Laserfiche_Brand_Name_Justification-signed.pdf

6/8/2016

Brand Name Justification and Approval Limited Sources Justification and Approval

NMFS Southeast Regional Office (SERO)

1. Organization/Line Office

DOC/NOAA/NMFS/SERO

2. Description of Action being approved:

This action is for the issuance of a new firm fixed price contract to provide or supply software maintenance contract.

3. Description of Product, Supplies or Services required to meet the Agency's needs:

This acquisition is for the purchase of software maintenance support for our existing Laserfiche RIO electronic records management system which consists of the following:

(200) Laserfiche RIO RME (records management edition) license(s}, (1) Laserfiche RIO Quickfields Context LSAP (License Software Assurance Plan), (1) Laserfiche RIO Quickfields Agent LSAP, (1) Laserfiche RIO Quickfields Document Classification LSAP,

(1) Laserfiche RIO IntegratorsToolkit, (1) Laserfiche RIO Import Agent, Laserfiche RIO Plus for Publishing, (1) Laserfiche RIO Scan Connect 10-Pack, (1) Laserfiche RIO Scan Connect 5-Pack (Renewal), 200 Laserfiche Forms for RIO LSAP. The software maintenance i nc l udes al l software upgrades and patches for the software, as well as telephone support for the Laserfiche software. This telephone support is to resolve problems, ass i s t with software upgrade/patch i ns ta l l a t i on , a n d general software assistance.

4. An identification of the statutory authority permitting other than full and open competition. (Requesting Office completes with assistance of Contract Specialist)

The Statutory Authority for this action is 11.105(a)(1) The particular brand name, product, or feature is essential to the Government's requirements, and market research indicates other companies' similar products, or products lacking the particular feature, do not meet, or cannot be modified to meet, the agency's needs.

FAR 13.106-1(b), Soliciting from a Single Source and/or Brand Name Justification FAR 6.302-1(c)

5. Identification of the Justification Rationale

The NMFS Southeast Regional Office (SERO) currently uses Laserfiche electronic content management (ECM) software as the central repository for the management of official records. This system will allow us to improve our performance and promote openness, accountability and better documentation of our agency actions and decisions.

Currently, the system houses Administrative Records that are required by court for litigation actions, litigation holds, FOIA requests, travel authorizations, permit case files, scientific research documentation, legacy reports documents from the entire region and field offices.

NMFS SERO has spent over ten years and hundreds of thousands of dollars for the purchase and installation of the Laserfiche software and the entry of legacy documents into the system. Laserfiche supports an unlimited number of application servers, as well as repositories.

It is not economically justified to spend money to completely replace the existing system with different software instead of simply continuing support for the existing software.

These software products are crucial to the daily operations at SERO, and this requisition is necessary to keep the software products up-to-date. Since the software is Laserfiche branded software, only support for Laserfiche software is possible for this acquisition.

6. Best Value Determination:

Orders issued under this class limited sources justification represent the best value for NOAA as the agreed to prices will be based upon competitive quotes received from authorized retailers of the brand in a competitive environment. Therefore the price paid will represent the best value and result in the lowest overall cost alternative to meet the needs of NOAA.

7. Market Research conducted

Market research consisted of accessing the Laserfiche site for hardware and software support information, and utilizing information from the current and past maintenance contracts.

8. Statement of actions, if any to remove barriers to competition in the future.

The nature of this action will always require Laserfiche brand support, since the software is Laserfiche brand. However, there are multiple vendors through which this support can be acquired, so competition can continue to be maintained in the future.

9. Any other facts supporting justification:

It is imperative for SERO to retain a Laserfiche Value Added Reseller (VAR) from the local commuting area who is able to response quickly onsite and troubleshoot our technical issues. The VAR must be able to support our robust needs and possess an experienced helpdesk team that can troubleshoot and resolve our issues expeditiously.

As the technical or requirement personnel, I certify that the evidence of the supporting data that forms the basis of this justification is complete and accurate.

________________________________ Gwendolyn L. Sanderlin June 8, 2016 Technical Requirements Personnel Printed Name Date

Gwendolyn L. Sanderlin

Suzanne Johnston Date: 06/16/2016 Contracting Officer