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Table of Contents
0100000 – General Information
| 1.3 |
| Acquisition of Additional Work |
| 1.4 |
| Background Information |
| 1.5 |
| Verification of Workload and Conditions |
| 1.8 |
| Navy Approach to Service Contracting |
| 1.8.1 |
| Partnering Philosophy |
| 1.8.2 |
| Contractor’s Knowledge |
| 1.8.3 |
| Industry Best Practices |
| 1.11 |
| Technical Proposal Certification |
0200000 – Management and Administration
| 2 |
| Management and Administration |
| 2.1 |
| Definitions and Acronyms |
| 2.2.1 |
| Government Regular Working Hours |
| 2.2.1.1 |
| Observed Federal Holidays |
| 2.2.1.2 |
| Restriction to Contractor Working Hours |
| 2.2.2 |
| Wage Determinations |
| 2.2.3 |
| Requirements Hierarchy |
| 2.3 |
| General Administrative Requirements |
| 2.3.1 |
| Required Conferences and Meetings |
| 2.3.2 |
| Training for Maintenance and Operation of New and Replacement Systems and Equipment |
| 2.3.3.1 |
| Informal Partnering |
| 2.3.3.2 |
| Contract Partnering Administration |
| 2.3.3.3 |
| Contract Partnering Session Attendees |
| 2.3.4 |
| Permits and Licenses |
| 2.3.5.1 |
| Certificate of Insurance |
| 2.3.5.2 |
| Minimum Insurance Amounts |
| 2.3.6 |
| Protection of Government Property |
| 2.3.7 |
| Government Information Technology (IT) System |
| 2.3.8 |
| Directives, Instructions, and References |
| 2.3.9 |
| Invoicing Procedures |
| 2.4 |
| Government-Furnished Property, Materials and Services |
| 2.4.1 |
| Government-Furnished Facilities (GFF) |
| 2.4.2 |
| Government-Furnished Utilities |
| 2.4.3 |
| Government-Furnished Materials (GFM) |
| 2.4.4 |
| Government-Furnished Equipment (GFE) |
| 2.4.5 |
| Government-Furnished Services (GFS) |
| 2.5 |
| Contractor-Furnished Items |
| 2.6.5 |
| Service Interruptions |
| 2.6.6.2 |
| MAXIMO Method of Data Entry |
| 2.6.7 |
| Quality Management System (QMS) |
| 2.6.7.1 |
| Quality Management (QM) Plan |
| 2.6.7.2 |
| Quality Inspection and Surveillance |
| 2.6.7.3 |
| Quality Inspection and Surveillance Report |
| 2.6.8 |
| Property Management Plan |
| 2.6.9 |
| System and Equipment Replacement |
| 2.7 |
| Personnel Requirements |
| 2.7.1.1 |
| Project Manager (PM) |
| 2.7.1.3 |
| Site Safety and Health Officer (SSHO) |
| 2.7.1.4 |
| Environmental/Energy Manager |
| 2.7.2 |
| Employee Requirements |
| 2.7.2.1 |
| Employee Certification and Training |
| 2.7.2.2 |
| Employee Appearance |
| 2.7.2.4 |
| Identification as Contractor Employee |
| 2.7.2.5 |
| Removal of Employees |
| 2.7.2.6 |
| Proof of Legal Residency |
| 2.7.3 |
| Enterprise-wide Contractor Manpower Reporting Application (eCMRA) |
| 2.8 |
| Security Requirements |
| 2.8.4 |
| Access to Installation |
| 2.8.5 |
| Access to Buildings |
| 2.8.6 |
| Access Arrangements |
| 2.8.6.1 |
| Escort Arrangement for Secured Areas |
| 2.8.7 |
| Security Clearances |
| 2.8.8 |
| Access to Sensitive Unclassified Information |
| 2.9 |
| Contractor Safety Program |
| 2.9.1 |
| Accident Prevention Plan (APP) |
| 2.9.2 |
| Activity Hazard Analysis (AHA) |
| 2.9.3 |
| Safety and Occupational Health (SOH) Risks and Compliance Plans |
| 2.9.3.1 |
| Alcohol and Drug Abuse Prevention Plan |
| 2.9.3.2 |
| Chemical Hazard Communication Program |
| 2.9.3.3 |
| Confined Space Program |
| 2.9.3.4 |
| Critical Lift Plan |
| 2.9.3.5 |
| Fall Prevention and Protection Plan |
| 2.9.4.1 |
| Crane Inspections |
| 2.9.5 |
| Accident and Damage Reporting |
| 2.9.5.1 |
| Accident Reporting and Notification Criteria |
| 2.9.7 |
| Monthly On-Site Labor Report |
| 2.9.8 |
| OSHA Citations and Violations |
| 2.9.9 |
| Safety Inspections and Monitoring |
| 2.9.10 |
| Safety Certification |
| 2.9.11 |
| Safety Apparel on Jobsites |
| 2.9.12 |
| Emergency Medical Treatment |
| 2.10 |
| Environmental Management and Sustainability |
| 2.10.1 |
| Energy Management Program |
| 2.10.1.1 |
| Water Conservation Plan |
| 2.10.1.2 |
| Energy Efficient Products |
| 2.10.2 |
| Environmental Protection |
| 2.10.2.1 |
| Non-Hazardous Waste Disposal |
| 2.10.2.2 |
| Hazardous Waste Disposal |
| 2.10.2.3 |
| Spill Prevention, Containment, and Clean-up |
| 2.10.2.4 |
| Hazardous Material Management |
| 2.10.2.5 |
| Protection of Endangered and Threatened Species (Flora and Fauna) |
| 2.10.2.8 |
| Asbestos Containing Material (ACM) |
| 2.10.3 |
| Sustainable Procurement and Practices |
| 2.10.3.1 |
| Environmentally Preferable Products |
| 2.10.3.2 |
| Use of Recovered Materials |
| 2.10.3.3 |
