_DTRIAC_FY21-26 PWS_.pdf

PERFORMANCE WORK STATEMENT

Defense Threat Reduction Information Analysis Center (DTRIAC) Operations FY21-26

1. INTRODUCTION

MISSION

The Defense Threat Reduction Agency (DTRA) enables DoD and the U.S. Government to prepare for and combat weapons of mass destruction and improvised threats and to ensure nuclear deterrence.

The Defense Threat Reduction Information Analysis Center (DTRIAC) manages the DTRA nuclear testing archives, as well as other DTRA, DoD, and U.S. Government collections. The primary mission of DTRIAC is provide timely electronic access to all nuclear weapons test data, legacy and current, to U.S. Government programs supporting U.S. Nuclear Deterrent missions.

BACKGROUND

For purposes of this contract, “DTRIAC” refers to the Program, and “the CENTER” refers to the DTRIAC main facility, located at DTRA Albuquerque, Kirtland AFB, New Mexico. DTRIAC also operates a small auxiliary contractor contingent located at DTRA Headquarters at Fort Belvoir, Virginia.

DTRIAC manages a vast collection of unclassified and classified knowledge bases. It promotes the use of existing Scientific and Technical Information (STI) relating to nuclear weapons development and testing, to meet Department of Defense (DoD) research, development, test, evaluation, training, mission rehearsal, logistics, maintenance, and operational requirements. DTRIAC acquires digests, analyzes, evaluates, synthesizes, stores, publishes, and disseminates nuclear deterrent related STI.

Information in the collection is stored in many media forms including:

• printed documents

• hand-written and hand-annotated documents

• photographs and negatives, including digital formats

• films, including digital formats

• microfiche and microfilm

• aperture cards

• maps, including large formats

• drawings, including large formats

• digital media, including hard drives, floppy drives, magnetic tapes, video tapes, solid state drives, USB drives

• scanned copies of hard copy items

• reformatted copies of digital items

Much of the collection requires special handling and storage, including environmentally-controlled storage, for preservation.

DTRIAC has additional requirements to:

• respond to Freedom of Information Act requests that may pertain to items the collection; and

• to support Systematic Declassification Review of items in the collection for Automatic Declassification in accordance with Executive Order 13526, as amended, sections 3.3 and 3.4.

Declassification Review is performed in coordination with and in support of the DTRA Chief of Security, Security and Counterintelligence Department (DTRA/PP-SC).

SCOPE OF WORK

The contractor shall provide services for the operations of DTRIAC and the CENTER, to include:

• preserving and expanding the knowledge base;

• providing search, discovery, and dissemination of the holdings to Government and Government-sponsored personnel needing access to the DTRIAC holdings in support of US Nuclear Deterrent missions;

• continuously improving the processes for search, discovery, and dissemination of the holdings;

• supporting DTRA compliance with relevant federal laws and Executive orders affecting the DTRIAC holdings; and

• maintaining and improving the Scientific and Technical Information Archival and Retrieval System (STARS);

• maintaining the Information Technology (IT) readiness and innovation potential to further advance information sharing;

• continuously improving efficiencies and effectiveness of DTRIAC internal and external processes and workflows;

• supporting development and execution of the DTRIAC Advanced Seach and Discovery program (ASD);

• improving, and integrating for hosting, existing and emerging resources for the ongoing validation of the models and analyses used to ensure the military effectiveness of the nuclear deterrent and the nuclear survivability of assets (Nuclear V&V Resource - NVVR);

• providing subject matter expertise from across the US Nuclear Deterrent community to support ASD and NVVR activities.

2. PERFORMANCE REQUIREMENTS

Performance requirements are defined in the Quality Assurance Surveillance Plan (QASP) associated with this PWS.

3. TASK AREAS

CORE SERVICES

3.1.1. PROGRAM MANAGEMENT AND REPORTING

The contractor shall:

• report significant issues affecting contract cost or performance promptly to the Contracting Officer (KO);

• perform activities necessary to maintain compliance with applicable DoD instructions and directives (see paragraph 4.8 Applicable Directives);

• ensure quality control of the program (see paragraph 5 Quality);

• manage costs in the best interest of the Government to meet the program requirements while preventing waste, fraud, and abuse;

• manage program risk and report program risks and issues to the PM and COR;

• provide a monthly Program Progress Report (CDRL A001: Monthly Status Report);

• provide a monthly Performance and Cost Reports (CDRL A002: Monthly Performance and Cost Report);

• provide Interim Program Reviews (IPR) to the PM for the entire program (CDRL A003: Interim Program Review).

The contractor shall, at the end of all options (if exercised) on this contract, submit a Closeout Funds Available for Deobligation Report with a copy of the final report (CDRL A014: Contract Summary Report (Final)).

3.1.2. TRANSITION PLANNING

The contractor shall develop a transition plan that includes transition objectives, measures of success, risk assessments with mitigations and milestones essential to the successful operation of DTRIAC and the CENTER. The plan will cover transition of responsibility for DTRIAC and the CENTER to a incoming performer at the end of the contract (CDRL A004: Transition Plan).

The plan program shall include an orientation to DTRIAC, its holdings, the CENTER, assets, administrative requirements, life-cycle documentation, all databases, related issues, restrictions or limitations, and any other areas that a incoming performer requires to execute an effective operation.

All actions and milestones shall have a defined exit strategy.

