AB133F16RQ0322_AMENDMENT_A0001.pdf

NSN 7540-01-152-8070 STANDARD FORM 30. (Rev. 10-83) Previous Edition unusable Prescribed by GSA FAR (48 CFR) 53.243

Page of Pages AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. Contract ID Code

2. AMENDMENT MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (if applicable)

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than item 6) CODE

(x) 9A. AMENDMENT OF SOLICITATION NO.

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NO.

8. NAME AND ADDRESS OF CONTRACTOR (NO., Street, Country, State and ZIP Code)

CODE FACILITY CODE

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in item 14. The hour and date specified for receipt of offers is extended, is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning ______ copies of amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OR OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment your desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

Check One

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return _______ copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible)

Except as provided herein, all terms and conditions of the document referenced in item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

15B. CONTRACTOR/OFFEROR 16B. UNITED STATES OF AMERICA

(Signature of person authorized to sign)

15C. DATE SIGNED

(Signature of Contracting Officer)

16C. DATE SIGNED

Advancing Bottomfish Assessments in the Pacific Islands Region

See Attached Page(s)

1 14

A0001 MAY 20, 2016 NFFR7400-16-01507

AJ630031

WESTERN ACQUISITION DIVISION

CONTRACTS BRANCH

7600 SAND POINT WAY NE, SOU6

SEATTLE WA 98115-6349

See Block 6

AB-133F-16-RQ-0322

MAY 05, 2016

See Schedule

Attachment Page

PAGE 2 OF 14 AB-133F-16-RQ-0322/A0001

Amendment A0001 to Solicitation AB-133F-16-RQ-0322 is issued to provide revisions to the Statement of Work (SOW) as contained in the solicitation dated May 5, 2016. An attached, revised Statement of Work is included in this amendment (revisions are indicated in yellow highlighting and strikeout). Revisions are issued to address vendor inquiries as follows:

Q1. OPERATIONAL PLAN OBJECTIVES

Page 22 - Activity #1 Questions:

a. What is the distribution per island for the 300 grids sample grids (map is preferred if available).

Response: The Statement of Work (SOW) has been revised to indicate that sites will be proportion to the bottomfish habitat across islands. Exact number will vary but approximations are 25% Big Island, 5% Kauai, 55% Maui Nui, 5% Niihau, and 10% Oahu.

b. “fall/Summer” – what specific months will this be scheduled for?

Response: The SOW has been revised to indicate that September/October are between the transition periods for bottomfish movement and therefore will be targeted but the exact two month window is flexible.

Page 23 – Activity #1 Questions:

c. Please specify what gear or equipment and supplies will be required of the contractor to “procure” as stated in the requirement section?

Response: The SOW has been revised to indicate that the contractor is required determine and provide what equipment and supplies are necessary to achieve objectives of the contract.

d. “As a reimbursable line item not to exceed $2500 in each contract period: for fishers caught during operations that meet PIFSC-specified criteria, retain, affix ID tag, store, and send whole fishes to PIFSC, as logistics permit and according to PIFSC-specified sampling, storage and transport requirements.” – Please clarify this statement, is this for collection of bio sample for deep 7 specimens caught during survey sampling? It is listed with transmission of data sheet transmission. Does reimbursement apply to both cost factors?

Response: The SOW has been revised to indicate that this line item is intended for sending biosamples of bottomfish species caught in the survey sampling. It is separate from data sheet transmission, and should be its own separate bullet point.

Page 23 - Activity # 3 Question:

e. “winter/spring” – what specific months will these be scheduled for?

Response: The SOW has been revised to indicate that February/March are between the transition periods for bottomfish movement and therefore will be targeted but the exact two month window is flexible.

PAGE 3 OF 14 AB-133F-16-RQ-0322/A0001

Page 23 - Activity #4 Questions:

f. Where will these 10 additional pre-selected grids be located in regards to Activity 1 and/or 3?

Response: The SOW has been revised to indicate that these grids will be within the same spatial scope as grids for Activity 1 and 3.

g. What will the sampling protocols be for these 10 grids?

Response: The SOW has been revised to indicate that protocols will be the same as for the grids under Activity 1 and 3.

