acquisition-strategy_Jeol.pdf

Department of Health and Human Services Acquisition Strategy (AS)

Acquisition Title: Procurement of Jeol NMR

Agency: NIH

NIH Divisions and Centers: NIAAA - National Institute on Alcohol Abuse and Alcoholism

Acquisition Year: 2022

Author: Dr. Malliga Iyer

1. Introduction and Background See Chapter 3 (Review Chapters 1 & 2) -- Summarize work completed to date which initiated the concept of the P/P being considered (for example Mission, Executive Order, Acts, other legislation, etc.). This Initial Phase should include:

1. Background information about the overarching Program/Project (for example implementing the Affordable Care Act), which includes many other P/P such as the Federally Facilitated Marketplace

(FFM).

2. Add Responsible Organizations, Offices, etc. (Lead office within Operating/Staff Division where P/PM is assigned)

3. Identify the lead Program Manager for - Describe roles and responsibilities to include IPT and integration required for various other P/Ps

4. Portfolio (List Programs/Projects) and Portfolio Groups (Organizations and/or Offices)

5. Total Projected Cost

6. Add Dates

Procurement of 400 NMR JNM-ECZL400S for medications development related to IC mission with alcohol associated disorders The projected cost is 316,575.00 The instrument has an expected delivery date of ~6 months

2. Requirement -- Define Mission/Business Need and Strategy See Chapter 3 (Review Chapter 2) - Identify and clarify the mission need and gain leadership approval, see Section 3.1 and 3.2. Define the need (history), challenges that drives mission or implications for acquisition approach.

The current NMR equipment in the IC are >20 year old with limited technical support. The current project invovles the state-or -art Jeol 400NMR ECZL-400S system that has a royal HFX probe that will allow characterization and analysis of new chemical entities for drug-discovery projects related to IC's medication development mission related to alcohol misuse disorders

3. Management Approach

See Chapter 1, paragraphs 1.2 through 1.3 and Chapter 2 -- Give a high-level summary of P/PM methodology.

Discuss program management strategies that support the mission and function along with an organized and consistent approach. Consider and apply various characteristics to the AS from Chapter 2. Discuss metrics, key P/PM staff functions and senior leaders including the use of matrix management and Integrated Project Team approaches. Define requirements roadmap and desired outcome. Provide high-level summary of the requirements analysis. Include training requirements. Define and prioritize strategic performance based objectives.

NA

4. Business Strategy See Chapters 1 and 2, and specifically Chapter 3, paragraph 3.2.1thru 3.3.4. Identify the number and type of contracts anticipated. Address the contracting approach to include contract types, how competition will be sought, promoted and sustained, source selection procedures, and sources. Explain and provide the analysis and rationale for the contracting strategy. Other areas to consider, high level details:

1. Consideration of Statutes (SB, ACA, Competition in Contracting Act (CICA), etc.)

2. How will the acquisition be funded

3. Type of business arrangements anticipated

4. Estimated dollar value

5. Type of funds

6. Notional discussion Contract Type

7. Length of Contract

8. Commercial Services - Justification if not used

9. Source Selection Process

10. Contract Management - Role of P/PM, Contracting Officer Representative and Contracting Officer

NA

5. Risks Management See Chapters 1, 2 (paragraphs 2.1.5 and 2.2.7), and 3 (paragraphs 3.1.2.5 and 3.3.1). Address risks and how they will impact the acquisition strategy. Address risk mitigation strategies. Risks include, but are not limited to, changes to the requirement, funding assumptions, contractor's ability to function, political environment, technology, cost, technical information, performance, and schedule. Address mitigation plans for each identified risk.

NA

6. Technology

See Chapter 2, paragraphs 2.2.3, 2.2.4, 2.8, 2.10, and 2.11. Where appropriate, discuss how this program will support HHS's enterprise architecture. Address interoperability with other systems, the use of COTS licensed software products, or open systems. Address Information Assurance and privacy considerations. Include information in the OMB guidance for Capital Investment where appropriate for inclusion in the AS.

Royal HFX probe comprising Jeol 400 NMR instrument

7. Stability and Resources See Chapter 2 paragraphs 2.1.2 through, 2.1.2.2, 2.1.3, and 2.1.4 and also Chapter 3 paragraph 3.1.2.2 and 3.1.2.4.

Describe principle sources of funding and/or funding agreements. Address any known funding constraints.

Discuss human resources and information management resources needs. Address strategies to balance and achieve cost, schedule, and performance objectives with limited resources.

IC funds

Use the Summarize Costs table in Appendix A of this template to show estimated costs.

8. Procurement Forecasting See Chapter 1, paragraph 1.1. Using Acquisition Alert 2014-01 HHS Procurement Forecast Guide, provide a summary list of all procurement opportunities associated with this program/project. Discuss the level and type of opportunities that may be available for small business involvement.

