Action Memo _ Reonovation to Cowan Road Eleme.pdf
PDF 575 KB Posted
- Attached to
- Renovations to Cowan Road Elementary School
- Solicitation number
- PE-55096-NONST-2026-000000012
- Issued by
- Talbot County, Georgia
About this file
This is an action memorandum from the Griffin Spalding County School System Board of Education approving a general contractor bid for renovations to Cowan Road Elementary School. The project underwent a month-long competitive bidding process with bids received on February 5, 2026, following posting on the G-SCS website and Georgia Procurement Registry, which distributed bid data to 1,406 contacts. Four general contractors attended the pre-bid conference, and all four submitted bids for the project. The scope includes seven alternates, with the lowest base bid of $5,525,000 submitted by SRS, Inc., compared to the highest base bid of $5,950,000 from ICB Construction Group. Alternate pricing ranged from $129,500 to $166,000 across all bidders, with SRS, Inc. providing the lowest total alternate cost. The Board of Education was scheduled to approve the project at its February 24, 2026 meeting.
The recommended contract award totals $5,654,500 to SRS, Inc., the local general contractor, representing the lowest overall base bid and needed alternates combined. This award amount is below the project estimate of $5,761,154, which included $621,154 in eligible state capital outlay funds. Funding for the renovation is available through the SPLOST VII account. SRS, Inc. is currently completing the Carver Road Middle and Rehoboth Road Middle Renovation projects, demonstrating existing capacity. The memorandum notes that alternate no. 6, regarding two skylights at a cost of $90,000, is under consideration as the skylights remain functional despite discoloration, and final approval of this alternate was deferred pending further evaluation of options.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| CRES _ Addendum No 2_02_02_2026.pdf | ||
| 250111_CRES Invitation to Bid.pdf | ||
| CRES _ Addendum No 1_01_28_2026.pdf |
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Text version
Dr. Donald Warren, Superintendent
ACTION MEMORANDUM
To: Board of Education
From: Bruce Ballard
Subject: Bids and Contract Approval for the Renovations to Cowan Road Elementary (CRE) School
Date: February 24, 2026
Summary:
After months of design efforts and a month-long bid process, we have now received Bids for the Renovations to Cowan Road Elementary School Project, which requires approval before administering the project contract. It is recommended that the Griffin Spalding Board of Education approve a not-to-exceed amount of $5,654,500 for the lowest overall base bid and needed alternates as submitted by SRS, Inc. for the Renovations to Cowan Road Elementary School Project.
Background:
Bids for this project were received on February 5, 2026, after being duly posted on the G-SCS website and the Georgia Procurement Registry (GPR). Based on data received following the posting on the GPR, we were notified that the bid data was distributed to 1,406 contacts.
● We had four (4) general contractors attend the pre-bid conference. All four (4) of the general contractors submitted a bid for the project (please see the attached Bid Tabulations for additional details). The lowest base bid price of $5,525,000 was submitted by SRS, Inc., and the highest base bid price of $5,950,000 was submitted by ICB Construction Group.
● There were seven (7) alternates included in the bid. The total price of the alternates ranged from $129,500 to $166,000. SRS, Inc. submitted the lowest total price for the alternates.
● The total cost for alternate no. 6 submitted by SRS, Inc. is $90,000. This was only $800 more than the lowest price for that alternate, so it appears to be in line.
However, these two skylights are still functioning well but have just become badly discolored. That being the case, we are currently considering other possible options for the two skylights. At this time, we feel it will be best to leave the approval until we can determine how best to address.
● This project is eligible for $621,154 of state capital outlay funds. Including that total, the project estimate was $5,761,154. Therefore, the total cost provided by SRS, Inc.
($5,654,500) is below the estimated cost.
● SRS, Inc. is a local general contractor. They are currently working to complete the Carver Road Middle and Rehoboth Road Middle Renovation projects this summer.
● Funds for this renovation project are available in the SPLOST VII account.
Next Steps:
After receiving approval of the lowest overall base bid and alternates of $5,654,500, as submitted by SRS, Inc. for the Renovations to Cowan Road Elementary School Project, we will determine the alternates to move forward with and then work with PBK Architects and SRS, Inc. to prepare the contracts, administer the contract documents and proceed with the project.
Recommendation:
It is recommended that the Griffin Spalding Board of Education approve a not-to-exceed amount of $5,654,500 for the lowest overall base bid and needed alternates as submitted by SRS, Inc. for the Renovations to Cowan Road Elementary School Project.
Superintendent’s Comments and Approval:
Superintendent’s comments Select one
Dr. Donald Warren 2/12/2026 Approved
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