3.1.3. MAINTAIN AND EXPAND THE COLLECTION

The contractor shall, in coordination with, and with the approval of the PM or COR:

• ensure the safety, security, and preservation of the collection;

• take action as necessary to preclude the degradation of the collection;

• protect, preserve and store unclassified and classified information in the collection;

• expand the collection through incorporation of new items or collections as identified by the PM;

• edit and update items in the collection as required, including security classification and distribution markings, ensuring the markings in accordance with DoD and DTRA policies (to include coordination with DTRA Security);

• edit digital holdings as needed to improve readability prior to dissemination or upload to STARS;

• review holdings for changes to legacy markings required by current classification, distribution, and marking requirements;

• receive recent technical documents from DTRA/RD-NT Nuclear Technologies, DTRA/NE Nuclear Enterprise, and other DTRA components and provide support to ensure inclusion in the STARS system in a timely manner;

• recieve DTRA official records into DTRIAC custody;

• take steps to identify and avoid duplication of effort with other government archive repositories;

• work to ensure ongoing consistency of commonly held collection items with other government archive repositories.

3.1.4. INVENTORY THE COLLECTION

• inventory and document all items received into the collection during the period of performance (see paragraph 3.3.1 Receive and CDRL A001: Monthly Status Report, Appendix G);

• generate and maintain an inventory of all items, accessed and unaccessed, in the DTRIAC collection (CDRL A005: Inventory of the Collection, Appendix A) with appendices for subsets of the collection:

• the DTRIAC Warehouse (CDRL A005: Inventory of the Collection, Appendix A);

• the DTRIAC Document Library (CDRL A005: Inventory of the Collection, Appendix B);

• the DTRIAC Media Library (CDRL A005: Inventory of the Collection, Appendix C);

• the DTRIAC bunkers (CDRL A005: Inventory of the Collection, Appendix D).

3.1.5. VALIDATE USERS AND PROVIDE USER SUPPORT

• ensure all users/requestors receiving information from the collection are validated and meet the following criteria prior to information transfer:

• have the required need-to-know for the information being provided;

• meet distribution limitation requirements for the information being provided;

• are supporting a clearly defined government mission;

• are US Government Personnel (Military or Federal Civilian) or have a validated Government sponsor; and

• are approved by the PM or COR;

• provide support to validated users/requestors, as approved by the PM or COR, including:

• perform library functions and respond to user requests as they pertain to the DTRIAC collection;

• provide customized search, retrieval, reporting functions, as required for specialized requestors/databases;

• provide “help desk” support for customers needing assistance with access to the collection or other DTRIAC collection issues and questions;

• provide “information desk” support for general inquiries (including non-validated) related to the CENTER, the DTRIAC program, or the DTRIAC collection.

3.1.6. MAINTAIN AND EXPAND THE IT SYSTEMS

3.1.6.1. The contractor shall maintain and expand the DTRIAC IT systems..

3.1.6.2. The contractor shall, in coordination with the PM, COR, and I2TS,:

• ensure all DTRIAC databases and/or IT systems are operational;

• ensure all DTRIAC databases and/or IT systems are updated with current technological advances;

• ensure all DTRAIC databases and/or IT systems meet security and other limiting requirements;

• ensure all DTRIAC databases and/or IT systems are accessible on a continual basis to DTRIAC Government and Contractor personnel and validated users;

• maintain and improve the DTRIAC websites (internal and external, unclassified and classified).

3.1.6.3. The contractor shall, in coordination with the PM, COR, I2TS, the Engineer Research and Development Center, Information Technology Laboratory (ERDC/ITL), and other Government components, and as approved by the PM,:

• develop unclassified and classified Virtual Machines (VMs) to support DTRIAC IT operations and Research and Development (R&D) efforts;

• develop and maintain SharePoint-based workflows and databases on DTRIAC websites (internal and external, unclassified and classified) to support DTRIAC operations.

3.1.6.4. The contractor shall:

• maintain state-of-the-art information and knowledge management tools, technologies, methodologies, skill sets, software, hardware and applications (including user interfaces) necessary to manage and disseminate data in multiple formats and through a variety of media to support DTRIAC R&D efforts aimed at improving near-real-time retrieval, analytics and reporting processes (see also paragraph 3.1.16 Advanced Search and Discovery). This effort would include, but not be limited to, life-cycle replacement of assets and hardware/software upgrades, and may include obtaining and/or developing new software.

3.1.7. STARS OPERATION AND MAINTENANCE

3.1.7.1. The contractor shall, in coordination with the PM, COR, I2TS, ERDC/ITL, and other

Government components, and as approved by the PM:

• following the requirements of paragraph 3.1.6 Maintain and expand the IT systems, as they pertain to Scientific and Technical Information Archival and Retrieval System

(STARS);

• maintain and extend STARS;

• ensure STARS meets DTRA, DISA, and DoD IT requirements and maintain the STARS Authorization to Operate (ATO);

• maintain STARS users accounts for authorized users as approved by the PM;

• maintain user access to STARS;

• provide “help desk” support for STARS users;

• improve and enhance STARS to increase performance and data availability, through continued development and/or other means;

• modify the third party software as necessary and appropriate to correctly interface with DTRIAC IT systems;

• modify the DTRIAC IT systems as necessary to correctly interface with and accept the third party software;

• develop and execute plans/protocols/procedures for verification and validation (V&V) activities to ensure both third party software and DTRIAC IT systems are operational and functioning correctly and as intended after integration;

• prepare specialized versions of the STARS VMs to support DTRA and DTRIAC R&D activities;

• import catalog data from other collections, including newly acquired collection (see paragraph 3.3) into STARS.