4-8 months delivery time

9. Testing See Chapter 2 paragraph 2.1.3, 2.2.6, 2.2.8 and Chapter 3 paragraph 3.1.2.5, 3.1.2.7, and 3.2. Discuss the approach to testing, scheduling, initial operating capability, full operating capability, evaluation of results, approval process and what success looks like.

NA

10. Milestone Schedules See Chapter 1, paragraph 1.1; Chapter 2, paragraphs 2.1.1, 2.1.2, 2.2.1 and 2.2.10; Chapter 3, paragraph 3.0, 3.1.2.7, 3.2, 3.2.1 and 3.3.1. Considering the information in each chapter, provide a high-level milestone schedule, using the Milestone Schedule table in Appendix B of this template, to detail dates for major events such as: Timelines for tasks related to P/P management, Industry Day, issuance of an RFI/draft RFP, approved Acquisition Plan, issuance of the RFP, receipt of proposals, completion of evaluations and contract award.

11. AS Execution Phases See Chapter 4 follow the criteria and provide the required documents.

12. Reviews and Approvals of Acquisition Strategy

Program Manager - Recommend Approval

Name: Malliga Iyer

Signature: Date: May 11, 2022

Add Custom Signature

Division Chief Information Officer (IT Goods/Services Required) - Concur with Recommendation

Name:

Signature: Date:

Division Head or Designee - Approve Recommendation

Name:

Signature: Date:

Division Office of Small and Disadvantaged Business Utilization Representative – Concur with Recommendation

Name:

Signature: Date:

Approve Acquisition Strategy (< $20M)

Concur with Recommendation (=/> $20M or High Risk)

Head of Contracting Activity

Name:

Signature: Date:

When Required a Department Level Review and Approvals Specific to Areas of Responsibility –For example if the pending acquisition is not to procure IT then the CIO does not need to approve the Acquisition Strategy – Indicating “Not Applicable” in the Name Block is acceptable.

Chief Information Officer (IT Goods/Services Required) - Concur with Recommendation HHS Implementation of FITARA May Provide Additional Guidance

Name:

Signature: Date:

Additional Approvals are Required if the Total Estimated Value Including Base and All Options is Over $20M

Director, Office of Small and Disadvantaged Business Utilization Representative – Approve Acquisition Strategy

Name:

Signature: Date:

Senior Procurement Executive - Approve Acquisition Strategy

Name:

Signature: Date:

Appendix A - Resources and Associated Costs Resource Quantity 2015 2016 2017 2018 2019 Total

Resource Totals:

Add Resource

Appendix B - Milestones Acquisition Milestone Target Date Revised Date Completion

Date

Insert Milestone

Page of Department of Health and Human Services Acquisition Strategy (AS)

1. Introduction and Background See Chapter 3 (Review Chapters 1 & 2) -- Summarize work completed to date which initiated the concept of the P/P being considered (for example Mission, Executive Order, Acts, other legislation, etc.). This Initial Phase should include:

1. Background information about the overarching Program/Project (for example implementing the Affordable Care Act), which includes many other P/P such as the Federally Facilitated Marketplace (FFM).

2. Add Responsible Organizations, Offices, etc. (Lead office within Operating/Staff Division where P/PM is assigned)

3. Identify the lead Program Manager for - Describe roles and responsibilities to include IPT and integration required for various other P/Ps

4. Portfolio (List Programs/Projects) and Portfolio Groups (Organizations and/or Offices)

5. Total Projected Cost

6. Add Dates

2. Requirement -- Define Mission/Business Need and Strategy See Chapter 3 (Review Chapter 2) - Identify and clarify the mission need and gain leadership approval, see Section 3.1 and 3.2. Define the need (history), challenges that drives mission or implications for acquisition approach.

3. Management Approach See Chapter 1, paragraphs 1.2 through 1.3 and Chapter 2 -- Give a high-level summary of P/PM methodology. Discuss program management strategies that support the mission and function along with an organized and consistent approach. Consider and apply various characteristics to the AS from Chapter 2. Discuss metrics, key P/PM staff functions and senior leaders including the use of matrix management and Integrated Project Team approaches. Define requirements roadmap and desired outcome. Provide high-level summary of the requirements analysis. Include training requirements. Define and prioritize strategic performance based objectives.

