Absence_Management_and_Staffing_Services.pdf

REQUEST FOR PROPOSAL

BEX043265

ABSENCE MANAGEMENT AND STAFFING SERVICES

CITY OF BRIDGEPORT

DEPARTMENT OF PUBLIC PURCHASES

999 BROAD STREET

BRIDGEPORT CT 06604

Submission Deadline:

Tuesday, May 12, 2026 by 2:00 pm

Table Of Contents

1. Purpose

2. Scope of Work

3. Submission Guidelines

4. Evaluations

5. Evaluation Criteria

6. Selection Process

7. Terms and Conditions

8. Required Response Format

9. Vendor Submissions/Uploads

10. Appendix A

11. Appendix B

Attachments:

A - Form Agreement BBOE Substitute Staffing

C - NO CONFLICTS FORM 10-2018 and 02-2025

1. Purpose

The City of Bridgeport seeks proposals for Absence Management and Staffing Services.

The requirements of this project are outlined in greater detail under Scope of Work.

The selected awardee must meet all municipal, State and Federal practices and requirements.

The initial term for the contract will be three (3) years with two (2) one-year renewal options, for a potential total term of five (5) years. Written acknowledgement from vendor will be required.

1.1. City Background

The Bridgeport School District is the largest school system in Connecticut, servicing approximately 19,000 students. It also ranks among the lowest Connecticut school districts on the economic scale.

There are 39 school sites consisting of 29 elementary, 8 high schools, 1 alternative center and the inter-district Vocational Aquaculture School.

The Bridgeport School District has a certified teaching force of over 1,500 and paraprofessional staff of approximately 200. Currently, the District utilizes staffing agencies to provide absence management for teachers, paraprofessionals and non-certified staff. All employees report absences daily to an electronic absence management system by web entry. Reported absences that require supervisor approval are electronically routed to the supervisor (e.g., personal days, vacation).

Substitute Teachers

• The District authorizes the provider to assign substitute teachers to schools, based on the

District model.

o Currently, the District utilizes occasional subs and a Building Substitute allocation model, in which each school is allocated a number of Building Substitutes for a designated number of school days, either the entire school year or a shorter time period

(e.g., October – May).

o The Building Substitute is assigned by the principal, on a daily basis, to cover teacher absences.

• The District also authorizes long-term substitute (LTS) assignments for coverage of vacant positions and the absence of teachers on leave for an extended or long-term period (e.g., FMLA, workers compensation etc.)

Paraprofessionals

• In addition, the District will require that the provider assign paraprofessionals as needed on a daily basis, to cover the absences of paraprofessionals in designated classes. The district may also require the provider staff paraprofessional vacancies with full-time paraprofessionals.

The contract with the current providers will terminate on June 30, 2026.

1.2. Project Overview and Summary

The District is seeking a Substitute Staffing Service that will encompass the following:

• Absence Management System: tracking of absence data for all teachers, all paraprofessionals and all non-certified staff

• assignment of occasional subs, long-term substitutes and Building Substitutes to schools, in accordance with the District model, to provide substitute teaching services.

• assignment of substitute certified staff members (pupil personnel support, etc.) as needed

• assignment of substitute paraprofessionals, on a restricted basis, to cover occasional absences of paraprofessionals

• assignment of full-time paraprofessionals to cover paraprofessional vacancies as needed

• automated time tracking and payment of the substitute personnel

• web-based daily/aggregate reporting of staff absence data

• training of the provider’s substitute and paraprofessional staff to meet district standards

2. Scope of Work

2.1. Objectives

The proposer should include, in the proposal, comprehensive information to demonstrate a viable plan to achieve the following objectives:

1. Personnel: The proposer shall provide Substitute Services for certified staff in the District’s schools, in accordance with the District allocation model. The proposer may also provide substitute paraprofessionals or full-time paraprofessionals (to fill vacancies) based on the District’s needs. The awarded proposer shall not be utilized as a regular source of staff, but rather to offer temporary staff placement services as required by the District.

