Actuator Test Stand DRAFT SOW.doc

DO# 6DC3EM0837SE

DO# 6DC3EM0837SE

STATEMENT OF WORK

PROCUREMENT OF D-LEVEL ROTARY ELECTRO-MECHANICAL ACTUATOR TEST SYSTEM FOR BLDG. 378

STATEMENT OF WORK

PROCUREMENT OF ONE (1) NEW DEPOT-LEVEL ROTARY ELECTRO-MECHANICAL

ACTUATOR SYSTEM (REMAS)

FRCSW, Building 378 Prepared by

Vincent Le, Project Manager / Steve Wilson, Equipment Engineer

Fleet Readiness Center Southwest (FRCSW) – North Island

1.0 SCOPE:

1.1 This Statement of Work (SOW) describes the specifications and requirements for the manufacture, performance, reliability, and inspection necessary to procure one (1) new Depot-Level Rotary Electro-Mechanical Actuator System (REMAS) in support of FRCSW, North Island, Actuator Shop for the purpose of testing Rotary Actuator of Air Force F-5 Aircraft of Aerospace Actuator. The Contractor is responsible for providing material, services and support documentation needed to complete the tasks identified in this SOW. This will include new technology equipped with instrumentation to measure actuator speed, load, current, and voltage. This will improve precision, geared rotary function, specific testing, eliminate re-work, and reduce 1/2 turn-around time. The existing Actuator Test Stand is no longer able to support the needs of the Fleet therefore, the new test stand technology development is considered essential to reducing the likelihood of single point of failure with the original actuator test stand at FRCSW. The Contractor is responsible for providing material, services and support documentation needed to complete the tasks identified in this SOW.

1.2 Description:

The purpose of this SOW provides the details “required” for manufacturing of the REMAS by the contractor. The Contractor shall produce one number of REMAS in support of the Rotary Actuator testing of the Air Force F-5 Aircraft of Aerospace Actuator, with details and data associated with a “Turn-Key” operation. “Turn-Key” is defined by the Contractor providing parts, labor, and materials supporting the contract scope and tasks specified by this SOW, to include; manufacturing, assembling, installation, start-up, commissioning, validation, calibration, technical and training data, and training support, logistics support, reviews, meetings and data for the new REMAS located at FRCSW, in Building 378. The quality, size, and capacity shall be no less than the minimum specification outlined in Sections 3.0 and 4.0 of this SOW.

1.3 Background: The purpose of this project is to procure one (1) new test stand to prevent workload disruptions. The actuator test stand is essential and the only piece of equipment used to test the wing fold actuator systems within the method of flight training. The present Actuator Test Stand is over 45 years old, parts are extremely hard to find thus making repairs almost impossible. The system therefore in need of a new actuator test stand, as it is obsolete and a single point of failure that jeopardizes the readiness of the fleet. The Actuator shop processes approximately forty-five (45) F-5 wing fold actuators a quarter. Without a new test stand the delivery timetables will increase as well as production costs, and a loss of capability, as well as the readiness of the fleet. NAVSUP PUB 5009 shows Actuator Test Stands to have an average of 20 years. The original test stand was procured in 1975 making it 45 years old.

2.0 APPLICABLE DOCUMENTS AND REFERENCES:

2.1 Government Documents:

Specifications, Standards, and Handbooks

The following specifications, standards, and handbooks form a part of this document to the extent specified herein. Unless otherwise specified, the issues of these documents are those listed in the latest issue of the Department of Defense Index of Specifications and Standards (DoDISS) and supplement thereto.

2.1.1 Standards – U.S. Navy

a. OPNAVINST 3960.16B Navy Test, Measurement, and Diagnostic Equipment (TMDE), Automatic Test Systems (ATS), and Metrology and Calibration (METCAL) (2011)

b. OPNAV 5100.23H – (N09F) Navy Safety and Occupational Health (SOH) Program (2020 Ed.)

(Application for copies of the OPNAVINST shall be addressed to Office of the Chief of Naval Operations, The Pentagon, Washington, DC 20350-2000 or to Commander, Naval Safety Center 375 A Street Norfolk, VA 23511 or on the internet at http://www.public.navy.mil/navsafecen)

2.1.2 Standards – Federal

a. NAVAIRINST 13680.1C.

2.1.3 Standards – Air Force

a. Air Force 8A1-7-20-3 Overhaul Instruction, Rotary Electro-Mechanical Actuator PN 181RA38R176, Family Identification Code (FIC): PJX9, dtd 14SEP2015

2.1.4 Standards – Navy Metcal

a. NPSL-BP-01, Metrology Engineering FST, NAVAIR ISSC North Island, NAVY Primary Standards Lab (NPSL), North Island, 01 SEPTEMBER 2020.

2.1.5 FED-STD-H28A - Screw Thread Standards for Federal Services (1994 edition)

a. MIL-STD-130N – Identification Marking of U.S. Military Property (2007 Island, NAVY Primary Standards Lab (NPSL), North Island, 01 SEPTEMBER 2020.