3.1.7.2. The contractor shall:

• deliver, with yearly updates, a report identifying and recommending courses of actions for STARS updates, minor and major, accounting for changes in the underlying technologies since the STARS architecture was originally developed, and aimed at improving maintainability of STARS and exporting/synchronization of STARS to the Data Lake (CDRL A013: STARS Lifecycle Recommendations Report; see also paragraph 3.1.16.2).

3.1.8. IN-HOUSE CLASSIFICATION REVIEW SUPPORT

The contractor shall, in coordination with the PM, COR, and the DTRA Research and Development (RD) Classification Review Office, and with the approval of the PM,:

• perform preliminary classification review of items, including items not in the collection, including the following classification levels:

o UNCLASSIFIED;

o CONFIDENTIAL;

o SECRET;

o TOP SECRET;

• and the following caveats:

o For Official User Only (FOUO);

o Unclassified Controlled Nuclear Information (UCNI);

o Formerly Restricted Data (FRD);

o Restricted Data (RD);

o Critical Nuclear Weapons Design Information (CNWDI);

• edit items, including items not in the collection, to recommend marking and portion marking to reflect the classification and caveats of the item;

• perform cross-domain file transfers in accordance with I2TS procedures and requirements to move item to lower or higher classification IT networks and systems, including classification review and re-marking as necessary;

• document and archive (as either file copies or as links or references) all in-house classification efforts in a manner which will support mining to support program planning and improvement of user support (CDRL A001: Monthly Status Report, Appendix A).

3.1.9. DEDICATED SEARCH SUPPORT

The contractor shall, in coordination with the PM and COR, and with the approval of the PM,:

• respond to validated (see paragraph 3.1.5 Validate users and provide user support) user’s requests for enhanced searches:

o of the collection;

o of non-DTRIAC collections;

• recommend to validated users non-DTRIAC sources that may meet user information needs;

• document and archive (as either file copies or as links or references) all searches performed and results delivered in a manner which will support mining to support program planning and improvement of user support (CDRL A001: Monthly Status Report, Appendix B).

3.1.10. FOIA SUPPORT

• for Freedom of Information Act (FOIA) requests tasked to the DTRIAC PM by the

DTRA FOIA Office and subsequently tasked to the contractor by the DTRIAC PM, respond to the request through the following steps:

• search the collection for potentially responsive items;

• retrieve the potentially responsive items;

• digitize and/or reformat items as necessary to support the DTRA response to the request (see paragraphs 3.1.12 Document Scanning, 3.1.13 Film Scanning, and 3.1.14 Other Media)

• perform a preliminary classification review (see paragraph 3.1.8 In-house Classification Review Support) of the potentially responsive items;

• post the search results and items for access by the PM and COR;

• report to the PM the results of the search and retrieval;

• document and archive (as either file copies or as links or references) all FOIA searches performed and results delivered in a manner which will support mining to support program planning and improvement of user support (CDRL A001: Monthly Status Report, Appendix C).

3.1.11. ITEM DISSEMINATION SUPPORT

• receive and process validated users requests for items that cannot be downloaded by the user directly from STARS, including:

o verifying the user’s eligibility to receive the requested items according the classification, caveats, and distribution limitations of the items;

o contacting the relevant release authority for limited distribution items to request authorization for DTRIAC to release the requested items to the requestor;

o transferring the items to the requestor, including authorized cross-domain transfers (see paragraph 3.1.8 In-house Classification Review Support) once all relevant verifications and authorizations have been complete;

• document and archive (as either file copies or as links or references) all item disseminations in a manner which will support mining to support program planning and improvement of user support (CDRL A001: Monthly Status Report, Appendix D).

3.1.12. DOCUMENT SCANNING

3.1.12.1. Definition of document

For the purposes of this contract, a document will be defined as:

• an item within the DTRIAC collection;

• consisting of one or more paper or flexible plastic pages (including, e.g., transparencies);

• with all pages smaller than 12” wide x 260” long.

3.1.12.2. The contractor shall:

• maintain a clean and food free environment for document scanning;

• prepare documents for scanning;

• upload and backup the resulting digital files (mostly in PDF format);

• maintain a standard file naming convention and file structure.

3.1.12.3. The contractor shall, in coordination with the PM and COR, and with the approval of the

PM,:

• provide On-Demand scanning, following basic ISO Standards or as indicated by PM and COR;

• provide production scanning according to priorities set by the PM.

3.1.12.4. The contractor shall:

• deliver a monthly document scanning report (CDRL A001: Monthly Status Report, Appendix E).

3.1.13. FILM SCANNING

3.1.13.1. Definition of film

For the purposes of this contract, a film will be defined as:

• an item with the DTRIAC collection;

• with format readable by the DTRIAC Lasergraphics Director Film Scanner.

3.1.13.2. The contractor shall:

• maintain a clean and food free environment for film scanning;

• preservation needs of film;

• ensure the film is stored and handled in a secure area;

• repair splices, add leaders, hand-clean film if needed;

• wind film through PTRs to re-clean base and emulsion;

• thread film through appropriate path based on condition;

• scan full-frame or full-aperture at up to 4K resolution;

• transfer uncompressed file to external hard drive/server;

• generate access and archival copies on external media;

• insert A&D strip as vinegar syndrome monitor;

• return the original film to the film shelving area in individual film container.