2. Non-Exclusive Provider: The proposer selected shall serve as a non-exclusive provider of staffing services for the District. The District reserves the right, at its sole discretion, to contract with other staffing providers as needed. The proposer further acknowledges that such actions do not constitute a breach of contract by the District.

3. Cost Structure: The pricing submitted shall specify the DAILY RATE and HALF DAY

RATE for substitute assignments.

The DAILY RATE submitted in the RFP proposal MUST BE ALL INCLUSIVE of all charges.

4. Cost-Effectiveness and Operational/Fiscal Efficiencies: The pricing structure, consisting of the billing rates to the District, should demonstrate cost savings and/or operational/fiscal efficiencies for the District.

5. Structured Employment Process: The proposer shall demonstrate an organizational framework that provides for a systematic, organized process for hiring, credentialing and training personnel.

2.2. Services/Deliverables

1. Personnel: The proposer must provide sufficient, competent, reliable, properly qualified personnel to fill authorized substitute teacher positions, paraprofessionals, and other certified staff in designated classes and schools.

2. Pre-Employment Screening Requirements:

a. In selecting personnel for the District, the Proposer shall apply the screening and evaluation criteria set forth as required by the applicable laws of the State of Connecticut and may apply additional criteria in its sole discretion. The Proposer will act in good faith to screen, train and provide personnel to the District who, if needed or applicable: (a) hold a current license and certification for the positions requested by the District, (b) have had a completed criminal history check as required by law from the Connecticut Department of Education, (c) have had a completed check of former employers where the teacher had contact with children, as required by Connecticut law, (d) is not currently on the DCF registry, (e) has not had his/her professional or occupational license or certification suspended or revoked, or has ever surrendered license or certificate while an allegation of abuse or neglect was pending or under investigation by DCF or due to a substantiated allegation of abuse or neglect, (f) have appropriate inoculations, vaccinations, and tuberculosis and as required by the State of Connecticut Department of

Education or the State of Connecticut Department of Health and (g) who are educated, trained and prepared to render services in accordance with applicable laws and procedures of the State of

Connecticut and this Agreement. The proposer should present to the District its detailed plan to meet such pre-screening requirements.

b. The proposer will act in good faith to screen, train and provide paraprofessionals to the

District who, if needed or applicable: (a) hold an Associate’s Degree, the equivalent of 60 college credits or the successful passing of the ParaPro Assessment Exam; (b) have had a completed criminal history check as required by law from the Connective Department of Education; (c) have had a completed check of former employers where the teacher had contact with children, as required by Connecticut law; (d) are not currently on the DCF registry; (e) has appropriate inoculations and tuberculosis testing as required by the Connecticut Department; (f) are trained in Crisis Prevention Institute (CPI) restraint training; and (g) are trained and prepared to render services in accordance with the applicable laws and procedures of the State of

Connecticut and the contract.

c. The proposer will affirm that for all personnel it has performed all required background, criminal and employee checks required by Connecticut law for the employment of an individual who will have direct contact with children, and that should an employee’s prior employment be outside of the State of Connecticut, the Proposer will obtain a statement from the employee as to whether he/she is included on the abuse/neglect registry in the state or country of their prior employment.

d. The proposer agrees that no personnel will be provided to the District until the proposer complies with and completes all background and employment checks required by Connecticut law, and will provide documentation of same to the District upon request.

e. The Proposer will conduct any additional screening that may be mutually agreed by the

Proposer and the District, with an appropriate increase in the Proposer's fees if appropriate. If at any time the District or its Board of Education is unsatisfied with an employee of the Proposer, the District shall promptly notify the Proposer and may preclude that employee from having another assignment in the District.

3. Performance Metrics:

a. Occasional Subs: Must achieve a fill rate of at least 90% for occasional sub service.

b. Building Subs: Must achieve a fill rate of at least 95% for allocated Building Sub positions.

4. Accountability: The proposer shall specify the monetary benefit to be credited to the

District, if the performance metric is not achieved.

5. Contingency Plan: The proposer must provide a description of the process to be followed when and if the proposer cannot meet the demand for substitutes.