Page 23-24 - Activity #5 Questions:

h. What are the ssampling protocols for each of the 10 pre-selected grids in regards to the deployment of the MOUSS? Such as number of drops per grid, soak time and depth of deployment?

Response: The SOW has been revised to indicate that 2 drops per grid. Drop location is to be determined by the vessel captain using the same protocols use to select fishing location within the grid. 15 minute soak time. Depth between 75 and 250 m.

i. Who will be responsible for the cost of transporting the MOUSS system and supplies to vessels on neighbor islands should they be considered for this operation? Especially for vessels that do not operate out of Oahu.

Response: The SOW has been revised to indicate that PIFSC will be responsible for the cost of transporting the MOUSS system and supplies to vessels on neighbor islands

j. How many MOUSS units will the operating vessel be required to carry?

Response: The SOW has been revised to indicate that the vessel will be required to carry 1-2 MOUSS units.

k. How much time or days will be required to complete this activity #5?

Response: The SOW has been revised to indicate that enough time to ensure that the total number of sites are completed. Time of each grid can be estimated using the answer to question 1 of activity #5 (2 drops with 15 minute soaks each plus time for deployment and retrieval).

l. How much chum or palu will be required per drop in terms of volume and/or weight?

Response: The SOW has been revised to indicate that approximately 0.5kg of chum or palu will be required per deployment

m. Who will be responsible for the cost and care of the chum? (These vessels do not have freezers).

Response: The SOW has been revised to indicate that fishers may use the same chum (palu) for MOUSS operations that they use for fishing operations

PAGE 4 OF 14 AB-133F-16-RQ-0322/A0001

n. Who will be responsible for the cost of transporting the PIFSC-MOUSS technician to and from contract vessels?

Response: The SOW has been revised to indicate that PIFSC will be responsible for the cost of transporting the PIFSC-MOUSS technician to and from contract vessels

o. In order for vessels to carry PIFSC/JIMAR MOUSS technicians it is our understanding that these particular vessels will have to pass NOAA vessel inspections? If so what are the requirements?

Safety? Etc. And how long will certification procedures take? Are there additional requirements such as increased insurance coverage, permits, etc.

Response: The SOW has been revised to indicate that the requirements are as follows. For PIFSC technicians, the vessel will need to have i) valid Coast Guard certification; and ii) the contractor will need to organize to have a NOAA or NOAA designated vessel operations coordinator (VOC) perform an in person safety inspection in one has not already been done. For JIMAR, in addition to the requirements for the PIFSC technician, the contractor must contact the Marine Superintendent at the University of Hawaii Marine Center (UHMC) for approval, by a) providing information about the vessel including name, length, value, type of charter, dates of charter, travel destinations during charter, number of JIMAR employees, and business purpose of charter; and b) showing proof (a certificate of insurance) of insurance(s) with liability coverage totaling $5 million per occurrence during the time period of operation and which has the Research Corporation of the University of Hawaii (RCUH) and the University of Hawaii (UH) named as additional insured. Approval time by the UHMC varies; less than one month but more likely around one week if all criteria are met.

p. Will these vessels be required to conduct MOUSS and Fishing surveys at the same time? Or will this be independent Fishing survey sampling?

Response: The SOW has been revised to indicate that MOUSS and fishing surveys should be conducted within the same 2 month sampling window. It is at the contractor’s discretion to decide whether the same vessel does both MOUSS and fishing operations. In instances where fishing and MOUSS operations are to be conducted within the same grid cell, it is the Government’s preference for MOUSS to be deployed first with fishing operations immediately following MOUSS recovery.

Q2. Page 28 - F. SCIENTIFIC EQUIPMENT AND SUPPLIES

Reference: “1. All scientific sampling equipment and supplies shall be supplied by the Contractor” –

a. What are these supplies? Please list.

Response: The SOW has been revised to indicate that the supplies and scientific equipment are those specifically listed in the SOW as well as any additional supplies and scientific equipment the contractor deems necessary in order to successfully satisfy the contract requirements.