2.1.6 Local Documents:

a. FRCSWINST 11300.2F – Energy and Water Management Program (26 Aug 2008 Effective Date or latest)

b. FRCSW North Island, see Section 4.9b, Table 1.0, identifies various Electro-Mechanical Actuators Configurations to be supported, tested, and made Ready for Issue (RFI)’d by the Procurement of the REMAS.

c. FRCSW North Island Layout Drawings of Facility Engineering Layout Showing designated area for REMAS identified with adequate utility Facility/Aircraft power.

d. FRCSWINST 5100.1F, Chapter 19, dtd 02 Apr 2018 or the latest.

e. FRCSW 5100/19 – Plant Maintenance Energy Control Procedure (ECP) form, revision D or the latest.

2.1.7 Referenced Publications: The product offered shall comply with the following codes and specifications, where applicable. Unless a date or version is specified, the latest edition of the referenced publications in effect at the time of the bid shall govern. In case of a conflict between the requirements in this specification and those listed in the references, the supplier shall notify Technical Point of Contact (TPOC) for immediate resolution. The following other Government documents and publications form a part of this specification to the extent specified herein.

a. CODE OF FEDERAL REGULATIONS (CFR)

b. U.S Department of Labor, Occupational Safety and Health Administration (OSHA) 29 CFR 1910 Ch. XVII: Occupational Safety and Health Standards (2021 Ed.)

c. 29 CFR PART 1910 - General, 2011 edition (Application for copies shall be addressed to the OSHA Publications Superintendent of Documents P.O. Box 37535 Washington, D.C. 20013-7535).

2.2 Non-Government Documents:

The following documents form a part of this document to the extent specified herein. Unless otherwise specified, the issues of these documents are those cited in the solicitation or contract. The product offered shall comply with the following codes and specifications where applicable. Unless a date or version is specified, the latest edition of the referenced publications in effect at the time of the bid shall govern. In case of a conflict between the requirements in this specification and those listed in the references, the supplier shall notify the TPOC.

2.2.1 American Society of Mechanical Engineers (ASME):

a. ASME Y14.100 – Engineering Drawing Practices (2017 edition). Application for copies shall be addressed to the ASME International, Three Park Avenue, M/A 10 E, New York, NY 10016-5990.

2.2.2 International Organization for Standardization (ISO):

a. ISO 1 Quality Management Systems – Fundamentals and Vocabulary, Third (3rd) Edition, dtd January 1, 2016 or latest version.

(Applications for copies shall be addressed to the International Organization for Standardization, Case Postale 56, Geneva, and Switzerland CH-1211)

2.2.3 National Electrical Manufacturers Association (NEMA)

a. NEMA ICS 6 – Industrial Control and Systems Enclosures (1993 edition)Pg. 16 (13.16.3)

b. NEMA MG-1 – Industrial Control and Systems Enclosures (1993 edition)

(Application for copies shall be addressed to the National Electrical Manufacturers Association, 1300 N 17th Street, Suite 1847, Rosslyn, VA 22209)

(Application for copies shall be addressed to the National Fire Protection Association, 1 Batterymarch Park, Quincy, MA 02269-9101)

2.2.4 National Institute of Standards and Technology (NIST), 2013 edition. Traceable Standard/Calibration

a. NIST 2013 edition can be found at:

http://nvlpubs.nist.gov/nistpubs/ir/2013/NIST.IR.7298r2.pdf, and http://www.nist.gov/calibrations/sp250_series.cfm)

2.2.5 National Fire Protection Association (NFPA)

a.

NFPA 70 - National Electrical Code (2020 Ed.)

b.

NFPA 79 - Electrical Standards for Industrial Machinery (2021 Ed.)

(Application for copies shall be addressed to the National Fire Protection Association, 1 Batterymarch Park, Quincy, MA 02269-9101)

2.2.6 Telecommunications Industry Association

a. TIA-232(F) - Interface Between Data Terminal Equipment and Data Circuit Terminating Equipment Employing Serial Binary Data Interchange. (1997 edition) (Application for copies shall be addressed to the Telecommunications Industry Association, 2500 Wilson Blvd, Arlington, VA 22201)

2.2.7 Unit Under Test (UUT) Manufacturer Documentation

Test Requirement Document (TRD) and Acceptance Test Procedure (ATP) Requirement Baseline of the actuator testing can be made available if it’s not already part of the existing referenced Technical Documents.

2.3 Requirements: The contractor shall manufacture one (1) new DEPOT-LEVEL ROTARY ELECTRO-MECHANICAL ACTUATOR SYSTEM (REMAS), including design, specifications, documentation, data, support and on-site installation. The contractor shall also make all of the adjustments, replacements, modifications, upgrade, and pass all of the environmental, safety, and fire regulations according to the technical requirements detailed in section L of the solicitation and IAW with the requirements set forth in this SOW.

2.4 General Requirements: The REMAS shall be new and include all components, parts, and features necessary to meet the performance requirements specified herein. All parts subject to wear, breakage, or distortion shall be accessible for adjustment, replacement, and repair. The Contractor shall not utilize U.S Government/FRCSW personnel, facilities, equipment, or consumable materials for any task related to the paid service provided, except as specifically identified and authorized by the contract.

2.4.1 New Developments: The Contractor shall identify any new developments that would improve the efficiency, accuracy, or productivity of the equipment or would decrease its operating costs. Reports of such developments shall be addressed and provided to the Contracting Officer (KO) or TPOC within thirty (30) days of discovery.

2.4.2 Measuring and Indicating Device Graduations: All measuring and indicating devices on the equipment shall be graduated in the inch/pound system.