6. Absence Management/Substitute Placement: The proposer must utilize a web-based absence management system, which generates daily reports of absences.

a. The absence management system must be connected electronically to the District’s MUNIS personnel/payroll system, so that absences reported by District employees can be automatically recorded in the employees’ MUNIS attendance tracker. In this way, the employee’s time balance record in MUNIS will be kept up to date in real time.

7. Reporting: The automated reporting system must include on-line and print capability for viewing/generating reports of absences and substitute coverage as follows:

a. Daily, weekly, monthly

b. By school, school level (e.g., elementary) and District-wide

c. By type of absence

8. Billing: The proposer must provide an automated billing system.

9. Recruitment and Training Program: The proposer shall demonstrate the capabilities to enable the ongoing, active recruitment and effective training of an adequate number of qualified substitute personnel.

a. For paraprofessionals, the proposer agrees to provided training in Crisis Prevention Institute

(CPI) restraint protocols and ensure that paraprofessionals receive regular professional development to maintain their CPI certification.

10. Oversight: The proposer must designate key contact persons and back-up contact persons who will provide oversight.

11. Conduct: The proposer and the substitutes provided by the proposer shall adhere to proper conduct at all times. Proper conduct is meant to include, but not limited to the following:

a. There shall be no weapons, drugs, or alcohol on the premises.

b. No smoking (including vaping and other electronic smoking devices) on the premises.

c. The use of alcohol or drugs is strictly prohibited.

d. No exterior doors are left opened or unlocked.

e. Professional attire

f. The proposer and personnel provided by the proposer shall be polite and courteous at all times.

g. The proposer and personnel provided by the proposer must adhere to any/all security standards, requirements and/or regulations of each school and the school district, safe environment policies, and the like.

The proposer will be responsible for providing the following products:

1. Timeline: A timeline of planning and implementation activities is to be provided.

2. Personnel Certifications: In cases where special licenses or accreditations or certifications are required by State, Federal and/or local law, statute, regulation, or District Policy, proposers are required to provide a copy upon request to the District.

3. Personnel References: If requested, provide references, resumes, and/or test scores on individual substitutes.

4. Proposer’s Payroll for Personnel: The proposer is solely responsible for payment of all salaries, wages, bonuses, Social Security, Workers’ Compensation, taxes, Federal and State

Unemployment Insurance, Liability and Workers’ Compensation Insurance, employee benefits, and any and all taxes related to personnel furnished under FICA law; and shall provide Workers’

Compensation for its personnel.

5. Proposer’s Insurance: The proposer should consult the Insurance Rider attached to the Form

Contract in Exhibit B. The proposer must comply with all of the insurance requirements and terms in the Form Contract.

6. Compliance with Law: The proposer is solely responsible for compliance to all applicable laws relating to its employees, such as wage and hour laws, safety and health requirements, and the proposer shall not interfere with the Board of Education’s collective bargaining obligations.

o Confidentiality: In accordance with all applicable laws, regulations, and procedures, the proposer and substitute personnel provided by the proposer shall maintain strict confidentiality of all information and records which the proposer or substitute personnel provided by the proposer may come in contact with or be privy to in the course of providing services. In addition, Contractor personnel shall only access student information strictly necessary to perform assigned duties and shall comply with all BBOE student privacy and record-handling policies; personal devices may not be used to create, store, or transmit student data or images. Compliance with

FERPA shall be strictly maintained.

7. Pricing Structure: The DAILY RATE submitted in the RFP proposal MUST BE ALL-

INCLUSIVE of all charges. NO additional fees may be charged. There will be NO payment for travel time, mileage to and from any job site and/or miscellaneous expenses.

8. Invoicing: Invoices shall be payable within forty-five (45) days of the date of the submission of a complete invoice.

The proposer will also be responsible for documenting adequate resources to achieve the specifications contained herein; specifically:

• Identification of the persons who will take primary responsibility for oversight of the provision of staffing services to the District. Provide a resume for each person.

• Description of staffing services provided for other school districts during the past five years, regarded as being successful. Present evidence of daily fill rates meeting the objective set herein.

• Certification that the proposer and its staff are not barred from bidding for or entering into a contract in Connecticut.