Q3. Section D – CONTRACT DOCUMENTS, EXHIBITS AND ATTACHMENTS

Reference: b. Final Report

PAGE 5 OF 14 AB-133F-16-RQ-0322/A0001

Please clarify this statement: “The report should also include a recapitulation of names, titles and number of hours expended for each of the Contractor’s professional personnel assigned to the contract.”

All contractors provide work under contracts from either KEI or PIFG both entities do not employ any staff or personnel. Therefore do not process time sheets and/or track hours of work for individual contractors. Please clarify as how this is information is to be reported under current scenario indicated.

Response: The SOW has been revised to remove this requirement under both final report and quarterly reports.

The date for receipt of proposals is hereby extended to 2:00 pm, Pacific Time on June 7, 2016. All other terms and conditions remain unchanged.

--End of Amendment A0001--

PAGE 6 OF 14 AB-133F-16-RQ-0322/A0001

Revised Statement of Work/Specifications – Amendment #A0001

STATEMENT OF WORK/SPECIFICATIONS

The Contractor shall furnish all personnel, supervision, transportation, services, and all else necessary to perform work required by firm-fixed price type contract and the following performance work statement (PWS):

Advancing Bottomfish Assessments in the Pacific Islands Region

BACKGROUND

A series of stock assessment workshops were convened in 2004 to assess current bottomfish and coral reef fish assessment methods in Hawaii. At the workshops, current sources of data and the state of available data and monitoring programs were reviewed; weaknesses in current assessment methods were delineated; alternative modeling and assessment methodologies were reviewed and identified; and, proposed courses of action to advance stock assessment methods and associated data collection were outlined. There was consistency among many of the recommendations stemming from the workshops, and implementation of a fishery-independent insular survey to estimate bottomfish abundance indices was identified as a high priority. The need for a fishery-independent survey to provide population level size-structured abundance indices for bottomfish has been re-emphasized at various scientific workshops since then, including a 2015 Bottomfish Research Coordination Workshop. Current bottomfish stock assessments rely solely on fishery dependent generated abundance indices, which may be biased.

Pilot surveys were conducted annually from 2011 through 2015 to understand the underlying variability of bottomfish species within their ecosystem, as well as the operational characteristics of candidate sampling gear(s). Such data are paramount for implementing a statistically sound operational survey, particularly when the resources to be sampled are heterogeneously distributed in both time and space. Among the candidate sampling gears, a standardized hook-and-line fishing operation was selected as suitable for an operational fishery-independent survey for insular bottomfish targets in the Pacific Islands Region (PIR), which includes the Hawaiian Archipelago, American Samoa, Guam and the Commonwealth of the Northern Mariana Islands, as well as the Pacific Remote Island Areas of Wake, Johnston, Howland, Baker, and Jarvis islands, Palmyra Atoll, and Kingman Reef.

The NMFS, Pacific Islands Fisheries Science Center (PIFSC) has a requirement for a Contractor to: (1) provide local fishing vessels and personnel able to conduct required activities as part of the fishery-independent survey for bottomfish in waters around the Main Hawaiian Islands, and (2) assist with logistics at meetings to discuss progress of the survey as well as other cooperative research activities with local constituents, including the fishing and scientific communities. Research on these activities was initiated in 2009/2010, and has continued, informing much of the methodology for development of the current survey. The meetings are an effective way of communicating progress, while at the same time promoting open communication and trust with local fishers and scientists.

The fishing vessels doing the work shall have, in proper working order, all required United States Coast Guard (USCG) approved safety, navigation and communication devices.

Captains of contracted vessels must have sufficient experience with bottomfish fishing in the Hawaiian Archipelago. Scientific observers must be familiar with scientific field sampling and measurement methods for fish, associated field sampling and data recording equipment, and must be able to visually identify to species commonly caught fishes by Hawaiian bottomfish fishing gear using proper taxonomic nomenclature.

The fishery-independent survey builds upon previous preliminary research. Data from the survey will be used to help determine abundance estimates for use in the bottomfish stock assessment in the Main Hawaiian Islands. These data will also be used to refine optimal gear(s), sample sizes, and number of vessels needed to continue to implement fishery-independent surveys in the PIR.

