ACQ-IHS-2026-U-00631.docx

DEPARTMENT OF HEALTH AND HUMAN SERVICES · INDIAN HEALTH SERVICE

Phoenix Indian Medical Center (PIMC) — 4212 North 16th Street, Phoenix, AZ 85016

COMBINED SYNOPSIS / SOLICITATION

Commercial products · FAR Part 12 (Revolutionary FAR Overhaul) Indian Small Business Economic Enterprise (ISBEE) Set-Aside

1. INTRODUCTION

This is a combined synopsis/solicitation for commercial products prepared in accordance with FAR part 12, using the combined synopsis/solicitation format at FAR 12.202(b), as revised under the Revolutionary FAR Overhaul (Executive Order 14275) and the implementing HHS/IHS class deviation, and the simplified procedures for commercial products and commercial services at FAR 12.201-1. This announcement constitutes the only solicitation; quotations are requested and a separate written solicitation will not be issued. Solicitation number ACQ-IHS-2026-U-00631 is issued as a Request for Quotation (RFQ) for Dental Handpieces. This acquisition is conducted under the Buy Indian Act (25 U.S.C. 47) and HHSAR Subpart 326.6. The associated NAICS code is 339114 — Dental Equipment and Supplies Manufacturing (size standard 750 employees).

RFO note: FAR 52.212-3 and 52.212-5 are removed. Representations and certifications are obtained through the offeror’s active SAM.gov registration; required clauses are drawn from the FAR 12.205 clause tables.

2. SET-ASIDE DETERMINATION

This requirement is an Indian Small Business Economic Enterprise (ISBEE) Set-Aside under HHSAR 326.603-1(c); 326.604-2. The offeror must qualify under the notice provision (352.226-4) below.

3. DESCRIPTION OF REQUIREMENT

Procurement of STAR Dental handpieces. This procurement is for NEW Equipment ONLY; no remanufactured or "gray market" items. Vendor shall be an Original Equipment Manufacturer (OEM authorized dealer, authorized distributor or authorized reseller for the proposed equipment/system such that OEM warranty and service are provided and maintained by the OEM. All, warranty and service associated with the equipment shall be in accordance with the OEM terms and conditions. All Equipment must be covered by the manufacturer's warranty. The quote MUST include a copy of the authorized distributor letter from the manufacturer to verify that the vendor is an authorized distributor of the products being quoted; failure to provide evidence of this may result in your proposal not being further considered.

4. DELIVERY, PLACE(S) OF PERFORMANCE, AND PERIOD

Place of performance / delivery: Phoenix Indian Medical Center (PIMC), 4212 North 16th Street, Phoenix, AZ 85016.

Period of performance / required delivery: Delivery within 30 Days ARO.

F.O.B. point: Destination.

Inspection and acceptance: as provided in the clause at FAR 52.212-4, Contract Terms and Conditions—Commercial Products and Commercial Services.

5. EVALUATION METHODS

The Government will evaluate quotations and make award using the method below. This language constitutes the tailored fill-in for FAR 52.212-2, Evaluation—Commercial Products and Commercial Services (RFO 12.205(a)(2)), and includes all evaluation factors and criteria for award.

Evaluation. Award will be made on a Lowest Price Technically Acceptable (LPTA) basis to the responsible quoter whose conforming quotation is rated technically acceptable and offers the lowest evaluated price determined fair and reasonable. The following factor(s) will be evaluated on an acceptable/unacceptable basis: Technical Capability; Past Performance. No credit will be given for exceeding the acceptability standards. A quotation rated unacceptable on any factor is ineligible for award. The Government may make award without communications.

Past Performance. The Government will evaluate the quoter's recent and relevant past performance as an indicator of its ability to perform this requirement. “Recent” means performed within 3 years of the date of this RFQ; “relevant” means similar in size, scope, and complexity. The Government may consider information from any source, including CPARS, references, and the quoter's experience as a subcontractor. A quoter without a record of relevant past performance will not be evaluated favorably or unfavorably on this factor.

Price. The Government will determine price to be fair and reasonable, based whenever possible on adequate price competition. Price will be evaluated inclusive of transportation charges to destination and by adding the prices for all CLINs / to the base requirement. Prompt payment discounts will not be considered in the price evaluation.