2.3. Pricing

All pricing must be valid for no less than one hundred and twenty (120) days from the RFP opening date. Services and materials for this project are exempt from State of Connecticut sales tax.

2.4. Who May Submit Proposals?

Proposals are invited from all parties with demonstrated experience in providing Absence

Management and Staffing Services to school districts.

Note: Please refer to 24 CFR 85.36 for conflict of interest provisions. Essentially, this provision prohibits employees of the City of Bridgeport or agents of the District from participating in the selection, award or administration of a contract that might go to their direct relatives or anyone in business with them or their direct relatives.

2.5. Payment Terms

Payment terms are Net 45 Days.

3. Submission Guidelines

3.1. Contacting the City of Bridgeport

The exclusive means by which all prospective respondents may obtain RFP packages, direct inquires, request and receive addenda and supplemental information, and submit proposals shall be through the City of Bridgeport’s bidding platform.

The City of Bridgeport has made it possible for vendors to view our solicitations, download bid packages and ask questions, free of charge.

Instructions to do so are as follows:

1. Go to https://procurement.opengov.com/portal/bridgeportct

2. Click on any bid you see. It will take you to that bid’s page.

3. On the right-hand side of the page, click on Register now for free!

4. After you register, you'll be able to view/download or ask questions on any bid you have interest in.

If you have any trouble registering, please contact OpenGov using the chat feature or send an email to procurement-support@opengov.com

Addenda Notification: Respondents are required to register on OpenGov. Once the respondent has completed registration, they will receive addenda notifications in their email. Ultimately, it is the sole responsibility of each respondent to periodically check the site for any addenda.

3.2. Electronic Submission Instructions

THIS METHOD IS PREFERRED.

Submissions are encouraged to be made electronically through the OpenGov site at https://procurement.opengov.com/portal/bridgeportct no later than 2:00 pm on Tuesday, May 12, 2026.

Questions and Answers: It is the responsibility of each firm to inquire about additional information or clarification as to any aspect of the RFP or the Project by submitting questions. The City of Bridgeport will receive questions until Friday, May 1, 2026 at 2:00 pm

Eastern Standard Time (EST) and will promptly provide answers to such questions no later than

Wednesday, May 6, 2026 at 4:00 pm by publishing them on the Procurement Portal and the All https://procurement.opengov.com/portal/bridgeportct mailto:procurement-support@opengov.com https://procurement.opengov.com/portal/bridgeportct firms are obligated to become familiar with such questions and answers and to submit or revise their proposals accordingly. The City of Bridgeport assumes no responsibility for a firm’s failure to read questions or answers and to revise their responses accordingly.

Late Submissions: City will not assume responsibility if a submission is misdirected, or its delivery is delayed. It shall be the sole responsibility of the submitter to pay for any type of delivery service charge, and to see that the Office of the Purchasing Agent receives his/her submission on time. The clock used shall be the Purchasing Agent’s official date and time stamp clock. The City does not assume financial responsibility for late deliveries by the U.S. Postal

System or any other delivery service.

Expenses: The City shall not be responsible for and/or shall not pay any costs associated with the preparation, submission, or presentation of any submission, or costs incurred by the responding firms during the interview and negotiations phase of the solicitation process

Information and Materials: Any information or materials submitted to this RFP shall become the property of the City of Bridgeport and will not be returned. All submitted materials will be available for public review.

Dates: Please keep in mind dates are estimates only and are subject to change.

NOTE: IF THE MARGARET E. MORTON GOVERNMENT CENTER, 999 BROAD STREET

BRIDGEPORT,CT IS CLOSED FOR ANY UNFORESEEN EVENT, BIDS WILL BE DUE AT

THE SAME TIME ON THE NEXT BUSINESS DAY THAT THE MARGARET E. MORTON

GOVERNMENT CENTER IS OPEN

3.3. Paper Submission Instructions

Submissions may also be made as follows:

ONE (1) ORIGINAL, ONE (1) COPY AND ONE (1) ELECTRONIC VIA THUMBDRIVE

MUST BE SUBMITTED.