| Use of Biobased Products |
| 2.11 |
| Disaster Preparedness |
| 2.14 |
| Recurring Work Procedures |
| 2.14.1 |
| Notification to the Government for Work Above the Recurring Work Limitations (includes service calls and PMs) |
| 2.14.1.1 |
| Work Beyond Service Call Limits |
| 2.14.1.2 |
| Work Beyond PM Limits |
| 2.14.2 |
| Recurring Work Exhibit Line Item Numbers (ELINs) |
| 2.15.1 |
| Unit Priced Task (UPT) Work (Non-Negotiated) |
| 2.15.1.1 |
| Acceptance and Performance |
| 2.15.1.2 |
| Invoicing and Receiving Payment |
| 2.15.2 |
| Unit Priced Labor (UPL)Work (Negotiated) |
| 2.15.2.1 |
| Non-recurring Preparation of Proposals |
| 2.15.2.1.1 |
| Labor Requirements |
| 2.15.2.1.2 |
| Material and Equipment Requirements |
| 2.15.2.2 |
| Issuance of Final Task Order |
| 2.15.3 |
| Non-recurring ELINS |
| 2.15.4 |
| Blanket Task Orders (BTOs) |
1501000 – Facility Management
| 1.1 |
| Concept of Operations |
| 2 |
| Management and Administration |
| 2.1 |
| Definitions and Acronyms |
| 2.2.1 |
| Certification, Training, and Licensing |
| 2.3.3 |
| Facility Investment Strategy |
| 2.4 |
| References and Technical Documents |
| 3.1 |
| Infrastructure Condition Assessment Program (ICAP) Services |
| 3.1.1 |
| Inventory Management |
| 3.1.2 |
| Condition Assessment (Dynamic) |
1502000 – Facility Investment
| 1.1 |
| Concept of Operations |
| 2 |
| Management and Administration |
| 2.1 |
| Definitions and Acronyms |
| 2.2.1 |
| Certification, Training, and Licensing |
| 2.3.1 |
| Workmanship and Material Standards |
| 2.3.2 |
| Historical Preservation |
| 2.4 |
| References and Technical Documents |
| 3.1.1 |
| Emergency Service Orders |
| 3.1.2 |
| Routine Service Orders |
| 3.2 |
| Preventive Maintenance (PM) Program |
| 3.2.1 |
| Weight Handling Equipment (WHE) |
| 3.2.2 |
| Crane and Railroad Trackage |
| 3.2.3 |
| Entertainment Hoists |
| 3.3 |
| Inspection, Testing, and Certification Program |
| 3.3.1 |
| Weight Handling Equipment (WHE) |
| 3.3.2 |
| Crane and Railroad Trackage |
| 3.3.3 |
| Entertainment Hoists |
1700000 – Transportation
| 1.1 |
| Concept of Operations |
| 2 |
| Management and Administration |
| 2.1 |
| Definitions and Acronyms |
| 2.2.1 |
| Certification, Training, and Licensing |
| 2.5 |
| Audits and Inspections |
| 2.8 |
| Major Repairs (Non-Recurring) |
| 2.9 |
| References and Technical Documents |
| 3.1.1 |
| Emergency Service Orders |
| 3.1.2 |
| Routine Service Orders |
| 3.3 |
| Inspection and Load Test Certification of WHE, MHE |
| 4.1 |
| Full Mobile Crane Services |
| 4.1.1 |
| Cranes, 10-120 tons |
| 4.1.2 |
| Crane, 121-180 tons |
| 4.1.3 |
| Crane, 181-240 tons |
| 4.1.4 |
| Crane, 241-350 tons |
| 4.1.5 |
| Crane, 351-550 tons |
| 4.1.6 |
| Mobile Crane Service Operator(Over Time Labor) Annex 1700000, Sections 4.1.1, 4.1.2, 4.1.3, 4.1.4 and 4.1.5 |
| 4.1.7 |
| Non Destructive Testing (NDT) for Hooks and Nuts Assembly Cranes, CAT 1, 2 and 3 |
0100000 – General Information
| Spec Item |
| Title |
| Description |
| 1.1 |
| Outline of Services |
| Except where otherwise stated, the Contractor shall furnish all labor, supervision, management, tools, materials, equipment, facilities, transportation, incidental engineering, and other items necessary to provide the services outlined below and described in this Performance Work Statement (PWS) at NSA Washington, NAS Patuxent River, NSA Annapolis, NSA Bethesda, NSA South Potomac, Joint Base Anacostia-Bolling and Marine Corps Base Quantico, VA. |
Under an Indefinite Delivery Indefinite Quantity type, performance-based contract that is comprised of both Recurring Work and Non-Recurring Work Items.
The PWS is organized into annexes. Annex 1 is "General Information". Annex 2 contains the on-site project management and administration requirements. Annexes 3 through 18 contain the technical requirements. The annex numbers are identified as 1 through 18 in the description column, but the full expanded annex numbers include seven digits (e.g., Annex 1 expanded number is 0100000 as shown in the header row at the top of this page).
The Following Annexes apply to this contract:
Annex 1 General Information
Annex 2 Management and Administration
Annex 15 Facilities Support
SubAnnex 1501000
SubAnnex 1502000
Annex 17 Base Support Vehicles and Equipment
| 1.2 |
| Project Location |
| The work shall be performed, but not limited to, the following locations and could vary from location to location: |
Public Works Department, Washington, Washington Navy Yard, D.C.
