ACQR- 6122996 175T Spec Review Support Services.pdf

ACQR# 6122996

Section C - Descriptions and Specifications

DESCRIPTIONS AND SPECIFICATION

SECTION C:

1 Introduction The intent of this contract is to obtain professional services related to supporting Naval Facilities Engineering Systems Command - Navy Crane Center (NCC). The work performed will be predominantly within NCC’s Area of Responsibility (AOR) with all work within the Continental United States. The primary tasks anticipated under this contract include support of NCC Business Line products and services supporting for weight handling equipment belonging to the U.S. Government on naval installations.

1.1 Mission

The Navy Crane Center leads the Navy's shore activity weight handling program by establishing policy and providing engineering, acquisition, technical support, training and oversight for compliance to maintain readiness.

Our goal is to achieve safe and reliable weight handling equipment throughout the Navy.

1.2 Background

In September 1997, the Secretary of the Navy signed SECNAVINST 11260.2, Navy Weight Handling Program for Shore Activities. This established the Navy Crane Center as a direct component of NAVFAC and the cognizant activity responsible for standardizing and improving weight handling programs at Navy shore activities worldwide.

1.3 Statement of Work

This project consists of all work necessary to develop and provide a report evaluating the Navy 175-ton portal crane technical specification documents. It will also include an evaluation determining if a 10% basis of design should be utilized on future Navy portal crane procurements.

The project will consist of the following:

• Project kickoff meeting via Microsoft Teams

• Weekly status update via Microsoft Teams, data gathering (discord between the contractor and NCC for any additional required documentation)

• Evaluation of the data

• Performance of the evaluation

• Preparation of the initial report

• Incorporation of NCC questions and comments

• Preparation, delivery, and presentation of a final report to NCC during a final briefing and question and answer session at NCC, Portsmouth, VA.

1.3.1 Task 1: Kickoff /Weekly Meeting – Schedule a working-level session 1 week after contract award.

The meeting shall be via Microsoft Teams for introducing the contractor and stakeholders, introducing the details of the evaluation, and clarifying any issues with the Statement of Work. The meeting will also serve to outline the process for successful completion of the report. Weekly Microsoft Teams meetings will be scheduled and meeting minutes provided by the contractor.

1.3.2 Task 2: Data Collection – This task requires collecting or verifying applicable data of the Navy's 175-ton portal crane request for proposal (RFP) technical specification documents (e.g., prescriptive specifications, appendices, exhibits, sections, attachments, etc.) which are approximately 366 pages in total.

The initial list of documents are as follows:

• Specification [approximately 92 pages]

• Appendix A - Terminology [approximately 1 page]

• Appendix B - Site Specific Crane Requirements [approximately 7 pages]

• Appendix C - Norfolk Naval Shipyard (NNSY) Site Specific [approximately 10 pages]

• Appendix C - Pearl Harbor Naval Shipyard (PHNS) Site Specific [approximately 9 pages]

• Appendix C - Portsmouth Naval Shipyard (PNSY) Site Specific [approximately 16 pages]

• Appendix C - Puget Sound Naval Shipyard (PSNS) Site Specific [approximately 9 pages]

• Appendix D - Sample Shop Test Procedure [approximately 52 pages]

• Appendix E - Sample Field Test Procedure [approximately 52 pages]

• Appendix F - Control System [approximately 1 page]

• Appendix G - Cybersecurity Control System Inventory [approximately 1 page]

• Appendix H - Safety 175T-NAVSEA Enterprise Multi-Crane Acquisition [approximately 24 pages]

• Section H - Site Specific Requirements [approximately 31 pages]

• Exhibit A - Contracts Data Requirements List (CDRL) [approximately 37 pages]

• Exhibit B - Data Items Description (DID) [approximately 27 pages]

This task also includes reviewing and researching reference documents and interviewing internal stakeholders on the project and external stakeholders. The most up-to-date copy of each document with all amendments and modifications incorporated shall be provided. Previous revisions may be requested for data collection if required.

1.3.3 Task: Conduct Evaluation – Perform the evaluation required by the project scope using data collected during Task 2. The goal of this evaluation is to provide a comprehensive assessment with actionable recommendations that will improve competition, reduce costs, and maintain high-quality and safety standards. The evaluation shall at a minimum cover the major topics listed below.

1.3.3.1 Task: Technical Specifications Assessment – Perform a thorough analysis of the technical specification documents (e.g., prescriptive specifications, appendices, exhibits, sections, attachments, etc.). This includes, but is not limited to evaluating technical requirements and back checking references, codes and standards. Where conclusions or comments apply to one or more of the below tasks, the items should still be depicted in each of the reports associated with the tasks. For each item described in the associated reports, a potential impact shall be assigned.

Impacts for overall cost, time (time associated with design, fabrication and procurement of materials) and the potential impacts to operations and maintenance shall be listed as: None, Low, Medium, High, or Very High. The contractor shall provide a definition for their categorization of each level of impact.