Sealed submissions must be received and time-stamped by the Department of Public Purchases prior to RFP closing time. No submission received after closing time will be considered. The opening will be in the City of Bridgeport Department of Public Purchases’ Conference Room. To ensure proper handling and avoid misdirected delivery, please mark your RFP envelope as follows:

BEX043265-Absence Management and Staffing Services

Send your submissions to:

Laura DeMoura City of Bridgeport Department of Public Purchases 2nd floor, 999 Broad Street Bridgeport, CT 06604

RFP submissions are due:

Tuesday, May 12, 2026 at 2:00 pm Eastern Standard Time (EST)

3.4. Timeline

Release Project Date: April 14, 2026

Question Submission Deadline: May 1, 2026, 2:00pm

Question Response Deadline: May 6, 2026, 4:00pm

Response Submission Deadline: May 12, 2026, 2:00pm

4. Evaluations

Proposals shall be evaluated and a contract awarded in the following manner:

1. All proposals shall be submitted to an Evaluation Committee, which shall evaluate and score the proposals. The Evaluation Committee may be comprised of, but is not limited to, the following members:

• Chief Financial Officer

• Assistant Superintendent of Human Capital

• Deputy Director, Payroll/Benefits Administration

• Manager, Budget and Financial Reporting

• School Principal representative

• Teacher representative

2. All proposals meeting the requirements of the RFP will be rated using the evaluation criteria identified above. The Evaluation Committee may schedule interviews with the top candidates. Proposers will be notified of any additional required information or interviews after written proposals have been evaluated. The Evaluation Committee will make a recommendation based on the highest score to the Board of Education and Board of Public Purchases of the City of Bridgeport.

3. In the event that an agreement cannot be reached with the selected proposer, the Board of

Education, at its sole discretion, shall have the right to negotiate with the next ranking proposer until an agreement can be reached.

4. The Board of Education reserves the right to reject any or all submittals; request clarification of any submitted information; waive any informalities or irregularities in any submittals or cancel all or any portion of the selection proceedings at any time in its sole discretion.

5.Proposals that contain false or misleading statements or which provide a reference that do not support an attribute claimed by the proposer may be rejected. If, in the opinion of the Board of

Education, such information was intended to mislead the Department in its evaluation, it will be the basis for the rejection of the proposal.

5. Evaluation Criteria

Proposals will be evaluated utilizing an evaluation matrix based on a City Selection Committee’s project specific or weighted criterion. Typical decision criteria are listed in the chart below. The decision criteria in the chart below are for demonstration purposes, only. The decision criteria can vary based on project scope or request for proposal (RFP) type.

No. Evaluation Criteria Scoring Method Weight (Points)

1. Qualifications

Reference Scope of Work Section

0-100 Points 20 (20% of Total)

2. Quality of Past Success/Experience

Reference Scope of Work Section

0-100 Points 20 (20% of Total)

3. Organizational Structure

Reference Scope of Work Section

0-100 Points 25 (25% of Total)

4. Work Plan 0-100 Points 15 (15% of Total)

5. Cost

Reference Scope of Work Section

0-100 Points 20 (20% of Total)

6. Selection Process

The Selection Committee will review the responses to compliance with the required documentation to determine responsiveness.

The Selection Committee, comprised of key internal stakeholders, will review, evaluate proposals, and score them and rank the responses on a 100-point scale. Upon completion of the evaluation and scoring, the Selection Committee may conduct post-evaluation interviews with the most qualified suppliers prior to a final decision. The City of Bridgeport reserves the right to reject any or all submissions and cancel this request for proposal (RFP), without liability.

7. Terms and Conditions

7.1. Terms and Conditions

Contractual terms and conditions are included in Attachment A of this RFP.

7.2. Payment Terms

Detail the payment schedule and any conditions for payment.

7.3. Openness of Procurement Process

Written responses, other discussions, correspondence, and all other pertinent records shall be handled as public records in compliance with State and Federal open records statutes and regulations.

7.4. Errors and Omissions

Once a response is submitted, the City of Bridgeport may consider requests by any contractor to correct errors or omissions but shall retain sole discretionary authority to determine the outcome of such a request.