3.1.13.3. The contractor shall, in coordination with the PM and COR, and with the approval of the

PM,:

• follow scanning order and priorities as set by PM;

• evaluate film, log markings, and enter into STARS;

• evaluate new created media for data integrity;

• provide On-Demand scanning as needed;

• create digital duplicates;

• provide update of scanning equipment;

• maintain a standard file naming convention.

3.1.13.4. The contractor shall:

• deliver a monthly film scanning report (CDRL A001: Monthly Status Report, Appendix F).

3.1.14. OTHER MEDIA DIGITIZATION

3.1.14.1. Definition of other media

For the purposes of this contract, other media will be defined as any item in the DTRIAC collection that is not a document (see paragraph 3.1.12.1 Definition of document) or film (see paragraph 3.1.13.1 Definition of film), including but not limited to:

• analog media:

• photos and negatives;

• microfilm/microfiche;

• aperture cards

• large format prints, drawings, and maps;

• seismic traces;

• digital media:

• VHS and Betamax video tapes;

• audio tapes;

• magnetic data tapes;

• disk drives (e.g., hard drives, floppy drives, JAZ and ZIP drives);

• USB drives.

3.1.14.2. The contractor shall, in coordination with the PM and COR, and with the approval of the

PM,:

• categorize and inventory the non-document items in the collection according to media, quality, and subject;

• for each category, produce a preservation assessment for the other media;

• for each category, produce a cost estimate and cost/benefit analysis for digitization, reformatting, and cataloguing of the items in the category for inclusion in the ASD program (3.1.16 Advanced Search and Discovery (ASD) Development);

• deliver a report wth the cost estimates and cost/benefit analysis (CDRL A006: Other Media Recommendations Report).

3.1.14.3. The contractor shall:

• maintain a clean and food free environment for digitization and uploads of other media;

• prepare other media for digitization or upload;

• upload and backup the resulting digital files;

• maintain a standard file naming convention and file structure.

3.1.14.4. The contractor shall, in coordination with the PM and COR, and with the approval of the

PM,:

• provide on-demand digitization;

• provide production digitization according to priorities set by the PM.

3.1.14.5. The contractor shall:

• deliver a monthly other media digitization report (CDRL A001: Monthly Status Report, Appendix G).

3.1.15. INFORMATION, RECORD, AND WORKFLOW MANAGEMENT: DEVELOPMENT AND

PROCESS IMPROVEMENTS

• design, develop, prototype, implement (on SharePoint systems selected by the PM and DTRA IT) and apply SharePoint-based workflows and data management, including for:

o DTRIAC and STARS sponsor and user registration, validation, and approval by PM (see paragraph 3.1.7 STARS operation and maintenance);

o managing and documenting in-house classification reviews (see paragraph 3.1.8 In-house Classification Review Support);

o managing and documenting FOIA responses (see paragraph 3.1.10 FOIA support);

o managing and documenting item disseminations (see paragraph 3.1.11 Item dissemination support);

o managing and documenting assignment of barcodes;

o securely managing and documenting association of barcodes with STARS item numbers (INUM) and with item numbers from newly accessed collections;

o managing and documenting production and on-demand document scanning (see paragraph 3.1.12 Document Scanning);

o managing and documenting film scanning (see paragraph 3.1.13 Film Scanning);

o managing and documenting the inventory of the Data Lake (see paragraph

3.1.16.2);

o item cataloguing (new entries and updates to existing ), including upload to

STARS;

• develop database management tools and capabilities to support the Advanced Search and Discovery effort (paragraph 3.1.16);

• improve cybersecurity and role-based access control for DTRIAC IT systems;

• develop analysis, organization, scripting tools for the digital holdings;

• improve record management processes and compliance;

• hold Gate Reviews to solicit concurrence by the PM for major capability roll-outs or major version changes under this paragraph.

3.1.16. ADVANCED SEARCH AND DISCOVERY (ASD) DEVELOPMENT

The purpose of the Advanced Search and Discovery (ASD) project is to improve characterization and searchability of the DTRIAC collection through application of machine learning and artificial intelligence methods and tools (ML/AI). Human based input, and the existing STARS-C data and metadata, will be the primary training data for the ML/AI.

This task, ASD Development, will set up and maintain the infrastructure for the larger ASD project. The Data Lake is a critical part of this infrastructure.

The initial focus of ASD will be to support internal management and characterization of the DTRIAC collection to improve DTRIAC operations such as: FOIA responses (paragraph 3.1.10 FOIA support); Declassification review (paragraph 3.2 Declassification Review Support); inventory of the collection (paragraph 3.1.4 Inventory the collection); and data-driven setting of DTRIAC priorities and resource allocation.

As the overall ASD project matures, the results of ASD will be applied to improve searchability, discoverability, and advanced analytics of the collection. improved discoverability of records by end users. ASD will improve STARS directly, and will lead to capabilities available to users through other DTRIAC and external IT systems and portals.

3.1.16.1. The contractor shall, in coordination with the PM and COR, and with the approval of the

PM,:

• provide human-based document review of DTRIAC digital holdings;

• train contractor personnel performing cataloging activities in the use of digitized copies, rather than the physical originals;

• apply machine-based data extraction, characterization, and organization tools to the DTRIAC digital holdings;

• prepare existing STARS metadata (e.g., data cleaning) in support of ASD;

• import cleaned metadata from STARS and human review into a relational database in support of ASD;

• collaborate with other DTRA performers and partners in support of ASD (see also paragraph 3.5 ASD SMEs);

• deliver a report detailing the existing metadata fields in STARS and the description of the data entered into those fields, including changes over time or differences between different sub-collections within the collection (CDRL A007: STARS metadata description).