2.4.3 Controls: All electrical and mechanical operating controls shall be located adjacent to the operator's work station(s).

2.5 Every effort shall be made to ensure the completeness of this list. Contractors are cautioned that they shall meet all specified requirements in accordance with this SOW. In the event of a conflict between the text of this specification and the references cited herein, the text of this specification takes precedence. Nothing in this SOW shall supersede applicable laws and regulations unless a specific exception has been obtained. Permission to deviate from the SOW and specific exceptions shall be obtained and approved in writing from the identified KO prior to deviation at a minimum thirty (30) days prior.

2.6 The Contractor is required to follow FRCSW normal business hours of Monday through Friday 0600 to 1430 hours Pacific Standard Time (local time), respecting federal holidays, furloughs, base closures, and other dates that the base might not be operational.

2.7 Environmental Protection and Safety Requirements: The completed installation shall meet all applicable Environmental Protection Agency (EPA) and Occupational Safety Health Association (OSHA) restriction for materials classified as hazardous to the environment in effect on the date of contract. During the operation of the equipment at their final location, all equipment shall comply with all applicable EPA and OSHA regulations in effect on the date of contract regulating the emission of material hazardous to the environment. The Contractor shall coordinate with FRCSW regarding site approvals and environmental permits required by Federal, State, Country, and Local Laws. For additional information, the Contractor is instructed to contact the TPOC. Within thirty (30) days after contract award, the Contractor shall provide in writing the make, model, capacity, footprint, mechanical, and electrical requirements of the equipment to the TPOC.

2.8 Waste Disposal: Disposal of non-hazardous solid waste disposal shall be the responsibility of the Contractor. FRCSW shall assume all responsibility and associated liability for disposal of hazardous waste as defined per Section 2.1.

2.9 Disposal of old equipment: Shall be the responsibility of the FRCSW.

2.10 Safety and Health Requirements: All machine parts, components, mechanisms, and assemblies furnished for the REMAS, whether or not specifically required herein, shall comply with all of the requirements per Sections 2.1.7 (a) and 2.1.1 (a).

a. Mercury Restriction: The REMAS shall not contain Mercury or Mercury compounds nor be exposed to free Mercury during manufacture.

b. Asbestos Restriction: Asbestos and materials containing Asbestos shall not be used on or in the REMAS.

c. Lead: Lead and materials containing lead shall not be used on or in the REMAS unless otherwise stated.

d. Use of Polychlorinated Biphenyl (PCB): The use of PCB on or in the equipment is prohibited.

e. Audible Noise Level: Audible noise emitted by the equipment shall not exceed 84 decibels (dB), measured on the “A” weighted scale of a standard Type II sound level meter, at the operator's work position or any point at a distance of three (3) feet from the equipment under the Occupational Noise Exposure Standard per Section 2.1.7 (a). Noise generated by the work piece, shall be excluded in determining compliance of the equipment with the 84 dB requirements.

f. Lubrication: Means shall be provided to ensure adequate lubrication for all moving parts. Recirculating lubrication systems shall include a filter that is cleanable or replaceable. Each lubricant reservoir shall have a minimum of twenty-four (24) hour capacity. Means shall be provided to indicate a low oil condition. If a low oil condition occurs; the machine shall enter an emergency stop condition upon completion of the current operation. All oil holes, grease fittings, and filler caps shall be accessible.

g. Interchangeability: All replacement parts shall be interchangeable without requiring modification. Replacement parts are those that are subject to wear or failure such as gears, bearings, shafts, feed screws, drive belts, pumps, and seals. Electrical replacement parts shall include but not be limited to, motors, relays, fuses, switches, magnetics, pushbuttons, light bulbs, braking mechanisms, and solid-state devices. Tooling and accessories normally supplied as standard items shall also be considered replacement parts.

3.0 Detail Tasks: The machine shall be manufactured of parts that are new, without defects, and free of repairs. The structure shall withstand all forces encountered during operation of the machine to its maximum rating and capacity without distortion.

3.1 Surfaces: All surfaces shall be clean and free of harmful or extraneous materials. All edges shall be either rounded or beveled unless sharpness is required to perform a necessary function. The condition and finish of all surfaces shall be in accordance with the manufacturer's commercial practices.

3.2 Painting: The machine shall be painted in accordance with the manufacturer’s commercial practice. All paint shall be of the lead free type.

3.3 Workmanship: Workmanship of the machine shall meet all requirements specified herein and shall be of a quality equal to that prevailing among manufacturers producing equipment of the type covered by this purchase description.

3.4 Castings and Forgings: All castings and forgings shall be free of defects, scale, and mismatching. No processes such as welding, peening, plugging, or filling with solder or paste shall be used for reclaiming any defective part.

3.5 Fastening Devices: All castings and forgings shall be free of defects, scale, and mismatching. No processes such as welding, peening, plugging, or filling with solder or paste shall be used for reclaiming any defective part.

3.6 Threads: All threaded parts, either US or SI, used on the machine and its related attachments and accessories shall conform per Section 2.1.1 (a) and the applicable "Detailed Standard" section referenced therein.

3.7 Welding, Brazing, or Soldering: employed only where specified in the original design. None of these operations shall be employed as a repair measure for any defective part.