4. Business Strategy See Chapters 1 and 2, and specifically Chapter 3, paragraph 3.2.1thru 3.3.4. Identify the number and type of contracts anticipated. Address the contracting approach to include contract types, how competition will be sought, promoted and sustained, source selection procedures, and sources. Explain and provide the analysis and rationale for the contracting strategy. Other areas to consider, high level details:

1. Consideration of Statutes (SB, ACA, Competition in Contracting Act (CICA), etc.)

2. How will the acquisition be funded

3. Type of business arrangements anticipated

4. Estimated dollar value

5. Type of funds

6. Notional discussion Contract Type

7. Length of Contract

8. Commercial Services - Justification if not used

9. Source Selection Process

10. Contract Management - Role of P/PM, Contracting Officer Representative and Contracting Officer

5. Risks Management See Chapters 1, 2 (paragraphs 2.1.5 and 2.2.7), and 3 (paragraphs 3.1.2.5 and 3.3.1). Address risks and how they will impact the acquisition strategy. Address risk mitigation strategies. Risks include, but are not limited to, changes to the requirement, funding assumptions, contractor's ability to function, political environment, technology, cost, technical information, performance, and schedule. Address mitigation plans for each identified risk.

6. Technology See Chapter 2, paragraphs 2.2.3, 2.2.4, 2.8, 2.10, and 2.11. Where appropriate, discuss how this program will support HHS's enterprise architecture. Address interoperability with other systems, the use of COTS licensed software products, or open systems. Address Information Assurance and privacy considerations. Include information in the OMB guidance for Capital Investment where appropriate for inclusion in the AS.

7. Stability and Resources See Chapter 2 paragraphs 2.1.2 through, 2.1.2.2, 2.1.3, and 2.1.4 and also Chapter 3 paragraph 3.1.2.2 and 3.1.2.4.

Describe principle sources of funding and/or funding agreements. Address any known funding constraints. Discuss human resources and information management resources needs. Address strategies to balance and achieve cost, schedule, and performance objectives with limited resources.

Use the Summarize Costs table in Appendix A of this template to show estimated costs.

8. Procurement Forecasting See Chapter 1, paragraph 1.1. Using Acquisition Alert 2014-01 HHS Procurement Forecast Guide, provide a summary list of all procurement opportunities associated with this program/project. Discuss the level and type of opportunities that may be available for small business involvement.

9. Testing See Chapter 2 paragraph 2.1.3, 2.2.6, 2.2.8 and Chapter 3 paragraph 3.1.2.5, 3.1.2.7, and 3.2. Discuss the approach to testing, scheduling, initial operating capability, full operating capability, evaluation of results, approval process and what success looks like.

10. Milestone Schedules See Chapter 1, paragraph 1.1; Chapter 2, paragraphs 2.1.1, 2.1.2, 2.2.1 and 2.2.10; Chapter 3, paragraph 3.0, 3.1.2.7, 3.2, 3.2.1 and 3.3.1. Considering the information in each chapter, provide a high-level milestone schedule, using the Milestone Schedule table in Appendix B of this template, to detail dates for major events such as: Timelines for tasks related to P/P management, Industry Day, issuance of an RFI/draft RFP, approved Acquisition Plan, issuance of the RFP, receipt of proposals, completion of evaluations and contract award.

11. AS Execution Phases See Chapter 4 follow the criteria and provide the required documents.

12. Reviews and Approvals of Acquisition Strategy Program Manager - Recommend Approval Name:

Signature:

Date:

Name:

Signature:

Date:

Name:

Signature:

Date:

Name:

Signature:

Date:

Name:

Signature:

Date:

Name:

Signature:

Date:

Division Chief Information Officer (IT Goods/Services Required) - Concur with Recommendation Name:

Signature:

Date:

Division Head or Designee - Approve Recommendation Name:

Signature:

Date:

Division Office of Small and Disadvantaged Business Utilization Representative – Concur with Recommendation Name:

Signature:

Date:

Head of Contracting Activity Name:

Signature:

Date:

When Required a Department Level Review and Approvals Specific to Areas of Responsibility –For example if the pending acquisition is not to procure IT then the CIO does not need to approve the Acquisition Strategy – Indicating “Not Applicable” in the Name Block is acceptable.

Chief Information Officer (IT Goods/Services Required) - Concur with Recommendation HHS Implementation of FITARA May Provide Additional Guidance Name:

Signature:

Date:

Additional Approvals are Required if the Total Estimated Value Including Base and All Options is Over $20M Director, Office of Small and Disadvantaged Business Utilization Representative – Approve Acquisition Strategy Name:

Signature:

Date:

Senior Procurement Executive - Approve Acquisition Strategy Name:

Signature:

Date:

11.0.0.20130303.1.892433.887364 Department of Health and Human Services Acquisition Strategy Health and Human Services Department of Health and Human Services Acquisition Strategy Appendix A - Resources and Associated Costs Resource Quantity Total Resource Totals:

Appendix B - Milestones Acquisition Milestone Target Date Revised Date Completion Date