3.1.16.2. DTRIAC DATA LAKE: The contractor shall, in coordination with the PM, COR, I2TS, and ERDC/ITL, and as approved by the PM:

• export STARS-C metadata (catalog) and item data (PDFs, images, films, other digital media) to to the DTRIAC Data Lake and other databases or filesystems to support DTRA and DTRIAC R&D activities;

• maintain synchronization between STARS-C and the Data Lake;

• identify and implement methods and tools for production processing of the Data Lake, including for example mass encryption/decryption, mass change of encryption passwords, mass file renaming, and mass permissions changes;

• identify and implement methods and tools for production optical character recognition (OCR) processing of the Data Lake, including multiple alternative algorithms to account for the breadth and complexity of the DTRIAC collection, and capabilities for OCR of hand-writing;

• identify and implement methods and tools for production export of files in the Data Lake to Extensible Markup Language (xml) or other formats suitable for machine processing of the information in the Data Lake;

• perform production processing of the Data Lake including encryption/decryption, file and folder maintenance, permission maintenance, OCR, and exports, including incremental processing for newly added or modified files/folders;

• develop, maintain, and improve capabilities, such as scripting, to efficiently perform maintenance, synchronization, and production processing of the Data Lake on Windows- and Linux-based IT systems, including DoD High Performance Computing Modernization Program (HPCMP) clusters, as appropriate to the task;

• maintain and deliver an inventory of the DTRIAC Data Lake, including files within, formats, versioning, and cybersecurity (CDRL A008: Inventory of the Data Lake);

• plan for and deliver a software tool for routinely exporting and synchronizing STARS-C to the Data Lake (CDRL E001: STARS to Data Lake Export Synchronization Tool SDP and CDRL E002: STARS to Data Lake Export Synchronization Tool).

3.1.17. GOVERNMENT PROPERTY

3.1.17.1. Government Furnished Property (GFP) will be provided to the Government for performance of this contract. This GFP will include, but not be limited to, laptop computers for telework by personnel supporting this contract.

3.1.17.2. Contractor shall provide an Alternate Hand Receipt holder to account for government property located in government facilities, in support of the Government Hand Reciept holder.

3.1.17.3. Contractor shall provide a Hand Receipt holder to account for Government Furnished

Property (GFP).

3.1.17.4. The contractor, in coordination with the PM, COR, and KO, and with the approval of the

KO, may purchase Contractor Acquired Property (CAP), including supplies, equipment, software, warranties, or services, in support of activities within the scope of this contract.

3.1.18. PARTICIPATION IN US-UK TECHNICAL INFORMATION EXCHANGES

The contractor may be required to interact with other United States (U.S.) Government agencies and their contractors and the United Kingdom (U.K.) Ministry of Defense (UKMOD) or Atomic Weapons Establishment (AWE).

These interactions will be coordinated through the PM and COR.

All discussions with AWE, DTRA and other U.S. Department of Defense (DoD) and Department of Energy (DOE) attendants at meetings in the U.S. and U.K. will be performed under the auspices of the following Joint Working Groups (JOWOGs):

• JOWOG 46, "Knowledge, Information Management and Classification"; or

• JOWOG 43, “Nuclear Weapon Environment and Damage Effects”.

The contractor shall, with the approval of the PM,

• attend and participate in JOWOG meetings;

• plan for U.S.domestic travel in support of JOWOG meetings;

• ensure that all discussion and exchange of archives, data, algorithms, software, and technical analysis under the JOWOG 43 or 46 adhere to all applicable U.S. laws and regulations concerning the import and export of technical information and materials.

3.1.19. TRAVEL

• travel domestically to perform work or attend informational or planning meetings in support of activities within the scope of this contract and in accordance with the provisions of paragraph 4.9.2 Travel.

DECLASSIFICATION REVIEW SUPPORT

The contractor shall, in coordination with the PM, COR, and the DTRA Chief of Security, Security and Counterintelligence Department (DTRA/PP-SC),:

• review and declassify documents;

• conduct automatic and systematic reviews of DTRA records;

• coordinate reviews for Non-DTRA records;

• maintain declassification review database;

• coordinate for Document Declassification Support System (DDSS) Training;

• enter referrals into the DDSS;

• prepare and deliver a Database of Declassification Decisions (CDRL A009:

Database of Declassification Decisions; see paragraph 3.2.5 Database of Declassification Decisions).

The contractor shall be expected to perform many of its requirements independently and with limited direction from the PM, COR, or Chief of Security.

3.2.1. DTRA HISTORICAL RECORDS

The contractor shall review DTRA permanent physical historical records stored at the CENTER, or digitial records within STARS, IAW the automatic and systematic declassification provisions of E.O. 13526, as amended. Sections 3.3 and 3.4, of E.O.

13526, as amended, require the automatic and systematic declassification of classified information in records determined to be of permanent historical value under Title 44, U.S. code. The contractor shall review DTRA’s permanent historical records for NSI that is exempt from declassification as defined in Section 3.3(b) of E.O. 13526, as amended. The contractor shall identify and segregate (by annotating on the record and record tracking sheet) declassified records from records that contain exempt NSI. The number of pages declassified or exempted from declassification will be recorded by the contractor in its declassification database and reported to the DTRA COR monthly.