PAGE 7 OF 14 AB-133F-16-RQ-0322/A0001

Revised Statement of Work/Specifications – Amendment #A0001

REQUIREMENT

The Contractor shall furnish the necessary vessels, personnel, equipment, and services (including all bottomfish fishing gear, bait, safety equipment, and insurance for the vessel and the ship’s personnel) to perform the statement of work/specifications shown below.

- Provide fishing vessels (including Captain and Crew) sufficient to conduct fishing operations within a 2 month designated time window in up to 300 pre-selected grids in waters around the Main Hawaiian Islands as part of the PIFSC fishery-independent bottomfish survey. In addition, contract Scientific Observers to collect scientific data while at sea. Vessels must be capable of housing a minimum of 3 personnel: 1-2 Scientific Observers in addition to the Captain and Crew, for the duration of each fishing trip.

- Conduct at least three constituent meetings to discuss progress of the survey project as well as other topics that support PIFSC goals related to cooperative research activities.

OPERATIONAL PLAN OBJECTIVES

1. To ensure that all the program participants – PIFSC, contractor, vessel owners, captains, scientific observers, and crew – fully understand the operational plan of the fishery-independent survey and are in agreement with the respective roles of all program participants;

2. To ensure all participants adhere to requirements contained in the operational plan;

and,

3. To ensure effective communication, cooperation, and close working relationships between all program participants.

To meet the objectives, the Contractor shall coordinate closely with staff at the PIFSC and associated staff at the Joint Institute for Marine and Atmospheric Research (JIMAR).

The Contractor shall be responsible for the following activity related tasks:

Activity 1: Fishery-Independent Survey - Following established protocols (survey design and data collection from previous gear comparison and pilot fishery-independent research), conduct hook-and-line research-fishing for the fishery-independent survey for bottomfish in waters around the Main Hawaiian Islands during summer/fall 2016. Specific tasks include:

With assistance from PIFSC, identify and contract (charter) fishing vessels (including Captain and Crew) to conduct sampling using standardized bottomfish fishing gear at up to 300 pre-selected grids (defined as 500 meter by 500 meter units) within a designated 2 month time window. Sites will be proportionate to the bottomfish habitat across islands. Exact numbers will vary, but the approximate distribution is: 25% for the Big Island, 5% for Kauai, 55% for Maui Nui, 5% for Niihau and 10% for Oahu.

Targeted time period is September and October, however, the exact two-month window for the survey is flexible and will be determined by the Government in consultation with the contractor. Vessels shall also accommodate Scientific Observers comprised of 1-2 individuals.

Contract Scientific Observers to record fishing operation and biological data on each fishing vessel.

Coordinate with and provide logistical support to Vessel Captains and Scientific Observers (with crew optional) to attend a PIFSC-led training session prior to and debriefing session after each survey to discuss program goals and objectives, scientific protocols, and responsibilities. These meetings will most likely take place on Oahu, but may be held on any of the Main Hawaiian Islands.

Procure all necessary gear, equipment, and supplies for contracted vessels to carry out the requirements of this contract.

PAGE 8 OF 14 AB-133F-16-RQ-0322/A0001

Revised Statement of Work/Specifications – Amendment #A0001

Maintain communication with contracted vessels to provide support as needed throughout the project, and to provide status updates to PIFSC.

Provide necessary data forms and equipment to Scientific Observers as required.

Conduct QA/QC procedures on collected data during the survey and submit all data in the form it was collected to PIFSC for analysis within two weeks of survey completion.

As cellular/internet coverage allows, transmit images or scans of data sheets during the survey period to PIFSC to ensure data sheets are being filled-in according to procedures. Transmissions should occur at a minimum each time a vessel returns to port, but can be done more frequently at the contractor’s discretion.

As a reimbursable line item not to exceed $2500 in each contract period, provide biosamples of: for fishes caught during operations that meet PIFSC-specified criteria., Rretain, affix ID tag, store, and send whole fishes to PIFSC, as logistics permit and according to PIFSC-specified sampling, storage, and transport requirements.

Meet quarterly with PIFSC staff to discuss progress of work.