· Naval Facilities Engineering Command (NAVFAC), Washington, Washington, D.C. - Utilities
· Naval Research Laboratory, Washington D.C.
· Naval Observatory, Washington, D. C. (Astronomy Laboratory)
· Naval Surface Warfare Center (NSWC), Carderock, MD Public Works Department, Annapolis, MD
· U. S. Naval Academy, Annapolis, MD
ROICC Quantico, Quantico Marine Base, Quantico, VA
· Marine Corps Air Facility (MCAF/HMX-1)
· Marine Corps Base, Quantico (MCB) Public Works Department, Bethesda, Bethesda, MD
· Uniformed Services University Health Sciences (USUHS)
· NAVFAC Utilities
Public Works Department, Joint Base Anacostia Bolling (JBAB), Washington, D. C.
· NAVFAC Utilities
· Washington DC, National Guard
Public Works Department South Potomac, Indian Head, MD
Public Works Department South Potomac, Dahlgren, VA
Public Works Department, Patuxent River, MD
| 1.3 |
| Acquisition of Additional Work |
| The Government reserves the right to acquire additional Material Handling Equipment/Weight Handling Equipment at additional locations in addition to the services and locations identified in the recurring work requirements of this contract. Additional services will be incorporated into the contract in accordance with the CHANGES clause, SECTION I or ordered under the indefinite delivery indefinite quantity provisions of the contract. Items of work not covered by this contract but within the general intent are considered in the scope of this contract. |
| 1.4 |
| Background Information |
| The title of this procurement is “Regional Crane Contract.” The Contractor provides facility investment services to major activities located in the National Capital Region. The combination of high-level clients, mission critical facilities and geographic dispersion of work sites creates a challenging environment. Note that NAVFAC places great emphasis on a robust safety and quality work management processes. |
| 1.5 |
| Verification of Workload and Conditions |
| Throughout the PWS, the workload data is generally referred to as being located in Section J. Section J provides data such as inventories, maps, floor plans, and tables to represent the type, quantity and location of services to be provided. However, offerors are encouraged to visit the project site during the site visit for offerors and to visit the technical library during posted hours as part of its due diligence to assess the nature of work and conditions under which work is to be performed. |
| 1.6 |
| Climate Patterns |
| In general, the Washington, DC area is known for its hot, humid summers, pleasant springs and autumns, and mild winters with seasonal snowfall averaging just over 17 inches. Average annual rainfall is about 40 inches. Heavy rain and thunderstorms can occur from Spring through Autumn. Extreme weather such as tornadoes and passing hurricanes (or hurricane remnants) can occur. While Washington's weather is highly seasonal with extreme variations between summer and winter, it has been known to be unpredictable at times. |
| 1.7 |
| Related Information |
| There are four types of Related Information that can be found in the Description and Related Information columns of the specification as follows: |
Informational Notes as used throughout this PWS provides additional information to offerors to be used in developing a thorough understanding of the work to be performed in this contract. Any block of text marked “Informational Notes” throughout Annexes 1 through 18 is subject to this disclaimer. Offerors may not rely upon the "Informational Notes" as material representations of the Government. Information provided in "Informational Notes" does not create a contractual requirement on either party to this contract.
Clarifying Information describes client expectations in a more detailed manner than the Performance Objective and Performance standard alone.
Constraining Information describes limitations to the work performed to meet the Performance Objective and Performance Standard.
Requirement Information further describes client requirements associated with each Performance Objective.
| 1.8 |
| Navy Approach to Service Contracting |
| The Department of Navy (DoN) spends over $1 billion in annual obligations to meet global requirements for facility operations and maintenance provided through Facility Support Contracts (FSC) and additional billions to provide other base operations support services (OBOS). The Head of the Contracting Activity (HCA) of the Naval Facilities Engineering Command (NAVFAC) has focused increased attention on re-engineering FSC contracts in response to customer and industry feedback, budget constraints, and the impact of a variety of contracting, program management and financial management regulations. The Navy also supports the following principles: |
| 1.8.1 |
| Partnering Philosophy |
| The first principle is that the Navy views its contractors as partners and not just abstract service providers. The Navy wants its contractors to succeed because partners' success drives the Navy's successful mission completion. Within the bounds of acquisition policy the Navy intends to work to find solutions that will be beneficial to both the Government and its partners. |
| 1.8.2 |
| Contractor's Knowledge |
| The second principle is that the Navy will receive insightful management from its contractors. This management will include the knowledge, skills, authority and willingness to use contractor resources to find better ways of serving Navy clients’ strategic and operational goals and objectives. The Navy's use of performance-based objectives evidences this principle. Although performance work statements will typically contain several levels of performance assessment, the Navy wants its contractors to exercise maximum discretion within bounds of prudent risk management to adjust processes and resources needed to reach specified objectives at the highest performance level. |
| 1.8.3 |
| Industry Best Practices |
| The third principle is that the Navy will adopt industry best commercial practices and maintain state-of-the-art service delivery. It is the Navy's and contractor's responsibility as partners to reach this goal. To that end, the Navy's emphasis will be in evaluating performance objectives (end results). |
| 1.9 |
| Standard Template |
| Key to implementing a programmatic approach is using a standard template that ensures Navy-wide consistency yet affords appropriate tailoring to meet local needs. This contract conforms to the standard template and has been tailored for this solicitation. NAVFAC intends to use this template-based approach for future service contracts. Offerors should develop an understanding of the template as part of performing due diligence in reaching an understanding of the Navy’s requirements and expectations. |
The standard template contains 18 standard annexes. Annex 1 will always contain information that is relevant to the entire scope of the contract. Annex 2 contains on-site project management and administration requirements that are relevant to the entire scope of the contract. Annexes 3 through 18 contain the technical information and requirements peculiar to that technical annex. Within each technical annex, the organization of information and requirements are also standardized. Specification item 1 will always contain General Information. Specification item 2 will always contain the management and administrative requirements. Specification item 3 will always contain the Recurring Work requirements. Specification item 4 will always contain the Non-recurring Work requirements. Requirements and standards for higher level specification items apply to all subordinate specification items, e.g., Specification Item 3 standards apply to all recurring work specification items. Specification Item 3.1 is applicable to all 3.1 subordinate specification items. Specification Items 3.2 and 3.3 are not considered subordinate to 3.1. All costs associated with Annexes 1 and 2 and Specification items 1 and 2 must be priced and distributed within Specification Item 3 of Annexes 3 through 18.