3.8 Maintainability: The equipment shall be designed and manufactured to permit maintenance personnel to easily service the equipment using a minimal number of tools. All parts subject to wear, breakage, or distortion shall be accessible for adjustment, replacement or repair. Consistent with required maintenance and design of the equipment, the Contractor shall provide any special tools required to service the Unit. The equipment shall be equipped with access covers to facilitate inspection, cleaning, and repair, or replacement of parts.

3.9 REMAS System Components: The machine shall consist of but not be limited to the following described principle components, attachments, and accessories necessary to meet the operational and performance requirements specified herein:

a. Cable Continuity Test: All cables (Aircraft and Test Bench related) utilized for overall system’s testing must be automatically/properly tested for its quality via continuity inspection to verify overall cable operational integrity.

b. Test Fixture Operation: Ensure test fixture of REMAS suited for actuator assembly is properly seated, secured, tested, prior to any actual Unit Under Test (UUT) connection. Provide a newly designed Test Fixture properly suited for the Rotary Electro-Mechanical Actuator being tested. Currently FRCSW has identified only one (1) Rotary actuator with its current configuration depicted in the identified Table 1.0 below.

Unlike Existing Legacy Actuator System, Procurement of New Rotary Electro-Mechanical Actuator System (REMAS) Shall Support the F-5 A/C Platform Actuator as identified with this table:

LIS (LES) OR USAF

City of Industry, CA 91744

Table 1.0 Identification of F-5 A/C UUT Actuator to be supported on REMAS.

c. UUT Testing: Ensure UUT testing, complies with the Rotary Electrical/Mechanical testing provided for the Actuator suiting the Air Force, or FRCSW LIS Technical Manuals supplements to be provided as required by FRCSW Avionics Engineering Team. Please note that Local FRCSW engineers (Avionics/Aerospace/Mechanical) may coordinate testing clarity or any testing variations thereof.

d. Calibration Testing: Prior to any UUT testing, ensure the REMAS is fully calibrated and meets metrology standard for calibration in accordance with Calibration Requirements listed under APPLICABLE DOCUMENTS Section 2.1.4 (a) Calibration procedures shall be part of the manuals and procedures delivered to the TPOC to include scheduled (periodical) bench calibration and shall be stored within REMAS calibration section.

e. Printer UUT Test Results: The printing of the UUT pass/fail test results shall be performed/tracked automatically without operator assistance. End-to-End (ETE) Result shall be printed based on operator’s choice for Q/A RFI acceptance. If not printed directly, operator can elect to locate the saved ETE run in the appropriate print directory and print the desired run.

3.10 Control System. The following minimum components & features shall be provided, but not limited to the following:

a. Whenever possible, incorporate entire computer console and isolate from the entire working REMAS section.

b. Latest Advantech or equivalent Desktop Ruggedized Industrial (Rack mounted) Computer (multiple Intel Cores supporting the design/debug/interface assemblies (I/Os) with multiple Commercial Test Instruments serving REMAS programs/applications.

c. 16GB RAM or better (loaded and/or with expandable slots)

d. Two (2) Internal Hard Disk Drives (HDDs) or two (2) equivalent Solid State Drives with a minimum data storage capability of two (2) TB Drives or better. One (1) HDD dedicated as a spare and the 2nd HDD shall be an Image swap utilized during primary drive failure. Also, implement a RAID 1 (mirrored) design configuration to reduce data loss.

e. Integrated Network Interface connection and multiple latest USB Ports support.

f. National Instruments PC-compatible interfaces (PXI) or equivalent for all test purposes (Controls, Data Acquisition, DRO, Phase/Load. Sensing/Balancing/ Analysis/Interpretation.

g. Minimum of one (1) or more 24-Inch high resolution Touch Screen Monitor or Better with On-Screen Board interface when available.

h. Latest COTS of Optical DVD RW Drive (Attached or Detachable of latest SATA/USB drive technology.

i. All-in-one Desktop Color Laser Printer for legal/letter size printing capabilities. Printer shall be equipped with the proper ink cartridges, adequate to do all the training, acceptance and a spare set of ink cartridges lasting for the duration of two (2) years of printing, Keyboard/Optical Mouse (wired required).

j. Windows Enterprise release version of Operating System (O/S) with Secure Host Baseline. Otherwise, utilize the latest Windows Enterprise release version of O/S during development without SHB. The Activation/Licensing Code must be affixed to the computer and to be easily noticeable. Additionally, if the O/S media is not available for direct download, the media along with its annotated Activation/Licensing code must be part of the computer package. Otherwise, provide Activation/Licensing Code for O/S media download when necessary.

k. LabVIEW Software latest release along with Development bundle Application licenses copy for FRCSW registered/credentials.