Activity 2: Constituent Meetings - Assist with logistics to convene at least three constituent meetings (including fishers and scientists) throughout the Main Hawaiian Islands to discuss progress of activities as well as pertinent research on bottomfish in the Pacific Islands Region. Specific tasks include:

Provide logistical support and convene meetings with PIFSC stakeholders. Work with PIFSC staff to inform stakeholders, such as fishers, fishing clubs, and fishing organizations to inform their members, and other industry participants about ongoing bottomfish related PIFSC projects that benefit from fisher engagement such as data workshops, listening sessions, the fisheries independent survey effort, and other outreach efforts that support PIFSC goals relative to cooperative research activities.

Provide all meeting materials (e.g., brochures), equipment (e.g., PA system, facility rental costs) to conduct the meeting.

Activity 3: Should additional funds become available in any contract period, an additional fishery-independent survey using contracted (chartered) vessels sampling in up to 300 pre-selected grids over a designated 2 month time window (as specified above in Activity 1) will be conducted in winter/spring for the base period around the Main Hawaiian Islands, but will be flexible based on agreement between the parties for each option period. Targeted time period is February and March, however, the exact two-month window for the survey is flexible and will be determined by the Government in consultation with the contractor. This additional survey in each contract period will provide requisite data to assess seasonal variability in bottomfish abundance estimates.

Activity 4: Should additional funds become available in any contract period and as scientific needs require, contracted (chartered) vessels will sample in an additional 10 pre-selected grids around the Main Hawaiian Islands as part of activities specified in Activities 1 and/or 3 above. These additional grids will be within the same spatial scope as grids for Activities 1 and 3 and are intended to provide adaptability in the survey design to address fluctuating strata-specific variability in catches. Sampling protocols for these grids will be the same as grids for Activities 1 and 3.

Activity 5 (Option Item): Should additional funds become available in any contract period and as scientific needs require, contract (charter) vessels to deploy and recover the PIFSC Modular Optical Underwater Survey System (MOUSS) in up to 10 pre-selected grids within the existing operational area and time window of Activities 1 and/or 3.

Sampling protocols for these grids include two drops per grid with a 15 minute soak time per drop. Grid depth will be between 75 and 250 meters. Drop location within the grid will be determined by the vessel captain utilizing the same protocols used to select fishing location within grids for Activities 1 and 3.

The same vessel used for fishing may be used for the MOUSS sampling. In instances where fishing and MOUSS operations are to be conducted within the same grid cell, it

PAGE 9 OF 14 AB-133F-16-RQ-0322/A0001

Revised Statement of Work/Specifications – Amendment #A0001 is the Government’s preference for MOUSS to be deployed first with fishing operations immediately following MOUSS recovery.

Contracted vessels for this activity must be capable of safely launching and recovering the MOUSS, which is launched and recovered in a manner similar to that used for a single lobster, crab, or fish trap. The MOUSS measures 40 inches in width by 19 inches in depth by 9.5 inches in height and weighs approximately 60 lbs. Additional stored in one to two 55 gallon trash cans, two surface and one subsurface floats (each approximately

1.5 ft. in diameter). The configuration of MOUSS from the seafloor to the surface is

- 160 subsurface line, subsurface float, additional 10-surface floats. The MOUSS also utilizes 0.5kg of chum, which must be provided by the contractor, and is the same as the bait used for Activities 1 and/or 3. The vessel is required to carry one to two MOUSS units. Transportation of the MOUSS system and supplies to vessels on neighboring islands in the responsibility of the Government.

In addition to existing vessel requirements, contracted vessels for this activity must have:

A hydraulic or electric pinch puller or similar capable of lifting 500 lbs. (safe working load) at least 4 ft. above the water and on to the vessel deck;

40 square feet of flat, level, working deck space adequate for storing and working with MOUSS and its associated components (line buckets, anchor, surface and subsurface floats, etc.). This working deck area should not regularly be awash;

A dry location suitable for working with a laptop computer to interface with the MOUSS and for overnight download of video data;

Power outlet capable of supplying 120v/3A AC current for overnight charging laptop computer and MOUSS battery;

The ability to accommodate a PIFSC-provided male or female MOUSS technician, subject to PIFSC or JIMAR regulations, required to be present for any MOUSS operation. The duties of the MOUSS technician are limited to the setup, breakdown, and maintenance of the MOUSS including data download. The Government will be responsible for travel costs of the MOUSS technician to and from contract vessels.

