AB133F-13-RQ-0427.pdf

COMBINED SYNOPSIS/SOLICITATION

Repair / Rebuild VMI#J93-0270 elevator in the east building of the Montlake facility of the NOAA Northwest Fisheries Science Center Seattle WA.

(I) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

(II) This solicitation is issued as a request for quotation (RFQ). Submit written quotes on RFQ Number AB133F-13-RQ-0427.

(III) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-66 (Apr 1, 2013).

(IV) This procurement is unrestricted and open to all sources. The associated NAICS code is 333921. Offers should include this NAICS code in their SAM profile.

(V) This combined solicitation/synopsis is for purchase of the following commercial item(s)/services:

Line Item Number 0001 1 Job - Return the elevator back to service. (Provide price quote)

Line Item Number 0002 1 Job - Provide an assessment report and quote. (Provide price quote)

Line Item Number 0003 1 Job - Additional work (Price to be determined via subsequent negotiations)

(VI) Description of requirements is as follows:

Line Item Number 0001 1 Job - The contractor shall provide all required service, labor, parts, equipment, and materials to replace the failing jack servicing the standard elevator in the East Building with a new jack system and all ancillary parts/components to return the elevator back to service in accordance with the statement of work..

Line Item Number 0002 1 Job - Provide an assessment report of the condition of the jack well/shaft and foundation and provide a quote to return the jack well/shaft and foundation to a sound operating condition.

Line Item Number 0003 1 Job - Additional work. The scope and price of this work will be negotiated based on the assessment report and quote provided via Line Item Number 0002 and incorporated into the contract via supplemental agreement.

STATEMENT OF WORK

ELEVATOR REPAIR SERVICE

1.0 Organization.

1.1 The Northwest Fisheries Science Center (NWFSC) of the National Fisheries Service (NMFS), National Oceanic and Atmospheric Administration (NOAA), Department of Commerce (DOC), is a government agency charged with the mission of stewardship for living marine resources.

2.0 Background. The NWFSC is located at 2725 Montlake Boulevard East, Seattle, WA 98112. NWFSC has five elevator systems under a current maintenance contract: One standard and wheelchair in the East Building; one wheelchair in Center Building; one standard in the West Building; and one standard in the South Building. This is an urgent repair request to be completed by August 31, 2013 or sooner.

2.1 The Virginia controller, VMI # J93-0270 elevator in the East Building traversing four floors has failed and placed out of service. This system was built in the 1960’s era. The contracted inspector inspected the elevator and provided the following summary:

2.1.1 The hollow cylinder piston inside the elevator jack has shown evidence of oil leakage at the seam seals and packing. It is estimated at 5 gallons per month;

2.1.2 The motor and pump are failing;

2.1.3 The oil that leaked into the cylinder piston has added about 600 pounds to the load and effectively reduced the lifting load by the same amount; there may be oil and water at the bottom of the elevator shaft; and

2.1.4 The jack was constructed of steel and likely to be a single bottom design which is vulnerable to electrolysis corrosion. It is estimated the well for the jack is about 37 to 40 feet deep and located in a very shallow water table.

3.0 Services Required

3.1 The contractor shall provide all required service, labor, parts, equipment, and materials to replace the failing jack servicing the standard elevator in the East Building with a new jack system and all ancillary parts/components to return the elector back to service.

3.2 The contractor shall perform all installation and testing per industry standards and/or manufacturer’s specifications to ensure proper operational performance.

3.3 The newly installed elevator system shall meet all applicable federal, state, and local requirements. If none exist, all work shall meet industry standards.

3.4 The Contractor must comply with all federal, state and local environmental, health and safety regulations while conducting this work.

(VII) Place of delivery is 2725 Montlake Boulevard East, Seattle, WA 98112 Delivery shall be FOB destination. Required completion of all items (0001 through 0003) is NLT 8/31/2013.

(VIII) FAR 52.212-1, Instructions to Offerors -- Commercial Items (Feb 2012), applies to this acquisition. In addition to written price quotes, offers are instructed to provide references from three projects with similar scope performed in the last five years. Prospective offerors are required to attend a site inspection pre bid conference which will be held at the work site on June 25 at 10:00 AM. Contact John Rheaume at 206 860 3213 by June 24 at 1:00 PM to make arrangements to attend. Offerors must demonstrate their technical capability and how they will accomplish the required work within the performance period. Offerors must demonstrate that they have a minimum of 20 years of experience in performing similar work.

(IX) FAR 52.212-2, Evaluation – Commercial Items (Jan 1999), applies to this acquisition.

Paragraph (a) is hereby completed as follows: The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

(i) Technical capability of the offeror to meet the Government requirement.

ii) Past performance.

iii) Price.

Offers will be evaluated based on price and the factors set forth above, and award will be made to the firm offering the best value to the Government. For evaluation purposes technical factors are significantly more important than price.

(X) The offeror must submit a completed copy of the provision at FAR 52.212-3, Offeror Representations and Certifications – Commercial Items (Dec 2012), with its quote.

An offeror shall complete only paragraph (b) of this provision if the offeror has completed the annual representations and certifications electronically at System for Award Management (SAM) at www.sam.gov. If an offeror has not completed the annual representations and certifications electronically at the SAM website, the offeror shall complete only paragraphs (c) through (o) of this provision.

(XI) The clause at FAR 52.212-4, Contract Terms and Conditions – Commercial Items (Feb 2012), applies to this acquisition.

(XII) The clause at FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Items (Feb 2012) applies to this acquisition. The following clauses under subparagraph (b) apply: (4), (6), (23), (26), (28), (29), (31), (38), (42) and (47).

The following clauses under subparagraph (c) apply: (1) and (2).

http://www.sam.gov/

(XIII) The following clauses are also applicable to this acquisition: The following additional contract requirements apply: A one-year warranty for all parts and labor is included. Any cost associated with this warranty shall be included in the price for item 0001.

(XIV) The Defense Priorities and Allocations System (DPAS) does not apply.

(XV) The Government intends to award a firm-fixed-price contract type order resulting from this solicitation.

(XVI) Quotes are required to be received in the contracting office no later than 12:00 p.m.

Pacific Time on July 3, 2013. All quotes must be faxed or emailed to the attention of Contract Specialist/ Levis Knox (Contractor). The fax number is (206) 526-6025 and email address is levis.d.knox@noaa.gov.

(XVII) Any questions regarding this solicitation should be directed to Contract Specialist Levis Knox (Contractor), telephone number (206) 526-4888, or email address levis.d.knox@noaa.gov.