| 1.10 |
| Navy PBSA Approach |
| The Navy’s approach to performance-based service acquisition (PBSA) includes four component parts which are 1) performance outcomes, 2) measurable standards, 3) consideration of incentives, and 4) performance assessment plan. |
| 1.11 |
| Technical Proposal Certification |
| The Contractor warrants that its proposal incorporated herein by reference will meet or exceed the performance objectives set forth in this contract. |
0200000 - Management and Administration
| Spec Item |
| Title |
| Description |
| 2 |
| Management and Administration |
| 2.1 |
| Definitions and Acronyms |
| Definitions and Acronyms are listed in J-0200000-01. |
| 2.2.1 |
| Government Regular Working Hours |
| The Government's regular working hours are from 0700-1630, five days per week, Monday through Friday, except observed Federal holidays. Exceptions to the regular hours of operation are detailed in subsequent sections of this PWS. Work in certain annexes or sub-annexes require Contractor continuous operations, 24 hours a day, every day of the year including holidays. The performance of other work requirements shall be accomplished within the Government’s regular working hours unless the specific work requirement specified herein necessitates otherwise. Any other work outside Government regular working hours requires prior KO approval. |
| 2.2.1.1 |
| Observed Federal Holidays |
| The Government observes the following holidays: New Year’s Day, Martin Luther King Jr.’s Birthday, President’s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans’ Day, Thanksgiving Day, and Christmas Day. |
| 2.2.1.2 |
| Restriction to Contractor Working Hours |
| If the Contractor wishes to work outside of the Government's regular working hours for the Contractor’s convenience, the Contractor shall submit a written Request to Work Outside Government’s Regular Working Hours per Section F. Excludes work to be performed during specified hours. |
| 2.2.2 |
| Wage Determinations |
| Refer to J-0200000-02 for wage determinations and decisions. |
Offerors should independently confirm these rates are actually sufficient to attract qualified employees in the Washington DC area.
| 2.2.3 |
| Requirements Hierarchy |
| Requirements or definitions specified in each spec item of this contract apply to subordinate paragraphs. For example, requirements shown in spec item 3.1 would apply to spec items 3.1.1, 3.1.2, 3.1.2.1 and so on. |
Likewise, Performance Standards specified at a lower digit level (i.e. spec item 3.1.1, 3.1.2, 3.1.2.1) apply when performance is assessed at a higher tier (i.e., spec item 3.1) based on the composite work requirements.
| 2.3 |
| General Administrative Requirements |
| 2.3.1 |
| Required Conferences and Meetings |
| The Contractor may be required to attend administrative and coordination meetings. The Contractor shall meet with the Government's representative as required per the location throughout the life of the contract. A mutual effort will be made to resolve all problems identified. The written minutes of these meetings shall be prepared by the Contractor and signed by the Government. |
| 2.3.2 |
| Training for Maintenance and Operation of New and Replacement Systems and Equipment |
| When construction, renovation, or repair work is performed by means other than this contract, the Contractor shall attend Government provided training, as applicable, for maintenance and operation of new and replacement systems and equipment at no additional cost to the Government. |
| 2.3.3 |
| Partnering |
| To increase the likelihood of successful performance of this contract, the Government requires cohesive partnerships with its Contractors and subcontractors. Key stakeholders, including the supported commands who will receive services, principal individuals from NAVFAC, the performance assessment team, and representative(s) of the installation(s) will be invited to participate in the partnering process. Key members of the prime and subcontractors teams, including senior management personnel must participate. The partnership will draw on the strength of each organization in an effort to achieve quality contract services done right the first time, within the contract price, as scheduled, and without any safety mishaps. |
Partnering should accomplish three goals:
- The first goal is to develop a cohesive team with common purpose, commitment and established communication processes.
- The second goal of partnering is contract specific, identifying risks and opportunities for the team to address.
- The third goal is to sustain the Partnership throughout the contract by identifying and addressing issues that affect the Partnership.
| 2.3.3.1 |
| Informal Partnering |
| The Contracting Officer shall organize the initial Partnering Meeting with key personnel of the project team, including Contractor's personnel and Government personnel. The initial session will be scheduled concurrent with the Pre-Performance Conference and held no later than 30 days after award and will be held at a Government provided facility as designated by the KO. |
The Initial Informal Partnering Session will be conducted and facilitated using electronic media (a video and accompanying forms) provided by Contracting Officer. The senior Government stakeholder present will lead the meeting, however, the Contractor’s PM or senior representative is encouraged to participate as co-lead.