7.5. Collusion

By offering a response to this RFP the suppler certifies that no attempt has been made or will be made by the consultant to induce any other person or firm to submit or not to submit a proposal for the purpose of restricting competition. All persons interested in this project, principal or principals being named therein, and no other person have an interest in this project or in the

Agreement which they may participate in. No person or agency has been employed or retained to solicit or secure this Agreement upon an agreement or understanding for a commission, percentage, brokerage, or contingent fee, excepting legitimate employees or established commercial agencies maintained by the consultant for the purpose of doing business. All firms interested in this project (including the firm's employees, representatives, agents, lobbyists attorneys and subconsultants) will refrain, under penalty of disqualification, from direct or indirect contact for the purpose of influencing the selection or creating bias in the selection process with any person who may play a part in the selection process, including the evaluation panel and other administrative staff. The policy is intended to create a level playing field for all potential firms; assure that contract decisions are made in public and to protect the integrity of the selection process.

7.6. Suspension and Debarment

The City will not participate in contracts with parties that have been debarred, suspended or excluded from Federal assistance programs per 2 CFR part 180 and part 1532 and 40 CFR part

31.35. Further, the respondent is required to verify that the respondent, or its principals, as defined at 49 CFR 19.995, or affiliates, as defined at 49 CFR 29.905, are excluded or disqualified as defined at 49 CFR 29.40 and 29.945

The respondent is required to comply with 49 CFR 29, Subpart C and must include the requirement to comply with 49 CFR 29, Subpart C in any lower tier covered transaction it participates in.

By signing and submitting its bid or proposal, the respondent or proposer certifies as follows:

The certification in this clause is a material representation of fact relied upon by the City if it is later determined that the respondent or proposer knowingly rendered an erroneous certification, in addition to remedies available to the City the Federal Government may pursue available remedies, including but not limited to suspension and/or debarment. The respondent or proposer agrees to comply with the requirements of 49 CFR 29, Subpart C while this offer is valid and throughout the period of any contract that may arise from this offer. The respondent or proposer further agrees to include a provision requiring such compliance in its lower tier covered transactions.

7.7. Contract & Insurance Requirements

The attached Professional Services Agreement with insurance rider, Exhibit A and Exhibit B, will govern the successful vendors engagement.

Any proposed modification to the agreement must be submitted with a proposal package. Note that proposed modifications may be taken into account when determining the best interest of the

City during the evaluation process. The decision to accept any modifications will be at the sole discretion of the City.

7.8. City of Bridgeport Reservation of Rights

This solicitation is for a “Request for Proposal (RFP) only”. This request for proposal is not to be construed as a specific proposal or an offer to buy any products or services. Notwithstanding anything else herein to the contrary, the City expressly reserves all rights in its sole discretion and in the best interests of the City at any time prior to the selection of a preferred respondent and participating in a final contract, without any liability therefore, to:

• Modify any dates or other terms of the RFP upon posting notice,

• Waive any informality or non-material deficiencies in submissions,

• The consultant misstates or conceals any material fact in the proposal,

• Reject any and/or all proposals,

• Withdraw the RFP,

• Decline to select qualified vendors from the respondents to the RFP,

• Select one, more than one, or no respondents

• Not liable to any Respondent for damages of any type however arising.

8. Required Response Format

8.1. Proposal Format & Content

In order to be considered for an award, the proposer must supply all of the information requested in this section of the RFP. A proposal that fails to comply completely with these requirements will be deemed non-responsive by the Board of Education. The Board of Education, however, reserves the right to waive any immaterial noncompliance which in the Board’s judgment does not compromise the overall purpose and intent of the RFP.

The proposal must include the sections listed below and must be submitted in the following format and order.

A. Proposal Format

1. The proposal should be prepared simply and economically providing straightforward and concise delineation of the proposer’s capabilities to satisfy the requirements of this RFP. Fancy bindings, colored displays, and promotional materials are neither necessary nor desired. Emphasis in the proposal should be on completeness and clarity of content. The evaluation process will not provide credit for capabilities or advantages that are not clearly shown in the written proposal.

