for existing facilities is new under the ADA and supersedes less stringent local or state codes.

Checklist for Existing Facilities version 2.1

Checklist for Existing Facilities version 2.1 © revised August 1995, Adaptive Environments Center, Inc. for the National Institute on

Disability and Rehabilitation Research. For technical assistance, call 1-800-949-4ADA (voice/TDD).2

Introduction Title III of the Americans with Disabilities Act requires public accommodations to provide goods and services to people with disabilities on an equal basis with the rest of the general public. The goal is to afford every individual the opportunity to benefit from our country’s businesses and services, and to afford our businesses and services the opportunity to benefit from the patronage of all Americans.

The regulations require that architectural and communication barriers that are structural must be removed in public areas of existing facilities when their removal is readily achievable—in other words, easily accomplished and able to be carried out without much difficulty or expense.

Public accommodations that must meet the barrier removal requirement include a broad range of establishments (both for-profit and nonprofit)—such as hotels, restaurants, theaters, museums, retail stores, private schools, banks, doctors’ offices, and other places that serve the public. People who own, lease, lease out, or operate places of public accommodation in existing buildings are responsible for complying with the barrier removal requirement.

The removal of barriers can often be achieved by making simple changes to the physical environment.

However, the regulations do not define exactly how much effort and expense are required for a facility to meet its obligation. This judgment must be made on a case-by-case basis, taking into consideration such factors as the size, type, and overall financial resources of the facility, and the nature and cost of the access improvements needed. These factors are described in more detail in the ADA regulations issued by the Department of Justice.

The process of determining what changes are readily achievable is not a one-time effort; access should be re-evaluated annually. Barrier removal that might be difficult to carry out now may be readily achievable later. Tax incentives are avail-able to help absorb costs over several years.

Purpose of This Checklist

This checklist will help you identify accessibility problems and solutions in existing facilities in order to meet your obligations under the ADA.

What This Checklist is Not

This checklist does not cover all of the requirements of the Standards; therefore, it is not for facilities undergoing new construction or alterations. In ad-dition, it does not attempt to illustrate all possible barriers or propose all possible barrier removal solutions. The Standards should be consulted for guidance in situations not covered here.

The Title III regulation covers more than barrier re-moval, but this checklist does not cover Title III’s requirements for nondiscriminatory policies and practices and for the provision of auxiliary commu-nication aids and services. The communication fea-tures covered are those that are structural in nature.

Priorities

This checklist is based on the four priorities recom-mended by the Title III regulations for planning readily achievable barrier removal projects:

Priority 1: Accessible approach and entrance Priority 2: Access to goods and services Priority 3: Access to rest rooms Priority 4: Any other measures necessary

Note that the references to ADAAG throughout the checklist refer to the Standards for Accessible Design.

How to Use This Checklist

✓ Get Organized: Establish a time frame for com-pleting the survey. Determine how many copies of the checklist you will need to survey the whole facility. Decide who will conduct the survey. It is strongly recommended that you invite two or three additional people, including people with various disabilities and accessibility expertise, to assist in identifying barriers, developing solutions for removing these barriers, and setting priorities for implementing improvements.

✓ Obtain Floor Plans: It is very helpful to have the building floor plans with you while you survey.

If plans are not available, use graph paper to sketch the layout of all interior and exterior spaces used by your organization. Make notes on the sketch or plan while you are surveying.

✓ Conduct the Survey: Bring copies of this check-list, a clipboard, a pencil or pen, and a flexible steel

Checklist for Existing Facilities version 2.1 © revised August 1995, Adaptive Environments Center, Inc. for the National Institute on

Disability and Rehabilitation Research. For technical assistance, call 1-800-949-4ADA (voice/TDD). 3 tape measure. With three people surveying, one person numbers key items on the floor plan to match with the field notes, taken by a second per-son, while the third takes measurements. Be sure to record all dimensions! As a reminder, questions that require a dimension to be measured and recorded are marked with the ruler symbol.

Think about each space from the perspective of people with physical, hearing, visual, and cognitive disabilities, noting areas that need improvement.

✓ Summarize Barriers and Solutions: List barriers found and ideas for their removal. Consider the solutions listed beside each question, and add your own ideas. Consult with building contractors and equipment suppliers to estimate the costs for mak-ing the proposed modifications.

✓ Make Decisions and Set Priorities: Review the summary with decision makers and advisors.

Decide which solutions will best eliminate barriers at a reasonable cost. Prioritize the items you decide upon and make a timeline for carrying them out.

Where the removal of barriers is not readily achiev-able, you must consider whether there are alterna-tive methods for providing access that are readily achievable.

✓ Maintain Documentation: Keep your survey, notes, summary, record of work completed, and plans for alternative methods on file.

✓ Make Changes: Implement changes as planned.

Always refer directly to the Standards and your state and local codes for complete technical require-ments before making any access improvement. Ref-erences to the applicable sections of the Standards are listed at the beginning of each group of ques-tions. If you need help understanding the federal, state, or local requirements, contact your Disability and Business Technical Assistance Center.

✓ Follow Up: Review your Implementation Plan each year to re-evaluate whether more improvements have become readily achievable.

To obtain a copy of the Title III regulations and the Standards or other technical information, call the U.S. Dept. of Justice ADA Information Line at (800) 514-0301 Voice, (202) 514-0381 TDD, or (800) 514-0383 TDD. For questions about ADAAG, contact the Architectural and Transportation Barriers Compliance Board at (800) USA-ABLE.

QUESTIONS POSSIBLE SOLUTIONS

Checklist for Existing Facilities version 2.1 © revised August 1995, Adaptive Environments Center, Inc. for the National Institute on

Disability and Rehabilitation Research. For technical assistance, call 1-800-949-4ADA (voice/TDD).4

Add a ramp if the route of travel is interrupted by stairs.

Add an alternative route on level ground.

Repair uneven paving.

Fill small bumps and breaks with beveled patches.

Replace gravel with hard top.

Change or move landscaping, furnishings, or other features that narrow the route of travel.

Widen route.

Move or remove protruding objects.

Add a cane-detectable base that extends to the ground.

Place a cane-detectable object on the ground underneath as a warning barrier.

Install curb cut.

Add small…

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