1.3.3.1.1 Task: Industry Alignment – For each document in the Navy's 175-ton portal crane RFP (e.g., prescriptive specifications, appendices, exhibits, sections, attachments, etc.) provide a comprehensive report detailing where the Navy technical documents are not in-line with industry standards. For each occurrence where non-industry conformance is identified, provide suggested revisions to better align with industry standards and identify areas of potential changes without compromising safety and operational effectiveness. For sections that are considered in-line with industry standards, include in the report details where the Navy technical documents may be updated, innovated, improved or otherwise changed to meet or exceed current standards, practices and manufacturing capabilities. Annotate the impact of each item identified.

1.3.3.1.2 Task: Cost – For each document in the Navy's 175-ton portal crane RFP (e.g., prescriptive specifications, appendices, exhibits, sections, attachments, etc.) provide a comprehensive report detailing where the changes could be made in the technical documents resulting in potential cost-savings without compromising safety and operational effectiveness. Provide a comprehensive report detailing where the Navy technical documents may impact competition and bidder participation (e.g. a process is required to fabricate a component that only a limited number of manufacturers have the capability to perform). For each occurrence identified, provide suggested revisions to increase competition and bidder participation without compromising safety and operational effectiveness. Annotate the impact of each item identified.

1.3.3.1.3 Task: Performance & Prescriptive – For each document in the Navy's 175-ton portal crane RFP (e.g., prescriptive specifications, appendices, exhibits, sections, attachments, etc.) provide a comprehensive report detailing where the Navy technical documents are prescriptive in nature or performance in nature. Create a detailed report identifying whether the technical documents are prescriptive or performance based.

Provide feedback on whether any prescriptive sections or requirements should be changed to a performance-based approach, or vice versa, to better align with industry standards and support the overall specification. Clearly note the impact of each identified change.

1.3.4 Task: 10% Basis of Design – Based on industry feedback, the Navy intends on evaluating the use of a 10% basis of design for future portal crane procurements. The outcome of which is to: increase bidder participation, reduce possible ambiguities, clearly define the desired equipment, better align proposals to the Navy’s expectations and bring alignment to prospective offeror’s cost proposal. The objective of a 10% basis of design is to establish the conceptual framework, basic design parameters, and feasibility of the portal crane system, providing a foundation for further detailed design and development in subsequent phases.

1.3.4.1 Task: 10% Basis of Design Deliverables – After completing Section 1.3.3 and all associated sub-sections, assess the findings and decide what should be included in the 10% basis of design. Key elements to consider may include, but are not limited to:

• Preliminary design drawings and conceptual ideas

• System integration and basic layout

• General engineering calculations and load analysis

• Material and structural considerations

• Safety and regulatory compliance

This deliverable will serve as an early-stage design document outlining the fundamental aspects of the project.

1.3.4.2 Task: Evaluation – Following the completion of Section 1.3.4.1, evaluate the findings and provide a report detailing the net benefits and detriments of providing a 10% basis of design with a future portal crane procurement request for proposal (RFP).

Provide an estimated period of performance to conduct a 10% basis of design. Conclude with a recommendation of whether the Navy Crane Center should or should not provide a 10% basis of design on future procurements.

1.3.5 Task: Initial Report – Provide a written report that includes a narrative of the overall approach, a summary of conclusions, cost-saving opportunities, and strategies for enhancing competition. This initial report shall include all of the findings from the tasks listed in sections 1.3 through 1.3.4.2. Present the report in a formal meeting, highlighting key recommendations and adjustments needed for the technical specification document package.

1.3.6 Task: Q&A and Comment Resolution Session – Facilitate discussion of initial report findings and Government comments and conduct question and answer session. This event shall be eight (8) hours in duration total with approximately one hour dedicated to each major topic. The (8) hours shall occur over a minimum of two, but no greater than four total meetings and be conducted via MS Teams.

1.3.7 Task: Final Report – Develop the final report, incorporating resolved issues and comments from the initial report in Task 5.

1.3.8 Task: Report Presentation – Present final report results to stakeholders during a one-day event at NCC, Norfolk Naval Shipyard, Portsmouth, VA. The presentation will be to management personnel with no engineering or contracting knowledge, and those with contracting and engineering knowledge with advanced degrees. Conduct question and answer session.

1.4: Project Milestones

The following table includes the completion milestones:

Elements Complete Weeks after Award / NTPs

Task 1- Kickoff meeting (1 week) 1 week Task 2 – Data Collection (1 week) 2 weeks

Task 3 – Conduct review and evaluation as noted in project scope (10 weeks)

13 weeks

Task 4 – Initial Report (4 weeks) 17 weeks Government Review/Comments (2 weeks) 19 weeks Task 5 – Q&A and Comment Resolution

Session (2 weeks) 21 weeks

Task 6 – Final Report (2 weeks) 23 weeks Task 7 – Evaluation Presentation and

Q&A (2 week) 25 weeks