Acceptance_of_Offer_Form_2025.pdf
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- Solicitation number
- IFB-26-0107
- Issued by
- Maricopa County, Phoenix City, Arizona
About this file
This is an Acceptance of Offer Form from the City of Phoenix, Arizona, executed by Jeffrey Barton, City Manager, for a contract related to parts, installation, and service for direct current batteries and power plants for the Regional Wireless Cooperative (RWC). The form indicates that the City of Phoenix has accepted an offer for a five-year contract commencing on or about February 1, 2026. The solicitation (IFB-26-0107) requires contractors to deliver, install, and test direct current batteries, power plants, chargers, and associated equipment at radio site locations under RWC personnel supervision. A non-mandatory pre-offer conference was scheduled for November 20, 2025, at 2:00 pm, with written inquiries due by December 1, 2025, and offer responses due by December 8, 2025, at 2:00 pm. The contract term is five years from the effective date, which is upon award by City Council and signature by the City Clerk's department, with potential termination upon reaching the end of the term or upon exercise of extension options.
Pricing is structured with firm and fixed rates for the initial contract year, with potential annual increases subject to 60 days' written notice and supporting documentation. The solicitation requires separate pricing for standard, after-hours, and emergency labor rates, as well as catalog discounts for parts from specified manufacturers including Narada, Vertiv, Duracom, Exponential, CSB Batteries, and Talley. The procurement includes mandatory Disadvantaged Business Enterprise (DBE) and Small Business Participation provisions, requiring contractors to demonstrate good faith efforts to engage small businesses and DBE firms, submit outreach letters, and report monthly DBE participation in the City's Certification and Compliance System. An annual Small Business Participation Plan submission is required. The City reserves the right to purchase items from alternative sources during emergencies and to adjust quantities or items as needed. No specific budget range is provided, though the comprehensive nature of the contract suggests significant investment in maintaining and upgrading the city's critical power infrastructure.
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Text version
ACCEPTANCE OF OFFER
The Offer is hereby accepted.
The Contractor is now bound to sell the material(s) or service(s) listed by the attached contract and based upon the solicitation, including all terms, conditions, specifications, amendments, etc.
and the Contractor’s Offer as accepted by the City.
This contract shall henceforth be referred to as Contract No. ____________. The Contractor has been cautioned not to commence any billable work or provide any material or service under this contract until Contractor receives purchase order, or contract documentation.
CITY OF PHOENIX
A Municipal Corporation
Jeffrey Barton, City Manager
Director or delegate:
Title:
Department:
Attest:
__________________________________ this _____day of ________________2025
City Clerk
Approved as to form this 19th day of January 2017. This document has been approved as to form by the City Attorney and is on file with the City Clerk. It need not be submitted to the City
Attorney for approval unless the form document is altered.
| Acceptance Director Name: |
| Acceptance Title: |
| Acceptance Department: |
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