3.11 Software Features. The following software features shall be provided with the control system, but shall not be limited to the following:

a. LabVIEW-based (or equivalent) software applications, menu driven, user-friendly self-teaching/programming software, utilizing function oriented pictures (icons) and bold graphics type directions in its GUI. Modular design to ensure system is easily maintained over its life cycle.

b. Conversational programming.

c. Modes of operation; learn, edit, compile, execute, and digitizing.

d. GUI. Utilize the functionality of GUI to provide advantage to user/operator, as necessary, to inform user/operator of testing scheme from the simplest to the complex level.

e. Collision protection: Ensure EMLA mounting is fully secured into its Interconnecting Device (ID) fixture prior to any operation. Ensure Upper/Lower limits are tested as necessary to ensure test integrity of the UUT are within parameters.

f. Functional Measurement: Ensure various characteristics of data acquisition via Sigmatek or equivalent data acquisition, be it; Force, Speed, and Distance are measured appropriately within the designed REMAS in real time measurement to determine the condition of the UUT. This process will ensure that the REMAS positioning and a force/tension measuring load cell with the relevant load parameters are easily determined for UUT.

g. Communication System: Ensure communication with Ethernet capable of real time communication/control.

h. Emergency Stop (E-Stop) Mushroom Buttons at all control locations possible (Console and throughout isolated REMAS testing enclosure) for rapid program shutdown. Ensure all safety functions are being considered (worst-case scenario) in order to protect Operator and UUT during testing. Ensure program can safely exit or Power can be totally shutdown (interrupted) regardless of program status. Moreover, Emergency interrupt shall be able to function with normal program operation and without (Abnormal/Frozen menu screen) program operation to interrupt power when activated by operator.

i. Windows compatible control PC based (open architecture design).

j. Controlled Login for multiple users (Operator, Maintainer, Calibration, Developer, and etc.).

k. Report generator: This application to be capable of generating test reports in digital form readable by readily available application as Adobe Acrobat PDF or Microsoft Words, and etc.

l. Adobe Acrobat Reader to view saved archived logs of prior testing/events (latest version of software).

m. Back-Up Program: System shall have the capability to provide a backup of all critical/relevant programs (Exec/Source; Open Source System), calibration, and miscellaneous programmed baseline parameters and source files. Also, include overall system image of the final hard drive data configuration.

n. Ensure Actuator can easily be tested in FRCSW actuator shop environment and notify operator if stabilization is necessary prior to full UUT testing at the specified shop temperature range of; 62 ℉ to 75℉.

o. Enable Calibration utility screen/Menu where the Calibration technician (designated privileged operator) can log review and enter new calibration values for the calibrated parts (transducers) based on the current manufacturer calibration cycle or adjusted suiting real-time variation (real value).

p. Maintenance Utility program to interact with various Commercial Test Equipment to determine operation, communication address, and health status of the REMAS when desired.

q. Contractor to provide one (1) year of any and all available upgrades (warranty) to the software/programming/logic of the system from the time of acceptance at no additional cost to the government. Contractor shall instruct the TPOC of all required future updates.

r. Fault isolation/Troubleshooting of UUT. The REMAS program shall be able to provide full testing/guidance as to what test segment is at fault. This way, the operator/maintainer can easily troubleshoot the segmented area, section, or selected Test group segment. Provide information in reference to the technical manual of various fault scenarios and On-screen graphical guidance to assist maintainer in fault isolation. Government to receive a full licensed and activated copy of all programming software (Executable and Source code-open source) utilized in the REMAS system/equipment.

s. Hour-meter: This shall track machine operation hours.

t. Interconnection Device (ID) of UUT fixture shall have a built-in cable slack of six (6) inches in electrical wiring to ease repairs of electrical wiring within the ID fixture.

u. Power Cable Protection: When power cable is not connected for electrical operation, be it ID or Electrical Power cable (Plug/Receptacle), must be placed in a covered storage bin/compartment/rack to protect against damage, dust, etc.

3.12 Acceptance Test Plan (ATP) (CDRL A001): FRCSW requires two (2) separate Acceptance Sign- off criteria events.

3.13 Factory Acceptance Testing (FAT)

3.13.1 This inspection is intended to be a pre-verification of the performance of this system.

3.13.2 The Contractor shall perform a fit check of the system. Any deficiencies discovered during this verification shall be corrected by the Contractor via an Engineering Change Order (ECO) received from the TPOC.

3.13.3 Acceptance will be coordinated with the TPOC.

3.13.4 The Government/FRCSW shall perform an inspection of the system and document the inspection to verify its compliance (CDRL A002).

3.13.5 The contract quality assurance inspection shall be applied at the Contractor’s facility prior to being offered for acceptance under the contract. The machine shall pass the examination, all tests, and the contract quality assurance inspection to be acceptable. A copy of the testing reports shall be made available to the Government/FRCSW. The TPOC and FRCSW Engineer shall attend this Contract Quality Assurance Inspection to ensure machine meets all the requirements outlined within this SOW, before it is shipped to site. Contractor to coordinate with KO and TPOC the times and dates for the inspection. TPOC, Engineer, and Defense Contract Management Agency (DCMA) to sign off on this inspection.

3.14 Final Acceptance Testing (Destination):

3.14.1 This final acceptance shall be performed on the REMAS to ensure conformance with this SOW. This test shall be performed only after the work and installation has been completed. The REMAS shall pass the examination, tests, and all inspections to be accepted.

3.14.2 This acceptance shall be performed and documented (CDRL A001) to demonstrate testing of Units Under Test, Maintenance, Calibration accordingly performance of the system. The Contractor shall prepare for a performance review to be conducted at FRCSW – North Island. The contactor shall repair and/or modify the system via an ECO shall a performance issue arises during this validation. Acceptance will be provided by the TPOC and signed off by TPOC and FRCSW Engineer.

3.14.3 The Contractor shall conduct the final inspection for acceptance in the presence of FRCSW’s Engineers and TPOC.

3.14.4 ATP: The Contractor shall give a ninety (90) days’ notice before anticipated completion of the project. Any tests shall be coordinated through the TPOC.