For PIFSC technicians, the vessel will need to have i) valid Coast Guard certification; and ii) the contractor will need to organize to have a NOAA or NOAA designated vessel operations coordinator (VOC) perform an in person safety inspection in one has not already been done. For JIMAR technicians, in addition to the requirements for the PIFSC technician, the contractor must contact the Marine Superintendent at the University of Hawaii Marine Center (UHMC) for vessel approval, by a) providing information about the vessel including name, length, value, type of charter, dates of charter, travel destinations during charter, number of JIMAR employees, and business purpose of charter; and b) showing proof (a certificate of insurance) of insurance(s) with vessel liability coverage totaling $5 million per occurrence during the time period of operation and which has the Research Corporation of the University of Hawaii (RCUH) and the University of Hawaii (UH) named as additional insured.

PIFSC assumes liability for loss of or damage to the MOUSS for this activity, but contracted personnel are to take every precaution possible to minimize chances of damage or loss, and will follow directions provided by the MOUSS technician for safety and equipment maintenance purposes.

Key Personnel

The Contractor shall be responsible for providing key personnel with the following qualifications:

1. Program Manager shall have:

PAGE 10 OF 14 AB-133F-16-RQ-0322/A0001

Revised Statement of Work/Specifications – Amendment #A0001

At least four years of experience with insular biological collection programs;

A proven track record for developing, implementing, and managing insular surveys, and biological collection programs;

Effective communication skills;

Working knowledge of Hawaii bottomfish fisheries and fishers;

Experience organizing, developing, and conducting meeting activities;

Experience electronically collecting and distributing information and data products.

2. Scientific Observers shall have:

At least two years of at-sea experience working aboard fishing vessels;

Minimum educational requirement is high school graduate;

Demonstrated experience collecting biological data with attention to detail;

Ability to identify and record species commonly caught by Hawaiian bottomfish fishing gear using proper taxonomic nomenclature;

Ability to lift 30 lbs.

3. Vessel Captains shall have:

At least 5 years of experience captaining fishing vessels in Hawaiian waters;

At least five years of experience fishing for bottomfish in Hawaii;

Competence in the use of modern navigational equipment (e.g. GPS), especially in the ability to maintain vessel location within 250 meters of a waypoint Compliance with State laws governing bottomfish fishing, including obtaining a Commercial Marine License and reporting information as required;

Minimum educational requirement is high school education, as supported by a high school diploma or General Equivalency Diploma (GED);

Experience collecting biological data according to scientific protocols.

4. Fishers (crew) shall have:

At least 2 years of at-sea experience in Hawaii;

At least 1 year of bottomfish fishing experience in Hawaii;

Compliance with State laws governing bottomfish fishing, including obtaining a Commercial Marine License and reporting information as required

Role and duties of the Program Manager

The primary role of the Program Manager is to provide program oversight. They shall serve as the contact person on all issues pertaining to the contract, are responsible for contracting vessels and key personnel and ensuring they meet requirements, organizing the logistics of the survey activities, ensuring quality of data collection and reporting, developing and conducting constituent meetings, and, in consultation with PIFSC staff, develops and implements sampling protocols and data collection activities.

Role and duties of the Scientific Observers

The primary role of the Scientific Observers shall be to ensure implementation of established sampling protocols, and to collect data on fishing operations, bottomfish species, numbers, and sizes according to established biological sampling protocols as provided by PIFSC. The Scientific Observers SHALL NOT be involved with crew responsibilities, such as helping with the fishing operations, or operating mechanical or electronic equipment.

Role and duties of the Vessel Captains

The primary role of the Vessel Captains with respect to the Scientific Observers is to agree to conduct operations at locations designated by the Scientific Observer, and to cooperate and assist the Scientific Observers in their duties. The Vessel Captain must:

Ensure the safe embarking and disembarking of the Scientific Observers and Fishers (Crew).

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Revised Statement of Work/Specifications – Amendment #A0001

Provide meals, snacks, and other amenities normally provided to any crew member to all parties on board.