3.2.2. OTHER AGENCY RECORDS

The contractor shall review records referred by other agencies to DTRA for review and declassification of DTRA equities. The number of pages referred to DTRA from other agencies will be recorded by the contractor in its declassification database and reported to the DTRA COR monthly.

3.2.3. COORDINATION WITH DOE

The contractor shall coordinate reviews of Non-DTRA records IAW Section 6.2 of E.O. 13526, as amended, Restricted Data and Formerly Restricted Data, as defined by the Atomic Energy Act of 1954, as amended, is “excluded” from automatic declassification. Public Laws 105-261 (Section 3161) and 106-65 (Section 3149P provide additional protection against the inadvertent release of RD/FRD, by requiring a page-by-page review of permanent historical records for RD/FRD content for referral to the Department of Energy (DOE). This legislation pertains to records clearly marked as containing RD/FRD, mistakenly marked as containing RD/FRD, or unmarked but containing RD/FRD. The contractor will identify and segregate all documents containing RD/FRD (by annotating on the document and document tracking sheet).

Documents and tracking sheets will be clearly marked as “Excluded”. The number of pages excluded will be recorded by the contractor in its declassification database and reported to the DTRA COR monthly. The contractor shall not declassify any records containing RD/FRD information.

3.2.4. NATIONAL SECURITY INFORMATION

The contractor shall identify and segregate records for classified NSI originated by DTRA and exclusions for RD/FRD, the contractor shall identify and segregate documents containing classified National Security Information (NSI) for referral to other agencies for declassification review. The number of pages referred to other agencies will be recorded by the contractor in its declassification database and reported to DTRA COR monthly. The contractor will not declassify other agencies equities.

3.2.5. DATABASE OF DECLASSIFICATION DECISIONS

The contractor shall maintain and deliver a database (CDRL A009: Database of Declassification Decisions) of declassification decisions made as a result of its review and declassification of DTRA records (see paragraph 3.2 Declassification Review Support).

Reports pertaining to DTRA records may be produced from this database. The database will record and preserve the results of the reviews, the disposition of DTRA records, referrals from other agencies, and the referrals to other agencies. Most important, this database will facilitate contractor’s production of monthly reports to DTRA, especially in producing how many pages were reviewed during the reporting period and the decisions made concerning them.

3.2.6. TRAINING

Travel for training or meetings to support this task may be required, as approved by the PM. See also paragraph 4.9.2 Travel.

RECEIVE AND INCORPORATE NEW COLLECTIONS

3.3.1. RECEIVE

The contractor shall, in coordination with the PM and COR, for each new collection identified by the PM,:

• recieve the new collection into the CENTER;

• prepare and deliver an inventory, at an archival box level, of the received new collection, including (CDRL A010: Inventory of Received Collections).

• store the new collection within the CENTER according to DTRIAC archival standards.

3.3.2. ADD TO PRODUCTION DIGITIZATION WORKFLOWS

The contractor shall, in coordination with the PM and COR,:

• Add newly recieved collection items to the production scanning and digitizing workflows (paragraphs 3.1.12 Document Scanning, 3.1.13 Film Scanning, and 3.1.14 Other Media Digitization).

3.3.3. IMPORT CATALOG DATA

The contractor shall, in coordination with the PM and COR, for any existing catalog (metadata) provided with newly received collections:

• prepare and deliver for PM review a plan for incorporation of any newly received collection into STARS-C (CDRL A011: Plan for incorporation of received collection into STARS-C), including a detailed description of the interpretation of STARS-C catalog (metadata) fields in the context of the collection;

• accounting for differences in fields and field definitions/interpretations, provide best-effort translation/import of the catalog with the goal of closely reproducing through STARS the search and discovery of the collection provided to users of the existing catalog/database;

• prioritize searchability of the newly received collections in STARS-C, even if this is achieved through a lowering of cataloguing standards;

• incorporate the translated/imported data into the STARS catalog;

• upload any existing digitized and appropriately formatted files into STARS for items included in the translated/imported catalog;

• deliver a report on the incorporation of any newly received collection into STARS-C (CDRL A012: Report of incorporation of received collection into STARS-C) including a detailed description of the interpretation of STARS-C catalog (metadata) fields in the context of the collection, and tabulating (in a password protected addendum) the corresponding barcodes assigned to containers and items in the collection.

3.3.4. RECOMMENDATIONS FOR OTHER MEDIA

The contractor shall, in coordination with the PM and COR, for any films or other media (see paragraphs 3.1.12.1 Definition of document, 3.1.13.1 Definition of film, and

3.1.14.1 Definition of other media) in the newly recieved collections:

• categorize and inventory the non-document items in the collection according to media, quality, and subject;

• for each category, produce a preservation assessment for the other media;

• for each category, produce a cost estimate and cost/benefit analysis for digitization, reformatting, and cataloguing of the items in the category for inclusion in the ASD program (3.1.16 Advanced Search and Discovery (ASD) Development);

• include the cost estimate and cost/benefit analysis in the Other Media Recommendations Report (CDRL A006: Other Media Recommendations Report;

see paragraph 3.1.14 Other Media).

NUCLEAR V&V RESOURCES

The purpose of the Nuclear V&V Resources (NVVR) project is to gather existing and emerging resources developed to support verification and validation (V&V), and to prepare and host those resources for ready search and application by the US Nuclear Deterrent Community.