The Partners will determine the frequency of the follow-on sessions.
| 2.3.3.2 |
| Contract Partnering Administration |
| Upon award, the ACO will contact the Contractor, supported command(s), Region, and Installation(s) stakeholders, and the performance assessment team to discuss implementation of partnering. A partnership agreement, The Charter, should be in place as early as possible so issues arising, even before work begins, can be resolved using the issues resolution process. Replacement of Core Management Team members (stakeholders who attended the initial session and manage the contract work day-to-day) is discouraged since it will disrupt the synergy that has been developed. If replacement of a team member proves to be unavoidable, a follow-on partnering session must be held to officially turn the responsibilities of the position over to the new member. |
The Core Management Team consisting of the attendees below must be present during the initial and all follow-on partnering sessions. These are the core mandatory attendees. Other stakeholders may attend if they desire or as recommended by the partners.
| 2.3.3.3 |
| Contract Partnering Session Attendees |
The Contractor shall bring the necessary personnel to successfully partner on this contract. Asterisk indicates mandatory personnel.
President/Vice President
* Project Manager
* Quality Manager
Site Safety and Health Officer
| 2.3.4 |
| Permits and Licenses |
| The Contractor shall obtain all required permits, licenses, and authorizations to perform work under this contract and comply with all the applicable Federal, state and local laws and regulations. The Contractor shall submit copies of Permits and Licenses per Section F. |
| 2.3.5 |
| Insurance |
| The Contractor shall submit a Certificate of Insurance per Section F as evidence of the existence of the following insurance coverage in amounts not less than the amounts specified below in accordance with the FAR Clause 52.228-5, INSURANCE – WORK ON A GOVERNMENT INSTALLATION. This insurance must be maintained during the performance period. |
| 2.3.5.1 |
| Certificate of Insurance |
| The Certificate of Insurance shall provide for at least 30 calendar days written notice to the KO by the insurance company prior to cancellation or material change in policy coverage. Other requirements and information are contained in the aforementioned insurance clause. |
| 2.3.5.2 |
| Minimum Insurance Amounts |
| The Contractor shall procure and maintain, during the entire period of performance under this contract, the following minimum insurance coverage: |
Comprehensive General Liability: $500,000 per occurrence
Automobile Liability: $200,000 per person, $500,000 per occurrence, $20,000 per occurrence for property damage
Workmen's Compensation: As required by Federal and state worker's compensation and occupational disease statutes
Employer's Liability coverage: $100,000, except in states where worker's compensation may not be written by private carriers
Other as required by state law
| 2.3.6 |
| Protection of Government Property |
| During execution of the work, the Contractor shall protect Government property. The Contractor shall return areas damaged as a result of negligence under this contract to their original condition at no cost to the Government. |
| 2.3.7 |
| Government Information Technology (IT) System |
| Ensure local IT system rates and policies are incorporated. Additional information about NMCI may be obtained at http://www.eds.com/nmci. |
| 2.3.8 |
| Directives, Instructions, and References |
| Department of Defense (DoD), Secretary of the Navy (SECNAV), Chief of Naval Operations (OPNAV), and other applicable Directives, Instructions, and References are listed in J-0200000-03. The Contractor shall comply with the most current version of directives, instructions, and references including versions published during the term of the contract. |
Ensure proper references to laws, regulations, executive orders, base-wide instructions, standards, and other applicable references are included throughout the PWS.
| 2.3.9 |
| Invoicing Procedures |
| Refer to Section G for invoicing instructions. |
| 2.3.10 |
| Forms |
| Forms referenced in this Annex, e.g. accident reporting, and damage reporting are included among the Forms in J-0200000-05. |
| 2.4 |
| Government-Furnished Property, Materials and Services |
| In accordance with FAR 52.245, GOVERNMENT PROPERTY and NAVFAC Clause 5252.245-9300, GOVERNMENT-FURNISHED PROPERTY, MATERIALS AND SERVICES, and the following paragraphs, the Government will furnish or make available to the Contractor certain Government-owned facilities, utilities, materials, equipment and services for use in connection with this contract as stated below. |
| 2.4.1 |
| Government-Furnished Facilities (GFF) |
| None. |
| 2.4.2 |
| Government-Furnished Utilities |
| The Government will furnish water and electricity at existing outlets required for the work to be performed under the contract at no cost to the Contractor. Information concerning the location of existing outlets may be secured from the KO. The Contractor shall provide and maintain, at its expense, the necessary service lines from the existing Government outlets to the work site. Provide and maintain backflow prevention devices on connections to domestic water lines and electrical transformer provisions on connections to electric lines. Meet all Federal, State, local, and installation codes and regulations for backflow prevention devices and electrical transformer provisions. Services required by the Contractor, for which there are no available Government outlets, shall be provided by the Contractor at no cost to the Government. |
| 2.4.3 |
| Government-Furnished Materials (GFM) |
| None. |
| 2.4.4 |
| Government-Furnished Equipment (GFE) |
| Government-furnished equipment includes Government equipment taken into the custody by the Contractor for repair when the unit acquisition cost of the equipment exceeds the simplified acquisition threshold as defined in FAR 2.101. Individual components of Government equipment within larger systems contracted for repair or maintenance on a Government installation are considered units for purpose of this section only. |
| 2.4.5 |
| Government-Furnished Services (GFS) |
| None. |
| 2.5 |
| Contractor-Furnished Items |
| Except for items identified as Government Furnished, the Contractor shall provide all equipment, materials, parts, supplies, components, and facilities to perform the requirements of this contract. The KO may inspect Contractor-furnished items for adequacy and compliance with contract requirements. Inadequate or unsafe items shall be removed and replaced by the Contractor at no cost to the Government. Materials containing asbestos, lead, and polychlorinated biphenyls (PCBs) shall not be brought onsite. Energy efficient tools and equipment shall be used when available. The KO may at any time require Samples, Material Safety Data Sheets (MSDS) or Manufacturer’s Data Cut Sheets of Materials used in this contract. |