Provide an area sufficient for measuring and affixing ID tags on bottomfish, and for storing requested whole fish on ice until they can be sent to PIFSC.

The Vessel Captains shall not:

Forcibly or otherwise assault, harass, or sexually harass, intimidate or attempt to influence any of the Scientific Observers, or interfere or impede with the Scientific Observer's duties, or allow others onboard the vessel to do the same.

Interfere with the Scientific Observer’s established sampling and data collection protocols.

Role and duties of the Fishers (Crew)

The primary role of the Fishers (Crew) is to cooperate with and conduct fishing operations as designated by the Scientific Observer according to established sampling protocols provided by PIFSC. In some cases, the Vessel Captain can also serve a dual role as a Fisher, in which case he or she will comply with the roles, duties, and requirements for both roles.

The Fishers (Crew) shall not:

Forcibly or otherwise assault, harass, or sexually harass, intimidate or attempt to influence any of the Scientific Observers, or interfere or impede with the scientific party's duties, or allow others on board the vessel to do the same.

Interfere with the Scientific Observer's established sampling and data collection protocols.

A. VESSEL REQUIREMENTS

Pilot Fishery-independent Survey

1. Minimum length: 25 Feet

2. Minimum transit speed: 15 knots

3. Vessel must be completely rigged for bottom-fishing, with:

a. All the associated gear necessary to carry out bottomfish fishing operations.

b. Operational winches, blocks and gurneys etc., necessary for the bottomfish fishing and capable of retrieving fishing gear from depth either electronically or hydraulically.

c. Able to maintain position (hold station) during fishing operations.

4. Vessel must have deck space available for biological sampling operations, bottomfish dissection and scientific data collection.

5. Vessel must have a minimum of 9 cu. ft. of cold storage space and 9 cu. ft. of dry storage space for stowing scientific samples, including requested whole fish samples, and supplies.

6. Vessel must have clean, safe, and sanitary accommodations for all personnel, including Vessel Captain, 1-2 Fishers, and 1-2 Scientific Observers which may include male and/or female scientists. Accommodations on overnight trips must include separate sleeping arrangements for men and women when both are present.

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Revised Statement of Work/Specifications – Amendment #A0001

B. ELECTRONIC EQUIPMENT

1. Radio

2. GPS (Global Positioning System)

3. Depth sounder

C. SCIENTIFIC PERSONNEL

1. The scientific party (Scientific Observer) will consist of 1-2 individuals and may include men and/or women.

2. In the event that two Scientific Observers are deployed on the same vessel, one will be designated as the lead observer and be responsible for the conduct and performance of all observers.

D. OPERATING PROCEDURES

1. While at sea, the contracted Vessel Captain shall provide three (3) nutritionally balanced meals and a light evening snack each charter day, including potable drinking water. Meal times shall be coordinated with the Scientific Observers to accommodate both the need to complete sampling work and the time required to prepare meals by the cook. Meals shall be provided by the vessel for personnel during all charter days including in-port days.

2. Workday length and hours shall be determined by the Contractor and Scientific Observer in consultation with the Vessel Captain. The decision shall be based on the type of activity expected (transiting, fishing etc.) as well as on prevailing weather conditions. The length of the working days, when fishing, shall depend on the time required to complete fishing operations. It is expected that this will vary between 8 and 12 hours with occasionally longer times. Adverse weather and/or equipment problems may prolong this. The workday for the vessel crew will likely exceed that of the Scientific Observers, as they are required to conduct wheel/anchor watches and prepare and maintain fishing equipment.

3. The Scientific Observer and Vessel Captain shall meet a minimum of twice a day to discuss fishing operations, although continual communication is encouraged, and any problems which may occur should be resolved swiftly.

4. The Scientific Observer and Vessel Captain shall work cooperatively to resolve all problems which may occur regarding fishing operations. In the event that the Scientific Observer and Vessel Captain are unable to resolve an issue that has the potential for invalidating the established sampling protocol, or threatens the safety of anyone on board the vessel, the Scientific Observer shall direct the vessel to return to port where an acceptable solution will be arranged between the Government and the Contractor. Said vessel shall be off charter during transit if required to return to port, and shall remain off charter until the issue has been resolved and the vessel has returned to the survey area. In the event that an issue cannot be resolved, contracted operations for the vessel will be terminated.

