Acceptance_of_Offer_Form_2025.pdf

This is an Acceptance of Offer Form from the City of Phoenix, a municipal corporation in Arizona, formally accepting a contractor's offer for services under a sealed bidding process. The document confirms that the contractor is bound to provide the materials or services specified in the attached contract based on the solicitation terms, conditions, specifications, and amendments. The contractor is explicitly cautioned not to commence any billable work or provide materials or services until receiving purchase order or contract documentation from the City. The contract relates to Loop Detector Installation Services (IFB-26-0049), a five-year procurement commencing on or about December 1, 2025, covering vehicle and bike detection installation services across Phoenix's transportation infrastructure. The solicitation included 42 line items for various detector sizes ranging from 6' x 6' to 6' x 70', with complementary services including loop detector lead-in saw cuts, traffic control, conduit installation, and concrete removal. The pre-offer conference was scheduled for October 3, 2025, with written inquiries due by October 10, 2025, and the final offer response deadline was October 17, 2025, at 2:00 pm.

The pricing structure is based on a comprehensive line-item schedule, with specific contract value not explicitly stated in the acceptance form, though the detailed pricing requirements and five-year term suggest substantial potential value. The City makes no guarantee of minimum quantities under this requirements contract. The procurement is open to all qualified vendors and requires strict compliance with federal and local non-discrimination regulations, including Disadvantaged Business Enterprise provisions, civil rights guidelines, equal employment opportunity requirements, and immigration and legal worker regulations. The contract becomes effective upon City Council award and signature and recording by the City Clerk's department, whichever is later, and will terminate upon reaching the end of the term or earlier pursuant to agreement provisions. Contractors must navigate the City's OpenGov e-Procurement Portal and meet rigorous technical, safety, and operational standards as detailed in the solicitation documents and Traffic Signals Standard Details provided by the Street Transportation Department.