3.14.5 Installation & Integration: The Contractor shall install and integrate and support functionality with new hardware/software as specified in this SOW. System level functional tests will be performed after installation and integration.

3.14.6 Verification: The meaning of verification for the purpose of this contract is to assure that the items installed and/or connected by Government/FRCSW personnel are correct.

3.14.7 Validation: The Contractor shall perform a fit check, verify calibration, a validation test of the equipment as part of Section 4.14. Contractor shall calibrate, align, test, perform consistency, heat, duration, stress, integrity tests and any other tests required to ensure system is working properly and meeting all guidelines and requirements at the sites, provide certificates (CDRL A003) for the prescribed maintenance, calibration, software and operational training. All tools/fixtures/parts used to perform the validation of the equipment shall be included as part of the system or package of this contract and given to FRCSW upon completion of the project.

3.14.8 Calibration: The Contractor shall comply with all Calibration Requirements listed under Section 2. The Contractor shall provide a certificate of calibration (CDRL A003) from the manufacturer and all the relevant documentation. A list of all parts (CDRL A004) that require calibration shall be provided to the TPOC ninety (90) days after award of contract.

3.14.9 Responsibility for Inspection: The Government/FRCSW reserves the right to perform any inspections set forth in the SOW where such inspections are deemed necessary to assure supplies and services conform to prescribed requirements. The Contractor shall be responsible for the performance of all inspection requirements specified herein. Except as otherwise specified in the contract, the Contractor may use his own continental United States facility or any other continental United States facility suitable for the performance of the inspection requirements specified herein, unless disapproved by the Government/FRCSW.

3.14.10 Responsibility for Compliance: All items shall meet all requirements of this SOW.

3.14.11 Inspection Conditions: All inspections, tests, and examinations shall be performed in an indoor facility meeting under Sections 2.2.5 (a and b) of the clean room and Work Station requirements (controlled environment).

3.14.12 Operational test (new equipment). The machine shall be operated in accordance with the manufacturer's standard operating test procedure per Section 4.14. Operational test shall be performed at the manufacturer’s facility and overseen by the TPOC and FRCSW engineer prior to system shipping. The manufacturer shall also provide the FRCSW with a forty-five (45) days’ notice prior to the test so that FRCSW TPOC and Engineer may be present.

3.14.13 Performance tests (new equipment). After installation at the end user's facility, the performance tests shall be performed per Sections 4.12 and 4.14. The REMAS shall be tested to the requirements per Section 3.0. The REMAS shall be tested per Section 2.1.2 (a) or latest edition.

3.14.14 Test procedures (CDRL A005). Upon award, three (3) copies of the manufacturer's standard performance, operational, alignment, accuracy, and repeatability test procedures shall be submitted with the Contractors’ ATP for FRCSW review and approval. The FRCSW will inform the Contractor of the acceptance or the rejection of test procedures.

3.15 Installation:

3.15.1 Utilities: FRCSW shall provide all utilities within twenty (20) feet from equipment. Contractor shall be responsible of all utilities and connections from that point to the equipment.

3.15.2 Manuals/Drawings (CDRL A005): The Contractor shall furnish three (3) hard copies of all technical, training, and maintenance manuals and drawings containing all information in compliance with modifications of the system. The manuals shall provide the data necessary for the programming, operation, and maintenance of the machine and ancillary equipment. The Contractor shall also furnish one digital copy of the above technical manuals and drawings in Adobe's Postscript (*.PDF) file format or Excel on CD- ROM(S). The digital manuals and drawings shall be organized, indexed and referenced similar to the equivalent hardcopy format (i.e. volume, manual, section, etc.).

3.15.3 Lead-time for Manufacturing: If equipment has a lead-time for manufacturing, Contractor to provide the lead-time at the time of award, per para. 4.0, for TPOC for approval. Equipment shall arrive on site no later than thirty (30) days after manufacturing and initial inspection and acceptance at manufacturers has taken place.

3.15.4 Site Prep: Any electrical, mechanical, pneumatic, equipment removal, and work that is deemed necessary for this project, shall be completed no later than seven (7) days before equipment is scheduled to arrive on site. Work shall have a minimum impact on the FRCSW, all work shall be scheduled as to not have more than seven (7) days in between all site prep completed and the arrival of the equipment. Site is not to be left empty waiting for equipment to arrive for no more than seven (7) days.

3.15.5 Installation at destination. The Contractor shall be responsible for the installation of all equipment in order to make it operational. In addition, the Contractor shall be responsible for the necessary personnel and equipment required for the off-loading, utility installation and all other requirements necessary to make the equipment operational prior to the Government/FRCSW acceptance. The Contractor shall be responsible for the crating and shipment of the REMAS final destination. The minimum installation responsibilities of Contractor are shown on the included Installation Responsibilities sheet.

3.16 Quality Assurance:

3.16.1 Classification of Inspections: The inspection requirements specified herein are classified as follows:

a. Inspection Conditions: All inspections, tests, and examinations shall be performed in an indoor facility meeting under Section 2.2.2 (a) of the clean room and Work Station requirements (controlled environment).

b. Final Inspection Acceptance (Destination): Final Inspection and acceptance test shall be performed on the REMAS to ensure conformance with this SOW. The final acceptance test shall be performed only after the REMAS are installed at its final location. The machines shall pass the examination and all tests to be accepted.

c. Examination: The equipment shall be examined for design, dimensions, assembly, materials, components, electrical equipment, and workmanship to determine compliance with the requirements of this SOW.