2. The proposal must be submitted in the legal entity name of the proposer. The proposal must be signed by the proposer, a corporate officer, or authorized agent of the proposer.

B. Proposal Cover Letter and Statement of Intent to Meet RFP Requirements

A proposal cover letter and Statement of Intent to Meet RFP requirements must be submitted to the Bridgeport Board of Education with the proposal.

C. Table of Contents

A table of contents must be provided which identifies all major sections of the proposal by page number. All exhibits and attachments must also be identified and referenced by page number.

D. Body of Proposal

1. Qualifications and Experience

A. Statements describing background, including date established, type of ownership, location of headquarters and offices, and number of employees engaged in planning activities.

B. Statements describing work history and successful experience on similar projects.

C. Description of services that distinguish the proposer from the competition.

2. Organizational Structure

The content of this section should describe how the proposer intends to organize resources, as necessary to complete the project required by this RFP.

For staff assigned to oversee and/or work on this project, the proposer MUST provide the following:

A. Titles;

B. Resume describing their educational background and relevant experience;

C. Percentage of time to be devoted to this project; and

D. Indicate if the staff is an employee of the Proposer, or if she/he is a subcontractor.

3. Workplan

The workplan portion of your proposal should:

A. Describe the major activities and processes with timelines (consistent with the objectives delineated in Section II A) necessary to provide the services and products outlined in Section

II B and II C.

B. Be organized by the services outlined in Services/Deliverables.

The workplan should detail any data and other information expected to be obtained through the District, as well as specific tasks or activities expected to be completed by the District.

4.Costs/Bid Sheet

Provide a breakdown of all costs associated with the performance of the Scope of Work as required in this RFP as follows.

A. Total costs for the project

B. Total costs for each service/deliverable

C. A breakdown of costs by category

8.2. References

A. Proposer must provide three letters of reference from current and/or former clients for whom the proposer has provided services similar to those required herein.

B. Letters of reference must include the name, address and telephone number of the individuals who provide the references.

C. The District will contact references. If references cannot be reached, the proposal shall be deemed non-responsive and rejected. If references obtained by the District are not favorable, the District may reject the proposal.

D. References will not be used as an evaluation criterion for scoring purposes.

9. Vendor Submissions/Uploads

1. No Conflicts/Disclosure Form (Signed and notarized)***

Every business or individual that is issued a notice of intent to award pursuant to the city’s purchasing ordinance (section 3.08.070, as amended), must fully and accurately complete this disclosure form. If there is insufficient space for any answer, attach additional sheets.

No Conflicts/Disclosure Form are included in Attachment C of this RFP.

*Response required

2. Costs/Fees*

Provide a breakdown of all costs associated with the performance of the Scope of Work as required in this RFP as follows.

A. Total costs for the project;

B. Total costs for each service/deliverable

C. A breakdown of costs by category

*Response required

3. Bid Proposal Documents*

Please upload response here

*Response required

10. Appendix A

Professional Services Insurance Rider

As a provider of Professional Services, the Consultant shall provide and maintain insurance coverage related to its services in connection with the Project in compliance with the following requirements.

The insurance required shall be written for not less than the scope and limits of insurance specified hereunder, or required by applicable federal, state and/or municipal law, regulation or requirement, whichever coverage requirement is greater. It is agreed and understood that the scope and limits of insurance specified hereunder are minimum requirements and shall in no way limit or preclude the City from requiring additional limits and coverage to be provided under the

Consultant's policies.

The insurance obligations under this agreement shall be (1) all the insurance coverage and/or limits carried by or available to the Consultant; or (2) the minimum insurance coverage requirements and/or limits shown in this agreement, whichever is greater.

Minimum Scope and Limits of Insurance:

Workers' Compensation: With respect to all operations the Consultant performs, it shall carry workers' compensation insurance in accordance with the requirements of the laws of the State of

Connecticut, and Employer's Liability limits of One Hundred Thousand Dollars ($100,000) coverage for each accident, One Hundred Thousand Dollars ($100,000) coverage for each employee by disease, Five Hundred Thousand Dollars ($500,000) policy limit coverage for disease.