| 2.6 |
| Management |
| The Contractor shall manage the total work effort associated with the services required herein to meet the performance objectives and standards. Such management includes but is not limited to planning, scheduling, cost accounting, report preparation, establishing and maintaining records, and quality assurance. The Contractor shall provide a staff with the necessary management expertise to ensure performance objectives and standards are met. |
| 2.6.1 |
| Work Reception |
| The Contractor shall provide the capability to receive, prioritize, correspond, and respond to trouble/service calls and task orders during Government regular working hours and provide a point of contact at a local or toll free number who can perform the above function during other than Government regular working hours. |
| 2.6.2 |
| Work Control |
| The Contractor shall implement all necessary work control procedures to ensure timely accomplishment of work requirements, as well as to permit tracking and reporting of work in progress. The Contractor shall plan and schedule work to assure material, labor, and equipment are available to complete work requirements within the specified time limits and in conformance with the quality standards established herein. Verbal scheduling and work status updates shall be provided when requested by the KO. A status update of any item of work must be provided within two hours of the inquiry during regular working hours, and by 0800 the following work day for inquiries after regular working hours. |
| 2.6.3 |
| Work Schedule |
| The Contractor's work shall not interfere with normal Government business. In those cases where some interference is unavoidable, the Contractor shall minimize the impact and effects of the interference. The Contractor shall provide advance access of all of its work schedules to the Government. The Contractor shall notify the KO of any difficulty in scheduling work due to Government controls. |
| 2.6.4 |
| Deliverables |
| Records and reports are specified in Section C and listed as deliverables in Section F. The Contractor shall submit accurate and complete documents within the required timeframes as specified in Section F. Since there are multiple Public Works Departments (PWDs) in this Regional contract, the Contractor shall send electronic submittals that are PWD-specific and not combined with other PWDs submittals. |
Government acceptance of deliverables will not relieve the Contractor of the responsibility for any error or omission which may exist in the deliverable, as the Contractor is responsible for all requirements of this contract.
The Contractor shall send all submittals per Section F to the following email:
NAVFAC_REG_CRANE@navy.mil with the appropriate title in the subject line of the email. All correspondence shall start with the subject: PWD Location, Annex, Spec Item, and Title.
Example: JBAB - 1502000/3.2, Preventive Maintenance Program Plan.
| 2.6.5 |
| Service Interruptions |
| If any utilities or other services must be discontinued (even temporarily) due to scheduled contract work, the Contractor shall notify the KO, COR, affected tenants, and customers in accordance with local procedures. If the discontinued service is due to an emergency breakdown the Contractor shall notify the KO, COR, affected tenants and customers as soon as practicable. The Contractor shall investigate all unplanned utility outages or significant equipment failures related to the Contractor’s operations. The Contractor shall submit a report of cause, corrective action taken/to be taken, timeframe in which correction will occur, and future preventive measures to the KO within 24 hours of occurrence. In cases that complete |
Information is unavailable, the Contractor shall provide the initial report within the timeframe indicated above, and provide complete follow-up information as soon as practical based on the criticality of the systems or structures impacted.
| 2.6.6 |
| NAVFAC MAXIMO |
| Work order, asset, specification, and condition assessment data created by the Contractor is recorded in NAVFAC MAXIMO for all work performed in 1501000 Facility Management, 1502000 Facility Investment, and Annex 1700000 BSVE. This spec item should be included for all FSC/BOS contracts above the SAP threshold at Navy PWDs per BMS B-24.8 Facility Support Contractor Data in NAVFAC MAXIMO. Consult with your local PWD FMD, UEM Director and BSVE Director or FEC FM&S PLC, UEM PLC, and BSVE PLC for further guidance. |
The information and format for data submission provided in Section J supports long term asset management and facilitates transfer to NAVFAC MAXIMO. These requirements and data format are managed by the FM&S Product Line at the NAVFAC HQ level.
MAXIMO is the Computerized Maintenance Management System (CMMS) used by the Government for work order history, asset management, and condition assessment. The Contractor shall provide all required data for NAVFAC MAXIMO as identified below:
| 2.6.6.1 |
| MAXIMO Data |
| Required data fields for all work performed and the process for submitting the specified information for NAVFAC MAXIMO is indicated in J-0200000-07. |
The Service Provider, Asset, Specification, and Characteristic Meter Reading Interfaces are used for multiple processes by the Government and the format may be updated regularly. As part of the update the Contractor may be asked to modify the file to add/move columns in their submission. The Contractor also shall provide up to 10 extra data elements or columns with as many as 150 characters per element for the Government to define during contract performance at no additional cost to the Government. The Government will provide the Contractor 60 calendar day notice of modifications to the format.
| 2.6.6.2 |
| MAXIMO Method of Data Entry |
| The Contractor shall provide data for NAVFAC MAXIMO using the methods detailed below: |
DIRECT ENTRY: The Contractor shall manually enter required work order and condition assessment data directly into NAVFAC MAXIMO. The Contractor shall ensure all information is updated by the end of each workday for all work performed.
All Contractors who obtain authorized access will be granted entry only within the applicable NAVFAC MAXIMO screens necessary to enter work order, asset, specification, and condition assessment data. Contractors are only authorized to view, edit, report or otherwise access data related to their work. Any unauthorized attempt to do otherwise may be grounds for removal of access privileges. Contractors will be assigned a specific work center code for their work and shall utilize this code for all such data entry and retrieval.
