RID Market Survey Announcement_Amendment 1 (in track changes).docx

Notice ID: AAQ210_RID Amendment 1

Introduction/Purpose The Runway Incursion Device (RID) is a memory aid used by Air Traffic Control (ATC) to indicate occupied and closed runways. The RID provides a visual and aural alert indicating runway status to assist Air Traffic Control Specialists (ATCS) in preventing runway incursions. ATCS in the Air Traffic Control Tower (ATCT) are responsible for maintaining awareness and management of aircraft/vehicles/pedestrians that occupy or are near a runway. Refer to Runway Incursion Device – Operational Scenarios (Attachment 1) for illustrative scenarios depicting the intended use of the RID in ATC operating environments. The RID unit enhances the ATCS’ ability to maintain situational awareness of active and closed runways and discern when a runway is not available for departing or landing aircraft. The goal of the RID program is to replace all legacy RID units at airports throughout the National Airspace System (NAS) with a standardized and supportable minimum viable product (MVP) device described below.

The purpose of this Market Survey announcement is to gain a better understanding of the industry and identify available technologies, sources, and level of effort required to meet the requirement. The RID program objective is to design, produce, test, implement, train, and sustain up to 200 replacement Runway Incursion Devices including spares, at approximately 70 airport locations throughout the NAS. Some NAS locations may require multiple RIDs. Specifically, the Federal Aviation Administration (FAA) is seeking:

1. Information concerning potential interested vendors and their capability to satisfy FAA’s future requirement.

2. To identify maturity, adaptability, and complexity of currently available RID products in the marketplace that could meet the FAA’s requirements for replacement RID units.

3. Information to consider regarding RID production, testing, implementation, training and sustainment.

4. Information to consider in acquisition planning.

5. Rough Order of Magnitude (ROM) cost information.

Background FAA Job Order (JO) 7210.3CC (https://www.faa.gov/air_traffic/publications/atpubs/foa_html/), Facility Operation and Administration, Chapter 10−1−7, Use of Active Runways, specifies that: each ATC facility should contain procedures to ensure efficient use of runways, maintain positive control and coordination of aircraft/vehicles on or near active runways, and facilitate mandatory use of an approved memory aid at the appropriate operational position. RID is part of a memory aid toolset to help mitigate the risk of runway incursions, which is a major safety priority for the FAA.

MARKET SURVEY ANNOUNCEMENT

RUNWAY INCURSION DEVICE

Notice ID: AAQ210_RID Amendment 1

RID units have been in use for approximately 30 years and require replacement with a standardized, sustainable unit to support FAA JO 7210.3CC. Legacy RID units, in operation since the late 1980s, were acquired using various methods, including in-house development by the FAA as well as being purchased from multiple industry vendors. Due to the varying procurement methods, there are several versions of RID in use today. This has contributed to difficulty in providing ongoing support and maintenance for the non-standardized devices. Supportability of current RID units has become problematic due to parts obsolescence and lack of device uniformity. The RID program seeks to standardize RID units to ensure continuity of operations.

Most existing RID design configurations resemble a small square enclosure, with backlit indicators that provide a visual cue indicating the status of each runway and, in some instances, an aural alert as well. The optional aural alerts are triggered when ATC activates their microphone, and an audible alert is broadcast through a speaker contained in the RID unit. The RID is a passive device and does not automatically detect or alert if an aircraft, vehicle, or pedestrian enters or is projected to enter the runway surface.

The FAA is seeking to procure a minimum viable product (MVP) to replace all existing RID units with a similar standardized device that is easily maintained and sustainable for a 25-year lifecycle. The desired characteristics of the MVP device are:

1. Small enclosure with backlit indicators

2. Runway selector that is manually configurable to represent facility runway(s) identification (i.e., runway number) and designation (i.e., runway position)

3. Capability to manually select a runway and set the runway status

4. Capability to provide visual alert of runway status with adjustable display brightness settings

5. Ability to record optional aural alert

6. Capability to provide audible alert of runway status through built-in speakers with adjustable volume settings

7. Ability to run diagnostic testing at device start up to verify operability

8. Operates on ATCT facility alternating current power Note: the RID MVP requirement is not currently considering touchscreen technology.

Appendix 1 contains a list of acronyms.