Commercial General Liability: With respect to all operations the Consultant performs it shall carry Commercial General Liability insurance providing for a total limit of One Million Dollars

($1,000,000) coverage per occurrence for all damages arising out of bodily injury, personal injury, property damage, products/completed operations, and contractual liability coverage for the indemnification obligations arising under this Agreement. The Annual Aggregate limit shall not be less than Two Million Dollars ($2,000,000).

Automobile Liability: With respect to each owned, non-owned, or hired vehicles the

Consultant shall carry Automobile Liability insurance providing One Million Dollars

($1,000,000) coverage per accident for bodily injury and property damage.

Professional Liability: The Consultant shall provide Professional Liability Insurance covering errors and omissions. Such insurance shall be in an amount no less than $1,000,000 for each claim and $1,000,000 Aggregate. Such insurance coverage shall remain in place for seven years after City’s acceptance of Consultant’s work, and if Consultant’s insurance coverage is written on a “claims made” basis, such seven-year requirement can be satisfied through a combination of an extended reporting period and tail coverage.

Acceptability of Insurers: The Consultant's policies shall be written by insurance companies licensed to do business in the State of Connecticut, with an AM Best rating of A-VII, or better. Additionally, all carriers are subject to approval by the City of Bridgeport.

Subcontractors: The Consultant shall require all subcontractors to provide the same "minimum scope and limits of insurance" as required herein. All Certificates of Insurance shall be provided to the City's Office of the City Attorney and to the City’s Purchasing Department required herein

Deductibles and Self-Insured Retentions: Any deductible or self-insured retention must be declared to and approved by the city. All deductibles or self-insured retentions are the sole responsibility of the Consultant to pay and/or to indemnify.

Notice of Cancellation or Nonrenewal: Each insurance policy required shall be endorsed to state that coverage shall not be suspended, voided, cancelled, or reduced in coverage or in limits before the expiration date except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City. Notwithstanding this requirement, the

Consultant is primarily responsible for providing such written notice to the City thirty (30) days prior to any policy change or cancellation that would result in a change of the amount or type of coverage provided. In the event of any such change the Consultant shall provide comparable substitute coverage so that there is no lapse in applicable coverage or reduction in the amount of coverage available to the City related to the Consultant’s Services.

Waiver of Governmental Immunity: Unless requested otherwise by the City, the Consultant and its insurer shall waive governmental immunity as defense and shall not use the defense of governmental immunity in the adjustment of claims or in the defense of any suit brought against the City.

Additional Insured: The liability insurance coverage, (excluding Workers' Compensation &

Professional Liability, if included) required for the performance of the Services shall include the

City as an Additional Insured with respect to the Consultant's activities to be performed under this Agreement. Consultant’s insurance shall be primary and shall not seek contribution from any other insurance carried by the additional insured in the payment of a claim.

Waiver of Subrogation: Consultant hereby waives the right to subrogate or seek recovery from

City of Bridgeport and its insurance carriers. This waiver of subrogation does not apply to

Professional Liability coverage.

Certificate of Insurance: Prior to the commencement of services under this Contract, the

Consultant shall furnish Certificate(s) of Insurance to the City. The Certificate(s) will specify all parties who are endorsed on the policy as Additional Insureds (or Loss Payees). The Certificates and endorsements for each insurance policy are to be signed by a person authorized by the insurer to bind coverage on its behalf. Renewals of expiring Certificates shall be provided prior to expiration but no more than fifteen (15) days after policy renewal.

Certificates shall designate the City in the following form and manner:

“City of Bridgeport, its elected officials, officers, department heads, employees, agents, servants, successors and assigns ATIMA Margaret E. Morton Government Center 999 Broad Street, 2nd Floor Bridgeport, Connecticut 06604”

All insurance documents required should be mailed to the Office of the City Attorney 999 Broad

Street 2nd Floor Bridgeport, Connecticut 06604.

Waiver of requirements: The City Attorney may vary these insurance requirements at her sole discretion if it determines that the City's interests will be adequately protected by the provision of different types or other amounts of coverage.

11. Appendix B

Please see Attachment A - City of Bridgeport Contractor Agreement.