Acceptance_of_Offer_Form_2025.pdf

This is an Acceptance of Offer Form issued by the City of Phoenix for the award of Concrete Flatwork Services under Invitation for Bid (IFB 26-0078). The five-year contract is scheduled to commence on or about June 1, 2026, and covers comprehensive concrete installation and replacement services across the Phoenix Metro area, including sidewalks, ramps, walls, curbs, steps, and light pole bases. The procurement requires detailed unit costs that encompass all associated expenses such as licenses, traffic control, administration, materials, and equipment. The pre-offer conference was held on October 15, 2025, at 9:00 a.m., with written inquiries due by October 29, 2025, and the bid response deadline set for November 12, 2025, at 2:00 p.m. The contractor must not commence any billable work or provide materials or services until receiving official purchase order or contract documentation from the City.

The contract pricing structure requires contractors to provide unit costs across multiple service categories including new and replacement installations, finishing services, and labor rates for different trade levels, with concrete work ranging from 2,500 to 6,000 PSI. The solicitation emphasizes Disadvantaged Business Enterprise (DBE) and Small Business participation, requiring contractors to demonstrate good faith efforts in engaging certified DBE firms through initial and annual DBE/Small Business Participation Plans. Monthly documentation and annual summaries of expenditures to certified DBEs are mandatory, with contractors required to track and report small business engagement using federal and city databases. The procurement includes provisions for heat safety, immigration compliance, and adherence to federal aviation and transportation department regulations, with estimated annual quantities ranging from 2 to 10,000 units depending on the specific service category.