3.17 Deliverables: The Contractor shall provide all prints, drawings, specifications, and documentation (CDRL A005) to complete this project in the form of three (3) electronic sets in CD/DVD format and three (3) hard copy sets to FRCSW TPOC before the final completion date and not later than five (5) working days after completion of all work.

3.17.1 Technical data: All documentation (CDRL A005), i.e. operation manuals, maintenance manuals, programming manuals, student training materials, drawings, vendor literature, laminated note cards, metal name and service plates, service bulletins, upgrade bulletins, and all associated charts/graphs, shall be written in the English language and be grammatically correct. All technical data shall identify manufacturer’s name model number, serial number and contact number. The technical data shall be delivered not later than ninety (90) days before delivery of the equipment. The machine layout shall be furnished in AUTOCAD and PDF format.

3.18 Training: The training shall be for a maximum of twenty (20) FRCSW employees (to include Government contract employees) such as facility personnel, engineering, materials engineering, and personnel working or operating the equipment. Training shall be in the operation, maintenance, support, and programming of the machine. The training shall be performed at FRCSW on-site at the site installation and shall be eight (8) hours a day for a maximum of five (5) workdays or forty (40) hours per Section 3.3. The course shall utilize as-built drawings and manuals (CDRL A005) provided under this contract, and shall include both classroom and hands‑on portions. All printed training aids (CDRL A005) shall be supplied in the English language. The following items shall be covered during the training:

3.18.1 Familiarization with the equipment including description of each system, description of safety and emergency features, ECP, and familiarization with related technical data to be provided.

3.18.2 Demonstration by Contractor personnel of all operation, safety, and emergency aspects of the equipment.

3.18.3 Hands on operation by receiving facility personnel with assistance from the Contractor.

3.18.4 Upon completion of training, facility personnel shall be capable of fully operating the equipment without assistance.

3.18.5 FRCSW to receive three (3) full hard copies and three (3) digital copies of all training materials (CDRL A005).

3.18.6 Training manuals (CDRL A005): shall cover in detail all phases and cycles of operation such as start-up, maintenance, idle, shut down, trouble shooting, programming, running programs, printing, re-starting systems, etc. Manuals shall include the Vendor’s contact information, parts 1104, preventive maintenance cycles, any/all information and documentation necessary to properly service, operate, maintain, adjust, and perform all functions within the equipment.

3.18.7 Maintenance Manuals (CDRL A005): Shall properly identify in detail the extent of preventive maintenance, materials, liquids, substances, parts, and chemicals, used during preventive maintenance, repair, and/or troubleshooting of equipment. A complete list (CDRL A004) of all materials, chemicals, substances, and parts used for the maintenance and operation of the equipment shall be provided to the FRCSW.

3.18.8 Calibration Manuals (CDRL A005): Shall properly identify in detail the extent of calibration, part numbers, model numbers, and manufacturer used.

3.18.9 Materials: A complete list of all materials, chemicals, substances, and parts (CDRL A004) used for the calibration, or that need to be calibrated within the equipment shall be provided to the FRCSW one hundred twenty (120) days prior to installation of equipment. Manuals shall be provided at the time of delivery and/or before acceptance of equipment.

Note: Any and all adjustments made to the equipment during testing, acceptance, and warranty period shall be properly noted by the vendor. Updated manuals with any and all adjustments, updates, or changes made to the system shall be provided to the TPOC.

3.18.10 Lockout/Tagout (LOTO) Energy Control Procedures (ECPs):

The Contractor shall determine whether all assets installed require an ECP per references of Sections 2.1.6 (d and e), and 2.1.7 (c). If an asset requires an ECP, the Contractor shall complete the form referenced in Section 2.1.6 (e). The Contractor shall submit the ECP(s) to the TPOC for review/acceptance

4.0 POST AWARD CONFERENCE:

Within thirty (30) days after contract award the Contractor shall conduct a post award conference with the TPOC to provide a Plan of Action and Milestones (POA&M) report (CDRL A006) to identify dates for Contractor performance of all major events, from the time of contract award to final completion of all the contractual requirements. The report must be reviewed and approved by the TPOC. The milestones shall be prepared using a recognized project management technique. The Contractor shall be notified prior to any changes being made to the POA&M. FRCSW/KO shall approve all changes prior to the changes being made. Contract shall not exceed three hundred sixty-five (365) days. The Contractor shall be responsible to prepare and submit POA&M to FRCSW for approval. The plan review shall consist of the following:

4.1 Milestones (CDRL A006): Contractor to provide a weekly update to the FRCSW TPOC in regards to progress of installation, tests, problems, issues, and scheduling milestones at the project site, in building.

4.2 Program Scheduling (CDRL A006): Within forty-five (45) days after Contract award, the Contractor shall prepare and submit a project plan or schedule chart that delineates itemizing project tasks from contract award to install completion, to include engineering, design, manufacturing, delivery, training, and acceptance.

