Acceptance_of_Offer_Form_2025.pdf
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- Solicitation number
- IFB-26-0107
- Issued by
- Maricopa County, Phoenix City, Arizona
About this file
This Acceptance of Offer Form is executed by the City of Phoenix for a sealed offer procurement related to parts, installation, and service for direct current batteries and power plants for the Regional Wireless Cooperative. The City of Phoenix seeks a five-year contract commencing on or about February 1, 2026, for delivery, installation, and testing of direct current batteries, power plants, chargers, and associated equipment at radio site locations. A non-mandatory pre-offer conference is scheduled for November 20, 2025, at 2:00 pm, with written inquiries due by December 1, 2025, and the final offer response deadline of December 8, 2025, at 2:00 pm. The contract will be effective upon award by City Council and signature and recording by the City Clerk's department, or upon the specified effective date, whichever is later. The contract term extends for five years, terminating upon the earliest occurrence of reaching the end of the term including any extensions exercised, or termination pursuant to the agreement's provisions.
Pricing shall be firm and fixed for the initial contract year, with potential annual price increases subject to 60 days' written notice and supporting documentation. Contractors must submit standard, after-hours, and emergency labor rates, as well as catalog discounts for parts from specified manufacturers including Narada, Vertiv, Duracom, Exponential, CSB Batteries, and Talley. The procurement includes mandatory Disadvantaged Business Enterprise (DBE) and Small Business Participation set-asides, requiring contractors to make good faith efforts to engage small businesses and DBE firms, track monthly participation in the City's Certification and Compliance System, and submit annual Small Business Participation Plans. Contractors must work under Regional Wireless Cooperative personnel supervision and adhere to industry and manufacturer standards. The City reserves the right to purchase items from alternative sources in emergency situations and to adjust quantities or items as needed. No specific budget range is provided; however, the comprehensive nature of the procurement suggests significant investment in maintaining and upgrading the city's critical power infrastructure.
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Text version
ACCEPTANCE OF OFFER
The Offer is hereby accepted.
The Contractor is now bound to sell the material(s) or service(s) listed by the attached contract and based upon the solicitation, including all terms, conditions, specifications, amendments, etc.
and the Contractor’s Offer as accepted by the City.
This contract shall henceforth be referred to as Contract No. ____________. The Contractor has been cautioned not to commence any billable work or provide any material or service under this contract until Contractor receives purchase order, or contract documentation.
CITY OF PHOENIX
A Municipal Corporation
Jeffrey Barton, City Manager
Director or delegate:
Title:
Department:
Attest:
__________________________________ this _____day of ________________2025
City Clerk
Approved as to form this 19th day of January 2017. This document has been approved as to form by the City Attorney and is on file with the City Clerk. It need not be submitted to the City
Attorney for approval unless the form document is altered.
| Acceptance Director Name: |
| Acceptance Title: |
| Acceptance Department: |
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