Nature of Market Survey This survey is being conducted in accordance with FAA Acquisition Management System Policy Section 3.2.1.2.1, Market Analysis. The purpose of this market survey is to solicit statements of interest and capabilities from sources that can provide the required products/services to meet program objectives to design, produce, test, implement, train, and sustain up to 200 replacement RIDs including spares at approximately 70 locations throughout the NAS. The purpose of this market survey is also to gather cost information. The FAA may use information from this market survey to assist in refining its acquisition alternatives and program requirements in support of investment decisions.

The FAA has not determined the acquisition strategy for this procurement at this time. However, if the FAA proceeds with an acquisition, tentatively targeted for award in Spring 2024, the information provided from this market survey may be considered in developing its acquisition strategy, contract vehicle type(s), quantities, and whether the acquisition(s) should be unrestricted competition, limited competition, small business set-aside, or single-source procurement.

The FAA requests statement of interest and capability statements from all qualified industry partners, including large businesses, small businesses, service-disabled veteran-owned small businesses, and 8(a) certified firms, capable of providing the requirement outlined in this document, within the stated timeframe.

Disclaimer This is not a Screening Information Request or Request for Proposal of any kind. The FAA is not seeking nor accepting unsolicited proposals related to this activity. The FAA will not pay for any information received nor costs incurred in preparing a response to this market survey. Any costs associated with a market survey submittal are solely at the interested vendor’s expense. FAA is seeking sources of information for specific supplies and or services described in this market survey. The FAA reserves the rights to have communication with any or none of the respondents and, upon submittal, any documentation and information becomes the property of FAA. All interested parties responding to this market survey are responsible for ensuring that documents submitted contain appropriate proprietary markings, as applicable. Proprietary or otherwise confidential commercial information will be for the sole use of the FAA and it will be treated confidentially. This paragraph in no way alters the FAA’s obligations under existing law, however, including any duties owed by the FAA under the Freedom of Information Act.

North American Industry Classification System (NAICS) and Product Service Code (PSC) The FAA is considering the following principal NAICS and PSC for this effort:

· 335999 - All Other Miscellaneous Electrical Equipment and Component Manufacturing

· 5999 – Miscellaneous Electrical and Electronic Components Industry recommendations for alternative NAICS and PSC are encouraged.

Questions and Comments Industry is encouraged to submit any written questions or comments, which must be limited to aspects of this announcement that affect the preparation of the market survey response, via email to the Contracting Officer, Aleksandra Skoric at Aleksandra.Skoric@faa.gov. Please use the Market Survey Comment and Question Matrix (Attachment 3) to submit comments or questions on the market survey, which are due no later than November 18, 2022 by 5:00 PM EDT. Comments and questions on the market survey are not considered part of the response submission page limit. Please note that the Market Survey Comment and Question Matrix (Attachment 3) includes a proprietary column. Any feedback that respondents consider proprietary should be identified with a “Yes” in the Proprietary column, otherwise, populate this column with a “No.” The FAA will not provide feedback on any of the submitted materials. The FAA will not publicly release or distribute any of the information contained in the market survey responses.

Vendor remitted questions or comments and the FAA’s responses will be posted on the SAM.gov website. It is the responsibility of the interested vendor to monitor the SAM.gov website.

Submittal Requirements for Market Survey Vendors are requested to submit the following:

Chapter 1: Business Questions. Responders are requested to respond to and submit answers to the following:

I. Company name and address, URL of company website (if applicable), and point of contact with telephone number. Please fill out and submit Business Declaration Form (Attachment 2). As part of Business Declaration Form, please use SAM Unique Entity Identifier Number instead of DUNS Number[footnoteRef:2]. [2: This sam.gov page contains resources to help you through the transition from DUNS Number to Unique Entity ID (SAM) SAM.gov | Duns - Sam UEI]

II. Please include your business size (e.g., Large, Small) and any small business designations in your response and submit as part of the Business Declaration Form (Attachment 2).

III. Please discuss your company’s expected programmatic approach for this requirement (in-house, teaming, subcontracting, etc.). Please provide a written description of strategy in terms of percentage of work to be completed by large business versus 8(a) or small business respondents.

