Acuity lighting restoration.docx

STATE OF HAWAII

DEPARTMENT OF HEATLH

ADULT MENTAL HEALTH DIVISION

HAWAII STATE HOSPITAL

45-710 KEA'AHALA ROAD

KANEOHE, HI 96744

HIePRO SOLICITATION

REQUEST FOR QUOTES:

FOR

ACUITY LIGHTING CONTROL SYSTEM RESTORATION

Release: May 29, 2026 Offer Due: June 12, 2026 2:00 PM (HST)

Hawaii State Hospital (HSH) is seeking a contractor for the restoration of the Hospital’s Acuity lighting control system to ensure safe, reliable and continuous operation at the Hale Ho’ola building on the grounds of the Hawaii State Hospital set forth in Section 1, Scope of Services, of this solicitation Request for Quote (hereinafter “RFQ”).

1. Scope of Work:

· Update all Acuity lighting control software and standalone devices.

· Verify all Acuity devices are online and functioning correctly.

· Diagnose and correct all existing offline devices and system faults.

· Correct and identify low-voltage cabling deficiencies.

· Correct faulty power packs controlling plug and lighting loads

· Repair lighting fixtures directly connected to the lighting control system that are not functioning.

· Develop a comprehensive building map identifying all existing:

a) HUB’s

b) Eclipse Controllers

c) Electrical Panels

d) Circuits

e) Exterior Devices

f) Related lighting control infrastructure

· Conduct one on-site Acuity system software and programming training session for designated Hospital personnel

General Description

· The contractor to provide certified technicians to handle on work for each listed “equipment” listed in “Scope of Service”.

General Compliance General guideline to follow while on HSH Property

· All work shall be done between 7:30am – 3:00pm, Monday through Friday, except State Holidays, unless agreed upon with Contract Holder.

· The duration of this work shall not exceed three (3) workdays for each service, excluding rain‑out days, unless otherwise approved by the Hawai‘i State Hospital Facility Plant Manager.

· Contractor shall provide all necessary safety signs, barricades, and other devices required to ensure the safety and convenience of the general public. Contractor shall conduct all work in a manner that minimizes disruption to normal vehicular and pedestrian traffic, maintaining the free flow of traffic and protecting the public right‑of‑way at all times.

· Shirts are required to be worn at all times on the work site, smoking is not allowed anywhere on the property, no radios or headsets are allowed.

· Any adverse conditions requiring major field changes that are not identified in the scope of work shall be reported to the Hawaii State Hospital Facility Plant Manager prior to the commencement or continuation of work.

· Contractor shall re‑execute any work that fails to conform to the requirements of this agreement and shall promptly correct any defects resulting from faulty workmanship. Should the Contractor fail to perform the required corrective work, Hawaii State Hospital reserves the right to have the services performed by others and to deduct the associated costs from any monies due to the Contractor.

2. Vendor Compliance

· Proof of compliance obtained through Hawaii Compliance Express (HCE). The vendor’s name on the Certificate of Vendor Compliance (CVC) must exactly match the vendor’s name under which the quote for this solicitation is submitted. A copy of CVC must be submitted with quote for verification. The vendor is responsible for maintaining compliance. Non-compliance may result in a vendor not receiving an award, delay of payment, or cancellation of award.

· The interested offeror must be a registered company to do business in the State of Hawaii.

3. Compensation and Payment Schedule

The Contractor shall submit monthly invoice upon completion of each service to Hawaii State Hospital for the services provided in accordance with Section 1, “Scope of Services.”

The Contractor shall include all applicable taxes, shipping, fees of any kind when submitting the via electronic bid.

4. Performance Period:

The Contractor shall provide the product required under the contract from July 1, 2026, through June 30, 2026, unless the contract is sooner terminated.

When in the interest of the State, HSH may terminate the contract at any time and for convenience by providing four (4) weeks prior written notice to the Contractor.

5. Qualification

· 5 years’ experience with Acuity Lighting Systems

6. Submission and Award All submittals shall be made via HIePRO. The following documents must also be completed and submitted by the vendor.

· Offer Form OF-1

· Current and Valid State of Hawaii Contractor License

· Liability Insurance

· Qualification Form

· Valid W9

Selection and award shall be contingent on the lowest and most responsible and responsive offer.

All inquiries shall be made using the HIePRO Question and Answer Section. Only those inquires received by the deadline shall be responded to. The State’s responses shall not be construed to make any changes to the IFB unless otherwise revised by an addendum. Responses to inquiries shall be made by way of HIePRO, Question and Answer section.

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