There are numerous examples of V&V resources known to the Community, including manuals, multi-volume guides, foreign language resources, uncurated collections, hyperlinked resources, and portals. The resources may be legacy, recently updated, completed but unpublished, uncurated collections of associated materials, or emerging resources needing a host platform.

Resource preparation may include curation, reformatting, reconfiguration, translation, or conversion to alternate media types. Other DTRIAC records relevant to, but not originally part of the resource, would be indentified and linked to within the resource.

Hosting would be through existing or new user-accessible DTRIAC portals, including STARS, Web Pages, SharePoint Pages, or possibly Virtual Desktop Interfaces for more complex resources. Integration strategies would depend on the details of the resource, final form, and intended user-base. The default network for NVVR resource hosting would be SIPR.

The PM will select one to a few existing or emerging V&V resources for preparation and hosting, with the exected effort constrained by the funded value of the CLIN. The selection will be based on requirements from support missions, combined with expertise and recommendations from the contractor and US Nuclear Deterrent Community. The contractor would then prepare a plan for preparation and hosting of the selected resource for approval by the PM. The PM would be responsible for providing the existing resource materials to the contractor.

As part of preparing and hosting a resource, the contractor will identify appropriate Subject Matter Experts (SMEs) to assist in preparation of the resource. Selected SMEs would also on-call to provide limited support to users in application of the resource to a user V&V effort. NVVR SME support requests would be submitted and vetted through standard request channels (paragraph 3.1.5 Validate users and provide user support).

The default network for NVRR SME support would be SIPR.

3.4.1. NVVR TASKS

3.4.1.1. The contractor shall, in coordination with the PM and COR, produce a development plan for each selected resource during the current CLIN, to be submitted to the PM for approval (CDRL A013: NVVR Plan).

3.4.1.2. For each selected resource in the current CLIN, and in accordance with the approved

NVVR plan for the resource, contractor shall, in coordination with the PM and COR,

• prepare the resource for integration;

• integrate the resource into the identified DTRIAC portal;

• prepare a STARS entry for the integrated resource to make the resource discoverable in STARS searches; and

• produce a final report on the resource (CDRL A014: NVVR Report) including:

o short summary (1-2 paragraphs) of the resource;

o how-to for new users;

o relevant SMEs in the Community knowledgeable of the materials in and application of the resource for V&V.

3.4.1.3. The contractor shall, in coordination with the PM and COR, during the active period of the CLIN, have relevant SMEs available to provide user support to published NVRR resources.

ASD SMES

The purpose of the ASD SMEs task is to collect SME input for selected sets of records (documents, photos, films, or other media) in the DTRIAC collection. This collected input would be delivered to the larger ASD project as the human training data for ML/AI (paragraph 3.1.16 Advanced Search and Discovery (ASD) Development).

A simplistic description of the ASD SME effort is “Crowdsourcing1 DTRIAC cataloguing”, though the effort is more targeted than typical crowdsourcing, and the final products will include advanced search data structure beyond catalogues and relational databases.

The SME input to be collected would begin with search terms – What search terms would the SME expect should lead to the item being returned in a search?. Other forms of SME input would include making associations between items based on use – e.g.

“These items taken together would support the V&V of nuclear survivability analyses for a particular nuclear effect environment or a particular kind of asset.”

ASD SME workflow would consist of:

• identification and prioritization by the PM, in collaboration with other ASD stakeholders, of records to be reviewed;

• assignment by the contractor, via SharePoint or other workflow manager, a set of records for review by a set of relevant SMEs;

• travel by the SMEs, individually, to DTRIAC or other location providing remote access to the DTRIAC Data Lake and SharePoint;

• review by the SMEs of the assigned records, and capture via the workflow manager of the SME inputs; and

• compilation of the inputs into a form usable by the ASD project.

3.5.1. ASD SME TASKS

3.5.1.1. The contractor shall, in coordination with the PM and COR, and the contractor leads for

1 Crowdsourcing: the practice of obtaining information or input into a task or project by enlisting the services of a large number of people, either paid or unpaid, typically via the Internet.

ASD,

• set up, maintain, and improve when appropriate, a workflow manager system;

• identify and resource SMEs appropriate to record subsets defined under ASD;

• train SMEs in the workflows;

• assign reviews to SMEs from the record subsets;

• manage and fund SME travel to an appropriate access location when needed;

• facilitate SME accounts on the appropriate IT systems;

• monitor SME progress;

• capture and compile SME inputs for use by ASD (CDRL A016: ASD SME Data).;

• transmit the SME inputs to ASD;

• produce a final report on activities under the CLIN (CDRL A015: ASD SME Report).

TRANSITION PERIOD

The contractor shall, in coordination with the PM and COR, support transition to a incoming performer according to the Transition Plan (CDRL A004: Transition Plan;

see paragraph 3.1.2 Transition Planning).

3.6.1. ONBOARDING THE INCOMING PERFORMER

3.6.1.1. The contractor shall, in coordination with the PM and COR and the incoming performer, support the in-processing of personnel supporting the new contract. This support will include but not limited to:

• familiarize the incoming performer personnel with the physical facilty;

• brief the incoming performer personnel on in-processing procedures;

• introduce the incoming performer personnel to DTRA and Kirtland AFB offices, personnel, and contractors that work with DTRIAC in the operation of the CENTER;

• brief the incoming performer personnel on DTRA training and required classes;

• brief the incoming performer personnel on authorizations required for the to execute the new contract.