IV. Per Section 5, please discuss your alternative industry recommendations for NAICS and PSC.

Chapter 2. Market Survey Capability Questions. Industry is invited to provide written responses and information that will enable the FAA to ascertain industry’s ability to meet future FAA RID requirements. Responders should demonstrate and substantiate the extent to which they would be able to provide the FAA with a minimum viable product/services to support the design, production, testing, implementation, training, and sustainment of RID units. Please provide your company’s response for the following items:

I. Describe in detail your capabilities to design, produce, test, implement and sustain RID units for spare parts. Provide examples of similar devices you have produced which may be currently available in the marketplace and/or under development, with timeframe for availability.

II. Please list similar devices that you have previously produced and fielded, and indicate for whom the device was produced and applicable contract period of performance. Please provide customer references and procurement histories, including contract pricing.

III. Describe how your technical solution would be adaptable to support varying runway identification (i.e., runway number) layouts without requiring a custom designed device for each site.

IV. Describe the approximate physical dimensions of your solution and if there are limitations governing the size of the RID.

V. Discuss the proposed timeframe / schedule for the design, production, and development testing for your proposed solution.

VI. Discuss your production approach and delivery schedule. Please include into your response production lead-times and optimum production rates to achieve delivery of up to 200 RID units inclusive of spares. Include a description of any impacts due to worldwide supply chain management issues.

VII. The FAA is considering the following estimated timeframe for the RID after contract award (ACA): begin development testing within 6 months ACA, initiate site deployment within 12 months ACA, and delivery of up to 200 RID units inclusive of spares within 2 years ACA. Please provide feedback on this estimated timeframe. If this estimated timeframe is not realistic, what is your recommended timeframe to support your proposed solution?

VIII. Vendor is expected to design, produce, implement, and sustain up to 200 RIDs including spares at approximately 70 locations throughout the NAS. As part of the expected technical solution, please describe your approach to deployment including resources, per site deployment tasks, site preparation, and timeframe as well as anticipated site-specific configuration deployment challenges.

IX. How does the economy of scale (200 RIDs), and number of implementation sites (70 locations) influence your expected programmatic approach (see Chapter 1, question III)?

X. Provide your approach and recommendation on the 25-year lifecycle support for RID including first and second-level maintenance, technical documentation, training, and depot services.

XI. Provide a ROM cost estimate, including assumptions, for all activities to design, produce MVP, test, implement, and sustain RID units. ROM costs should include major cost drivers, and at a minimum, specifically address the following:

a. What are the anticipated ROM development (design, build, and test) costs for the device?

b. What are the anticipated ROM hardware costs?

c. What is the timeframe to produce the first article after contract award?

d. What are the anticipated ROM implementation costs per site?

e. What are the anticipated training costs?

f. What are the anticipated logistics, and support costs to maintain the device?

g. What cost risks are foreseen?

XII. Discuss any perceived technical, schedule, and/or cost risks and proposed options to address associated tradeoffs to mitigate these risks.

Delivery of Submittal Interested parties must provide responses in writing. Oral responses to this market survey are not allowable. Responses to the Chapter 2 market survey questions should not exceed 20 pages in length. Page size must be 8-1/2 by 11 inches with one-inch margins. The text font must be in Times New Roman 12-point. Please limit company background information to one page. A completed Business Declaration Form (Attachment 2) must be submitted in .pdf format. A page limit does not apply to Attachments 2 and 3. Please note that the FAA email server restricts file sizes to 10 megabytes per email. Larger files must be submitted in more than one email.

The ROMs will be used solely for informational and planning purposes only. A page limit does not apply to ROMs, if they are delivered in the excel spreadsheet format.

Interested parties are requested to submit their electronic Market Survey response to the Contracting Officer, Aleksandra Skoric, at Aleksandra.Skoric@faa.gov no later than December 19, 2022 by 5:00 PM EDT.

The following schedule provides applicable due dates for each phase of the market survey:

The FAA may request clarification to responses directly related to this market survey through direct contact with respondents. The FAA may use information from the market survey that are not marked proprietary. Respondents must identify and clearly mark any proprietary information contained in their submissions.

The Federal Acquisition Regulation (FAR) references cited in SAM.gov are not applicable to the FAA as the FAA has its own policies and guidance referenced in the Acquisition Management System (AMS).

Appendix

(1) List of Acronyms Attachments

(1) Runway Incursion Device - Operational Scenarios

(2) Business Declaration Form

(3) Market Survey Comments and Questions Matrix

Appendix 1 - List of Acronyms

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