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ADVERTISEMENT - REQUEST FOR PROPOSAL

Sealed proposal packages will be received by the City of Duluth, GA, in the Office of the City Clerk, 3167 Main Street, Duluth, GA 30096 until 4:00 p.m. legally prevailing time on December 14, 2021, for:

Rogers Bridge Park Trailhead Project – Phase I

The project generally consists of demolition of existing building/structure, utilities, and site features, construction of a new building, sidewalks, cul-de-sac, utility connections, stormwater management features, and other items as shown it the plans and specifications. The Project requires coordination with the adjacent construction of Rogers Bridge and must open concurrently with the substantial completion of the new bridge (or within 30 days of said substantial completion).

Proposal packages received after the stated time will not be accepted.

A non-mandatory pre-proposal meeting will be held at Rogers Bridge Park, 4291 Rogers Bridge Road, Duluth, GA, on November 18, 2021, at 10:00 a.m. Interested contractors are strongly encouraged to attend. Those attending the pre-proposal meeting must wear appropriate personal protective equipment (PPE) or they will not be permitted on site. This includes hard hat, reflective safety vest, and closed toed/rubber soled flat footwear. A City representative will be present on site throughout the duration of the meeting. This will be the proposer’s only opportunity to visit the project site prior to submitting a proposal.

Proposal packages will be formally opened and the total bid from the bid form will be read aloud at 4:01p.m. legally prevailing time on December 14, 2021, in the second-floor executive conference room of Duluth City Hall, located at 3167 Main Street, Duluth, GA 30096. CDC Guidelines in affect at the time of the opening will be followed.

THIS WILL BE A PACKAGE OPENING AND BID READING ONLY. No determination as to the most qualified or highest-ranking proposal will be made until a thorough evaluation has been completed by the City of Duluth’s evaluation team, and the evaluation team’s recommendation is approved by City Council.

A complete digital set of plans and specification documents may be downloaded free of charge from the City’s website at:

https://www.duluthga.net/about_duluth/notices_and_rfp_s/requests_for_proposals.php

The City of Duluth and the Georgia Procurement Registry are the only official sources for this invitation or any addenda that may be issued for same. The City of Duluth will not be held responsible for errors or omissions in submittal packages.

The City of Duluth does not discriminate on the basis of disability in the admission or access to its programs or activities. Any requests for reasonable accommodations required by individuals to

2 | P a g e fully participate in any open meeting, program or activity of the City should be directed to Teresa Lynn, City Clerk, City of Duluth, 770-476-3434.

All suppliers must submit with bid, a bid bond, certified check or cashier’s check in the amount of five percent (5%) of the total bid. Failure to submit a bid bond with the proper rating will result in the bid being deemed non-responsive. Successful supplier will be required to meet insurance requirements, submit a one hundred percent (100%) performance bond and a one hundred percent (100%) payment bond. Insurance and Bonding Company must be licensed to do business by the Georgia Secretary of State, authorized to do business in Georgia by The Georgia Insurance Department, listed in the Department of Treasury’s Publication of Companies holding Certificates of Authority as Acceptable Surety on Federal Bonds and as acceptable reinsuring companies. The bid bond, payment bond, and performance bond must have an A.M. Best rating of A-5 or higher.

Individuals, firms and businesses seeking an award of a City of Duluth contract may not initiate or continue any verbal or written communications regarding a solicitation with any City officer, elected official, employee or other City representative without permission of the City Clerk named in the solicitation between the date of the issuance of the solicitation and the date of the final contract award by the Duluth City Council. Violations will be reviewed by the City Clerk. If determined that such communication has compromised the competitive process, the offer submitted by the individual, firm or business may be disqualified from consideration for award.

Questions regarding proposal documents, drawing, and specifications must be submitted in writing to Kevin Hendrix at Pond & Company via HendrixK@pondco.com. The deadline for questions shall be November 29, 2021, at 5:00 PM. No questions received after this deadline will be addressed. All questions will be answered via addendum posted on the City’s website and on the Georgia Procurement Registry. No phone calls will be accepted.

The written proposal documents supersede any verbal or written prior communications between the parties.

Award will be made to the contractor with the highest scoring proposal package. The City of Duluth reserves the right to reject any or all proposals, to waive technicalities, and to make an award as deemed in its best interest. Where the City provides forms for bid schedule and bond submissions, these forms must be used without exception.

Award notification will be posted after award on the City’s website, www.duluthga.net and the Georgia State Procurement Registry at https://ssl.doas.state.ga.us/PRSapp/.

Proposals in the case of Corporations not chartered in Georgia, must be accompanied by proper certification stating that said Corporation is authorized to do business in the State of Georgia.

No Proposer may withdraw his proposal package within ninety (90) days after the actual date of the opening thereof.

http://www.duluthga.net/ https://ssl.doas.state.ga.us/PRSapp/