3.6.1.2. The contractor shall, in coordination with the PM and COR and the incoming performer, support the transition of property management for contractor-managed Government Property to the incoming performer and brief the incoming performer on the relevant Government Property Accountability procedures (see paragraph 3.1.17 Government Property).

3.6.1.3. The contractor shall, in coordination with the PM and COR and the incoming performer, brief the incoming performer personnel on the operation and management of the

DTRIAC IT systems, to include but not limited to, the following:

• system architectures and configurations;

• data structures;

• data locations;

• cybersecurity protocols;

• passwords;

• software;

• software licenses and warranties;

• software vendors and points-of-contact.

3.6.1.4. The contractor shall, in coordination with the PM and COR and the incoming performer, brief the incoming performer personnel on the operation and management of the Intrusion Detection Systems (IDS).

3.6.1.5. The contractor shall, in coordination with the PM and COR and the incoming performer, brief the incoming performer on processes supported under the following paragraphs of this contract:

• 3.1 Core Services;

• 3.2 Declassification Review Support; and

• 3.3 Receive and Incorporate New Collections.

3.6.2. DTRA OUT-PROCESSING

The contractor shall, in coordination with the PM and COR, out-process all contractor personnel supporting this contract with exceptions for personnel supporting or transitioning to other active contracts. Out-processing will meet DTRA out-processing requirements.

3.6.3. CONTRACT CLOSE-OUT

The contractor shall complete any contract close-out activities not completed under other CLINs of this contract.

4. GENERAL PERFORMANCE REQUIREMENTS

CONTRACTOR SITE LEADS

The contractor must designate Site Lead for the CENTER, who shall distribute workload to the contractor employees and must be responsible for the contractor’s performance of the work; and a local Site Lead for the DTRC location who shall distribute workload to the contractor employees and must be responsible for the contractor’s performance of the work at the DTRC. The Site Leads will be the contractor’s interface with the COR. The name of the contractor Site Leads for each location, and an alternate(s), who must act for the contractor when the Site Lead is absent, shall be designated in writing to the Contracting Officer (KO). The CENTER Site Lead shall be located at the CENTER, building 20676, Kirtland AFB, NM. The DTRC Site Lead shall be located at the DTRC, Fort Belvoir, VA, and shall attend regular weekly meetings, and provide reports, as requested. Work assignments for DTRC and communications with the contractors in DTRC will be accomplished by phone, vtc, or e-mail. The Site Leads or their designated alternatives must work with the COR to resolve problems that may occur at both ABQ and DTRC.

The contractor Site Leads or alternates (in the absence of the Leads) must have full authority to act for the contractor on all contract matters relating to daily operation of the contract.

SECURITY CLEARANCES.

The contractor shall possess and maintain a SECRET facility clearance granted by the Defense Security Service (DSS). Contractor personnel performing work on this contract shall be U.S. citizens and shall have been granted a minimum of a SECRET security clearance. An appropriate number of personnel with TOP SECRET Clearances will be required for both Kirtland AFB, NM and Fort Belvoir, VA locations.

Contractors require access to RD/FRD/CNWDI material and information to perform official duties require a final U.S. government security clearance and briefings. This information is classified and is controlled under the Atomic Energy Act of 1954.

Overall security oversight for RD and FRD is under the cognizance and control of the Department of Energy. Contractor personnel given access to RD and FRD shall be knowledgeable of requirements in 10CFR1045, "Nuclear Classification and Declassification," and DoD Directive 5210.2, "Access to and Dissemination of Restricted Data," and shall be trained in accordance with 10CFR1045.35(a)".

Key contractor personnel supporting the effort defined in paragraph 3.1.8 In-house Classification Review Support and paragraph 3.2 Declassification Review Support shall have been granted a TOP SECRET security clearance.

The contractor shall comply with all terms of the Security Agreement (DD Form 254), including the National Industrial Security Program Operating Manual (NISPOM), DoD 5220.22-M, and any revisions to that manual. Contractor shall comply with all other DoD requirements for the handling, storage and transportation of classified documents.

A Visitor Request must be provided for each contractor employee working on this order who will require access to any DTRA site. The Contractor shall provide all forms and information and apply for the Contractor employees.

The contractor shall comply with DTRA’s security policy in the handling or transporting of sensitive or classified items. In addition, the contractor shall ensure appropriate measures are followed in order to secure DTRA storage facilities during and outside of normal operational hours. The contractor shall maintain physical security of all Government owned supplies, material, or equipment in his custody.

VISIT AUTHORIZATION LETTERS (VALS)

The contractor’s employees performing work at DTRA shall require unescorted entry into work areas wherein special entry controls have been established for the protection of classified information. Before any contractor employee performs work at DTRA, the contractor shall verify and submit written proof of security clearance information (Visit Authorization Letter (VAL)) to the DTRA Security Office. The VALs for collateral security clearance shall be typewritten, contain the information specified in paragraph 6-103 of the NISPOM, and be submitted to the DTRA Security Support Branch (Visitor Control). The term of the VAL shall be for the term of the contract.

TRAINING, PERMITS, AND LICENSES

4.4.1. CONTRACTOR RESPONSIBILITY.

The contractor shall ensure that all personnel are properly trained to perform the assigned tasks.

The contractor personnel operating Government vehicles shall have a valid drivers license and shall comply with all applicable Fort Belvoir, Kirtland AFB, federal, state, and local driving laws.

The contractor shall provide IT personnel with valid security…