4.3 Program Review (CDRL A006): The Contractor shall be responsible to prepare and submit a program review. The program review shall consist of:

4.3.1 Engineering Documentation

4.3.2 System Documentation.

4.3.3 Validation Report

4.3.4 System User’s Manuals

4.3.5 Calibration Procedures (if required)

4.3.6 Maintenance / Corrective Manuals

4.3.7 Provisioning Technical Documentation

5.0 SECURITY AND BASE ACCESS:

Upon award, the Contractor shall request from the TPOC all documentation to request site clearance for all Contractor personnel. The documentation shall include: the name(s), date of birth, place of birth, citizenship (if other than U.S. – a copy of the resident visa), full SSN, contract number, and contract commencement and end date. This documentation shall be required within five (5) days following receipt of the Notice to Proceed, by the Contractor. The Contractor shall send the clearance request to the TPOC, at FRCSW (see below). Contractor to verify with TPOC at the time of award for the latest security rules and guidelines. Any and all costs incurred to secure entrance on to the base are at no cost to the Government/FRCSW and the Contractor’s responsibility.

5.1 Vetting: Vetting will necessitate advance planning and the timely exchange of the cited and/or required information, with the TPOC. For clarification, the procedure requires a minimum of twenty (20) business days following receipt of the Personally Identifiable Information (PII) and may be subject to heightened requirements, without advance notice. Contractor shall contact TPOC for the latest forms required. It is the responsibility of the Contractors to pass the vetting process.

5.2 Check-In: All personnel will be required to “check-in” at the Visitor Control Center (Bldg., 680), which is located at the Main Gate point-of-entry to Naval Base Coronado (NBC), at NAS North Island, San Diego, CA, between the hours of 0630-1400. Following receipt of a clearance, personnel will then be required to coordinate with their sponsor (e.g. TPOC) and obtain daily badges through the FRCSW Quarterdeck, located in Building 94, green daily badges are to be returned to the Quarterdeck at the end of business day before leaving the base.

5.3 TPOC: Vincent Le, Fleet Readiness Center Southwest, Bldg. 90-2, Code 6.3.3.1, PO Box 357058, NAS North Island, San Diego, CA 92135-7058, PH: (619) 545-2811, E-mail: vincent.t.le3.civ@us.navy.mil

5.4 Rapid Gate Pass: is no longer available or accepted at North Island.

All personnel with no exceptions, whether they are internally vetted, or represent the Contracting Officer, shall report to the Quarter Deck in Building 94 every day, present their ID and/or dBids card and retrieve their daily green badge. Personnel found within FRCSW not wearing the green badge and their dBids card shall be requested to leave the job site at no expense to the Government/FRCSW and not return until they have procured their Green Badge and dBids card. The Green Badge has to be picked up every morning and dropped off every day, no exceptions.

Failure to return or lost green badge or dBids card, can result on blocked access to the military base.

6.0 WARRANTY:

Upon final acceptance, a warranty shall be provided for a minimum of twelve (12) months (e.g. 365 Days) that follows “start-up, system(s) testing, and acceptance/recognition of project completion,” by the Government/FRCSW and final payment acceptance by the Contractor. The warranty shall cover all parts/labor accepted system and equipment. This means, parts will be defect free for one-year under normal operating conditions from the date of final acceptance, not the manufacturing or installation date. Replacement of said parts shall provide to the Government/FRCSW. This shall include: shipping, handling, and any removal or installation involved in the replacement of said parts. Additionally, the warranty shall name FRCSW as the owner of the equipment and/or related structures.

6.1 Contractor: The warranty shall also include the following provisions.

6.2 Technical Support: A certified or qualified technical representative shall provide telephone support during normal business hours, Monday through Friday (excluding Federal holidays or shutdown period) during the hours of 0600 and 1430, local time.

6.3 Availability: The Contractor’s technical staff must be available to provide support either in-person, or via telephone at no additional charge and/or cost, to the Government/FRCSW. Additionally, it is incumbent upon the Contract that support of specific issues and/or general inquiries must be provided within twenty-four (24) hours, following notification by the Government/FRCSW.

6.4 Single Point-Of-Contact (SPCO): The Contractor shall provide/identify a SPOC that can be contacted for support via telephone and/or email.

7.0 ASSUMPTIONS, ISSUES AND LIABILITIES:

The Contractor shall be expected to provide “supplies and services” in such a manner, that minimizes the likelihood and/or potential for disruption of production activities, at the FRCSW facility. Work schedules that are influenced by either a federal holiday or shutdown period will be initiated or resumed on the next regularly scheduled workday of FRCSW.

7.1 Shipment and Storage: The Contractor shall be responsible for the shipment and storage of all tools, material, and supplies needed to complete all requirements that are specified in the subject order’s Statement of Work (SOW). When required and/or identified as a component of Contractor performance, the FRCSW will be responsible for providing a “lay-down” area. However, any and/or all related security measures and the associated costs are the sole responsibility of Contractor.

INSTALLATION RESPONSIBILITIES

FRCSW Contractor

() (XX)

a. Furnish labor and material handling equipment for off-loading and placing item on foundation.

() (XX)

d. Level and align machine.

() (XX)

c. Provide all necessary materials required to connect machine to the provided utilities and perform hookups.

() (XX)

d. Provide all necessary materials, tools, gages, and instrumentation necessary to perform the required tests.

() (XX)

e. Provide materials for the performance testing both the Contractor’s facility and at customer facility.

FRCSW RESPONSIBILITIES

(X)

Provide utilities hook-up within twenty (20) feet of the machine.