Quotation is not an offer. A quotation is not an offer and cannot be accepted by the Government to form a binding contract. Any resulting purchase order is the Government's offer to the quoter; a binding contract is formed only when the quoter accepts the purchase order, either by written acceptance or by commencing performance. (RFO 12.201-1(b)) Late quotations. The Government will consider all quotations received by the date and time specified above and may, consistent with good business judgment, consider a quotation received after the due date and time. (RFO 12.203(c)(1)) Brief explanation to unsuccessful quoters. Upon request received within 3 days after a quoter receives notification of award, the Government will provide that unsuccessful quoter a brief explanation of the basis for the award decision. (RFO 13.301 / 12.301(b))

6. INSTRUCTIONS TO OFFERORS

Quotations are due no later than August 7th, 2026 at 1:00 PM MST (Arizona). Email is the only acceptable method of submission. Submit quotations by email to jimmy.perry@ihs.gov. Quotations submitted by any other method will not be considered.

Each quotation shall include, at a minimum, the following:

· Vendor name

· Unique Entity Identifier (UEI)

· Prompt payment terms

· Delivery time

· GSA contract number (if applicable)

· Date the quote expires

· Warranty

· Pricing for all line items, and documentation addressing the evaluation factors stated in Section 5 Representations and certifications are made through the offeror’s active SAM.gov registration (FAR 52.212-1; 52.204-7). Failure to provide sufficient technical detail may result in rejection of your quote.

In accordance with HHSAR 352.226-7(b), each offeror shall submit a completed IHS Indian Economic Enterprise Representation form (www.IHS.gov/DAP) with its quotation. Offers from enterprises not qualifying under the Buy Indian (ISBEE) set-aside will be rejected.

Point of contact: Jimmy Perry, (602) 364-5266.

7. PROVISIONS AND CLAUSES

Provisions and clauses are grouped below — FAR and HHSAR, provisions and clauses separately, in numerical order. Provisions apply to this solicitation only; at award the contract incorporates the clause lists (not the provisions). Items marked “By reference” are incorporated under FAR 52.252-1 (provisions) and 52.252-2 (clauses), with the same force and effect as if printed in full (full text at https://www.acquisition.gov). Items marked “Full text” are printed below; highlighted fill-ins must be completed. Clauses marked “(DEVIATION)” carry the date of the FAR class deviation adopted by your IHS Area.

7.1 FAR Provisions (solicitation only)

7.2 FAR Clauses (incorporated into any resulting contract)

7.3 HHSAR Provisions (solicitation only)

Full-text provisions and clauses (fill-ins highlighted) HHSAR 352.226-4 — Notice of Indian Small Business Economic Enterprise Set-Aside (JAN 2022) HHSAR 352.226-4 (provision) — HHSAR 326.604-2(e) Under the Buy Indian Act, 25 U.S.C. 47, offers are solicited only from Indian Economic Enterprises (HHSAR 326.606) that are also small business concerns. Any acquisition resulting from this solicitation will be from such a concern. As required by HHSAR 352.226-7(b), offerors shall include a completed Indian Economic Enterprise Representation form (available at www.IHS.gov/DAP) with the offer. Offers received from enterprises that are not both Indian Economic Enterprises and small business concerns will not be considered and will be rejected.

(End of provision/clause) HHSAR 352.226-7 — Indian Economic Enterprise Representation (JAN 2022) HHSAR 352.226-7 (provision) — HHSAR 326.604-2(e)(4) / 326.606-1

(a) The offeror must represent as part of its offer that it meets the IEE definition in HHSAR 326.601 and intends to meet it throughout performance, and must notify the CO immediately via email of any ownership change affecting this representation.

(b) The representation must be made on the designated IHS Indian Economic Enterprise Representation form (or successor).

(c) False or misleading information is punishable under 18 U.S.C. 1001; false claims are subject to 31 U.S.C. 3729-3731 and 18 U.S.C. 287.

(End of provision/clause)

8. ATTACHMENTS

· Attachment 1 — Statement of Work / Specification

· Attachment 2 — Price Schedule / Quotation form (provides the line-item number(s), items, quantities, and units of measure, including options)

· Attachment 3 — IHS Indian Economic Enterprise Representation image1.png image2.png