If the Contractor does not have access to NAVFAC MAXIMO at contract start, work order and condition assessment data shall be submitted in a pipe delimited flat-file following the NAVFAC MAXIMO Data Reporting process described in J-0200000-07. Any failures in processing of the flat-file shall be corrected and resubmitted by the Contractor. In order to demonstrate the ability to properly format the flat-file, the Contractor shall provide a Sample Pipe Delimited Flat-file prior to contract performance per Section F.
GENERAL TYPES OF DATA:
WORK ORDER DATA: includes all necessary information for the documentation of all completed work orders, including, but not limited to, service orders, preventive maintenance (as performed under the PM program or as part of IMP), and work issued as non-recurring. Specific NAVFAC MAXIMO fields required for work order data are provided in
J-0200000-07.
ASSET DATA: includes the specific details necessary for proper identification and tracking of assets. Asset data must be updated for all completed work orders where an asset is repaired, replaced, installed, or otherwise affected. Specific NAVFAC MAXIMO fields required for asset data are provided in J-0200000-07. When replacing existing assets, the Contractor shall change the status of the current asset which will remove it from the maintenance plan and add the new asset. Contractors will assign asset naming per J-0200000-07.
CONDITION ASSESSMENT DATA: includes all necessary information for the accurate condition rating of all assets in support of the Infrastructure Condition Assessment Program (ICAP). Specific NAVFAC MAXIMO fields required for condition assessment data are provided in
J-0200000-07.
| 2.6.6.3 |
| MAXIMO Access |
| The process for obtaining access and establishing MAXIMO accounts are detailed in the NAVFAC MAXIMO System Access Procedures provided in J-0200000-07. |
Once accounts have been established, MAXIMO can be accessed at https://maximo.navfac.navy.mil.
If a workstation is provided to the Contractor, all equipment needs to be included within the list of Government Furnished Property.
The Contractor shall provide all necessary computer equipment and Internet Service Provider (ISP) accounts to access MAXIMO for Direct Entry of required data.
Information Systems Access: If access to NAVY Information Systems (Computer account) is required, contractor personnel must complete Cyber Security Awareness Training and sign a Systems Authorization Access Request Navy (SAAR-N). The SAAR-N is a user agreement between the Navy and individual user.
Information Systems users must agree to the following STANDARD MANDATORY NOTICE AND CONSENT PROVISION security requirements below and sign the SAAR-N to gain an active account to NAVY Information Systems. Refer to 2.8.8 for additional security information:
STANDARD MANDATORY NOTICE AND CONSENT PROVISION:
By signing this document, you acknowledge and consent that when you access Department of Defense (DoD) information systems:
- You are accessing a U.S. Government (USG) information system (IS) (which includes any device attached to this information system) that is provided for U.S. Government-authorized use only.
- You consent to the following conditions:
· The U.S. Government routinely intercepts and monitors communications on this information system for purposes including, but not limited to, penetration testing, communications security, (COMSEC) monitoring, network operations and defense, personnel misconduct (PM), law enforcement (LE) and counterintelligence (CI) investigations.
· At any time, the U.S. Government may inspect and seize data stored on this information system.
· Communications using, or data stored on, this information system are not private, are subject to routine monitoring, interception and search, and may be disclosed or used for any U.S. Government-authorized purpose.
· This information system includes security measures (e.g., authentication and access controls) to protect U.S. Government interests—not for your personal benefit or privacy.
· Notwithstanding the above, using an information system does not constitute consent to personnel misconduct, law enforcement, or counterintelligence investigative searching or monitoring of the content of privileged communications or data (including work product) that are related to personal representation or services by attorneys, psychotherapists, or clergy, and their assistants. Under these circumstances, such communications and work product are private and confidential, as further explained below:
- Nothing in this User Agreement shall be interpreted to limit the user’s consent to, or in any other way restrict or affect, any U.S. Government actions for purposes of network administration, operation, protection, or defense, or for communications security. This includes all communications and data on an information system, regardless of any applicable privilege or confidentiality.
- The user consents to interception/capture and seizure of ALL communications and data for any authorized purpose (including personnel misconduct, law enforcement, or counterintelligence investigation). However, consent to interception/capture or seizure of communications and data is not consent to the use of privileged communications or data for personnel misconduct, law enforcement, or counterintelligence investigation against any party and does not negate any applicable privilege or confidentiality that otherwise applies.
- Whether any particular communication or data qualifies for the protection of a privilege, or is covered by a duty of confidentiality, is determined in accordance with established legal standards and DoD policy, Users are strongly encouraged to seek personal legal counsel on such matters prior to using an information system if the user intends to rely on the protections of a privilege or confidentiality.
- Users should take reasonable steps to identify such communications or data that the user asserts are protected by any such privilege or confidentiality. However, the user’s identification or assertion of a privilege or confidentiality is not sufficient to create such protection where none exists under established legal standards and DoD policy.
- A user’s failure to take reasonable steps to identify such communications or data as privileged or confidential does not waive the privilege or confidentiality if such protections otherwise exist under established legal standards and DoD policy. However, in such cases the U.S. Government is authorized to take reasonable actions to identify such communication or data as being subject to a privilege or confidentiality, and such actions do not negate any applicable privilege or confidentiality.
- These conditions preserve the confidentiality of the communication or data, and the legal protections regarding the use and disclosure of privileged information, and thus such communications and data are private and confidential. Further, the U.S. Government shall take all reasonable measures to protect the content of captured/seized privileged communications and data to ensure they are appropriately protected.
· In cases when the user has consented to content searching or monitoring of communications or data for personnel misconduct, law enforcement, or counterintelligence investigative searching, (i.e., for all communications and data other than privileged communications or data that are related to personal representation or services by attorneys, psychotherapists, or clergy, and their assistants), the U.S. Government may, solely at its discretion and in accordance with DoD policy, elect to apply a privilege or other restriction on the U.S. Government’s otherwise-authorized use or disclosure of such information.
