Sources_Sought_Area_Wide_EDR_REVIEWED.pdf

SOURCES SOUGHT NOTICE

GENERAL INFORMATION

SUBJECT: Dentrix Enterprise, Electronic Dental Record (EDR) Services and Support

SVC/NAICS CODE: H965/513210 Software Publishers

POINT OF CONTACT: Aminata Bah at Aminata.Bah@ihs.gov

PLACE OF PERFORMANCE (DELIVERY ADDRESS): See Performance Work Statement

RESPONSE DATE/TIME: 12 November 2026, 5:00PM MST

BUY INDIAN ACT

The Government is conducting market research to determine the availability of qualified sources capable of providing the required Dentrix Enterprise EDR services and support. This notice seeks information to determine whether there is a reasonable expectation of receiving offers from two or more responsible Indian Small Business Economic Enterprises (ISBEEs) capable of meeting the requirement at fair market prices. If market research does not support competition Among ISBEEs, the Government will assess the availability of competition among Indian Economic Enterprises (IEEs). The results will inform the acquisition strategy, subject to applicable Buy Indian Act requirements and required determinations and approvals.

DESCRIPTION OF REQUIREMENT

Commercial Services, Software, See Attachment 1 – Dentrix Enterprise, Electronic Dental Record (EDR) Services and Support.

INTERESTED PARTIES

THIS IS A SOURCES SOUGHT NOTICE ONLY; IT IS NOT A REQUEST FOR QUOTE, RATHER MARKET RESEARCH TO

DETERMINE COMPLIANCE WITH THE BUY INDIAN ACT AND DETERMINATION OF SET-ASIDE.

All interested firms who can meet the requirements stated above should respond, in writing, INCLUDING ALL THE

FOLLOWING:

1.Company name.

2. Point of contact (name/title/telephone number/e-mail address).

3. SAM Unique Entity Identifier Number.

4. Indication of which business category (IEE or ISBEE) for which the organization qualifies.

5. A capability statement that addresses the organization’s qualifications and ability to provide the required services as described in attachment 1 – Performance Work Statement.

6. Information regarding your firm's standard commercial pricing practices, including current annual subscription and support pricing, pricing methodology, historical price adjustments over the past three to five years, factors and methodology used to establish future price increases, advance notification of pricing changes, available price-protection options or renewal caps, and any government, federal agency, or volume-based pricing arrangements or discounts applicable to supporting multiple Service Units under an area-wide acquisition.

7. Documentation from manufacturer (i.e., correspondence from manufacturer) of your firm being an authorized distributor for Dentrix Enterprise services. The documentation should specifically substantiate your authorization to provide the Dentrix Enterprise annual support/subscription renewals, software updates and releases, and ongoing technical support required by the Indian Health Service (IHS). See Attachment 3: Gray Market Prevention Language.

Additionally, IHS must conduct market research to determine whether there is a reasonable expectation of receiving competitive offers from two or more ISBEEs and, when appropriate, IEEs, in accordance with HHSAR 326.7103-1

To identify and support responsible IEE/ISBEE(s) and prevent circumvention or abuse of the Buy Indian Act, interested, qualified, vendors must provide the following:

Representation must be made on the designated IHS Indian Economic Enterprise Representation form

(attached) through which the offeror will self-certify eligibility; and, Identify the Federally Recognized Indian Tribe or Alaska Native Corporation upon which the offeror relies for its

IEE status.

Interested firms are reminded that in accordance with RFO FAR 4.203, prospective contractors shall complete electronic annual representations and certifications in conjunction with RFO FAR 4.203-1,2 and are required to be registered in the

Systems for Award Management (SAM) at the time an offer or quotation is submitted in order to comply with the annual representations and certifications requirements. The Government will use responses to this notice to make an appropriate acquisition decision. This is the only notice: no other copies of this notice will be provided.

Attachment 1: Performance Work Statement

Attachment 2: IHS Indian Economic Enterprise Representation form.

Attachment 3: Gray Market and Counterfeit Items