5. The Fishers (Crew), when not required for fishing operations or by the Vessel Captain for vessel operations, shall assist the Scientific Observer in sorting the catch and obtaining biological data.

6. All personnel shall exercise due caution and follow safety procedures to help prevent damage or loss of scientific gear and equipment. Specific safety procedures may be presented in writing to the Vessel Captain by the Contractor in consultation with the Scientific Observer. Repair or replacement costs may be deducted from charter payments if loss or damage to scientific party equipment is the result of negligent disregard of such instructions and procedures.

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7. All equipment and gear specified in the statement of work and that which is not specified but is necessary to the safe and continued operation of the vessel shall be operational at the beginning of the charter and maintained in working order throughout the duration of the charter.

8. The Contractor shall provide for all operating expenses of the vessel. Communications costs such as use of Inmarsat, cellular phones or FAX/Telex costs to conduct official business shall be reimbursable.

E. SAFETY

The contracted vessels must have, in proper working order, all required USCG approved safety, navigation and communication devices.

1. The Vessel Captain is responsible for all matters relating to safety of personnel on board, the vessel, and equipment operation. The Captain shall adhere at all times to Navigational Rules and Rules of the Road at all times, whether it be while setting, transiting, drifting, fishing, or at anchor. The Captain shall review safety procedures and equipment with the Scientific Observer and Fishers (Crew) at the beginning of the survey activity.

2. The Contractor shall ensure U.S. Coast Guard-approved life jackets are provided for all personnel aboard.

3. A category l 406 MHZ EPIRB (Emergency Position Indicating Radio Beacon) must be affixed to the exterior of the vessel in a manner approved by the U.S. Coast Guard.

F. SCIENTIFIC EQUIPMENT AND SUPPLIES

1. All scientific sampling equipment and supplies necessary in the performance of this contract shall be supplied by the Contractor.

G. POST-AWARD, PRE-SURVEY, AND POST-SURVEY MEETINGS

1. Upon award of the contract and prior to the start of contracted activities, a post-award meeting shall be held to discuss issues relating to the contract. The date and time of the meeting shall be scheduled by the Contracting Officer's Representative (COR) upon award of the contract.

2. Prior to the start of the survey related activities (Activity 1, and if awarded Activities 3 and/or 5), a pre-survey meeting shall be held with the Program Manager to discuss additional details such as the PIFSC-determined established sampling protocols and sampling locations. The date and time of the meeting shall be scheduled by Program Manager in consultation with PIFSC prior to the start of the survey, and may occur during the pre-survey training session listed under Activity 1.

3. After completion of each of the survey related activities, a post-survey meeting shall be held for PIFSC to provide the Program Manager a performance summary of the vessels and crew during the charter, and to discuss possible improvements for future activities. The date and time of the meeting shall be scheduled by PIFSC upon completion of the survey, and may occur during the debriefing session listed under Activity 1.

H. REPORTS

a. Progress Reports

The Contractor shall submit, to the Government, two progress reports over the course of the period of performance due on March 30 and July 30 of each contract period. The reports shall describe the work completed including survey activities since the start of the period of performance or since the last report, and the work forecasted for the next

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Revised Statement of Work/Specifications – Amendment #A0001 reporting period, and the names, titles and number of hours expended for each of the Contractor's professional personnel assigned to the contract. The report shall also include any additional information—including findings and recommendations—that may assist the Government in evaluating progress under this contract. The report shall include a detailed work outline of the project and the Contractor's planned phasing of work.

b. Final Report

The Contractor shall submit to the Government a final report in hard copy and electronic format within thirty (30) days upon completion of the performance period. The report should include a summary of the contracted activities, including details of the project’s objectives, scope, methodology, findings, conclusions, and the Contractor’s recommendations. The report should also include a recapitulation of names, titles and number of hours expended for each of the Contractor's professional personnel assigned to the contract. The report must conform to the requirements of the contract, and include all necessary data, maps, and exhibits to support findings and recommendations.