· All of the above conditions apply regardless of whether the access or use of an information system includes the display of a Notice and Consent Banner (‘banner”). When a banner is used, the banner functions to remind the user of the condition that are set forth in this User Agreement regardless of whether the banner describes these conditions in full detail or provides a summary of such conditions, and regardless of whether the banner expressly references this User Agreement.
USER RESPONSIBILITIES:
I understand that to ensure the confidentiality, integrity, availability, and security of Navy Information Technology (IT) resources and information, when using those resources, I shall:
- Safeguard information and information systems from unauthorized or inadvertent modification, disclosure, destruction, or misuse.
- Protect Controlled Unclassified Information (CUI), to include Personally Identifiable Information (PII), and classified information to prevent unauthorized access, compromise, tampering, or exploitation of the information.
- Protect authenticators (e.g., Password and Personal Identification Numbers (PIN) required for logon authentication at the same classification as the highest classification of the information accessed.
- Protect authentication tokens (e.g., Common Access Card (CAC), Alternate Logon Token (ALT), Personal Identity Verification (PIV), National Security Systems (NSS) tokens, etc.) at all times. Authentication tokens shall not be left unattended at any time unless properly secured.
- Virus-check all information, programs, and other files prior to uploading onto any Navy IT resource.
- Report all security incidents including PII breaches immediately in accordance with applicable procedures.
- Access only that data, control information, software, hardware, and firmware for which I am authorized access by the cognizant Department of the Navy (DON) Commanding Officer, and have a need-to-know, have the appropriate security clearance. Assume only those roles and privileges for which I am authorized.
- Observe all policies and procedures governing the secure operation and authorized use of a Navy information system.
- Digitally sign and encrypt email in accordance with current policies.
- Employ sound operations security measures in accordance with DOD, DON, service and command directives.
Cyber Security Awareness Training can be taken on line at the following link:
DISA site training link: http://iase.disa.mil/eta/cyberchallenge/launchPage.htm
Make sure to take the “Department of Defense Version”.
NOTE: The DISA web-site *** does not record who completes the course *** an electronic or paper copy of the certificate must be accompany candidate at entry to contract services. Refer to spec item 2.8.8 for additional security information.
The Contractor shall provide a list of personnel requiring MAXIMO accounts per Section F.
| 2.6.6.4 |
| MAXIMO Training |
| The Government will provide or make available initial training on NAVFAC MAXIMO to Contractor personnel responsible for direct entry of work order, asset, specification, and condition assessment data. Additional training will be provided by the Government when there are significant changes to the NAVFAC MAXIMO software or data entry requirements. Training due to changeover of personnel will be the responsibility for the Contractor. The Contractor will be provided a general user guide, local instructions, and other materials by the Government as reference material for the use of NAVFAC MAXIMO. |
| 2.6.7 |
| Quality Management System (QMS) |
| The Contractor shall establish and maintain a complete QMS program in accordance with the provisions specified herein. The Contractor’s QMS program shall provide an effective and efficient means of identifying and correcting problems throughout the entire scope of operations. The Contractor's QMS program shall address: |
· Accurate documentation of work processes, procedures, and output measures.
· A systematic procedure for assessing compliance with performance objectives and standards.
· Accurate documentation of quality inspections and surveillance conducted throughout the execution of work.
· Assessment-driven corrective actions and process adjustments as appropriate in a timely manner.
| 2.6.7.1 |
| Quality Management (QM) Plan |
| The Contractor shall develop and submit a QM Plan per Section F. The QM Plan shall describe the QMS methodology and approaches used under this contract. If any changes are made during the period of performance, submit to the KO a revised QM Plan for acceptance. |
The Contractor’s QM Plan shall include, at a minimum, the following:
· Policy and objectives of Quality Management System (QMS)
· Quality organization
· List of personnel
· Responsibilities & lines of authority
· Training and qualifications
· Approach to assuring quality of services provided and conformance with performance objectives and standards
· Methods and procedures for effective planning, operation and control of processes and performance of work
· Procedures for inspection and surveillance of services
· Scheduling and performance of inspection and surveillance
· Measurement, data collection and analysis
· Corrective action, preventive action, and continuous improvement
· Oversight of subcontracted work
· Documentation and records management
· Communication with government (customers)
| 2.6.7.2 |
| Quality Inspection and Surveillance |
| The Contractor shall establish and maintain an inspection and surveillance system in accordance with the FAR Clause 52.246-4, INSPECTION OF SERVICES – FIXED PRICE, to ensure that the work performed conforms to the contract requirements. The Contractor shall document and maintain a file of all scheduled and performed inspections and surveillances, inspection and surveillance results, and dates and details of corrective and preventive actions. The quality inspection and surveillance file shall be the property of the Government and made available during the Government’s regular working hours. The file shall be turned over to the KO within five calendar days of termination of the contract. The Contractor shall provide the COR with electronic copies of all QC inspection results by 0900 the first working day following the inspection. |
modify that particular Job Plan accordingly to cover the repair.
| 2.6.7.3 |
| Quality Inspection and Surveillance Report |
| The Contractor shall submit a copy of the Contractor Quality Inspection and Surveillance Report per Section F. The Contractor Quality Inspection and Surveillance Report shall include a summary and results of the quality inspection and surveillance events performed and assessment-driven corrective actions and process adjustments during the previous month. The Government may adjust the frequency of the submittal based on the Contractor’s quality of performance. |
| 2.6.8 |
| Property Management Plan |
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